Pre-work, Practice, Use of color codes, Use of different Fonts, animations...etc

1. Creating a Culture of
Excellence
Designing an
Effective Presentation

2. 2

3. Objective
3

4. Expected Outcome
4

5. What is Presentation
5
Means of Communication –
• Talking to a Group
• Addressing a Meeting
• Briefing a Team

6. 6
Why Required
• Audience - To keep focused
• Audience – To keep connected
• Presenter - As a Guide

7. Steps
7
Plan Prepare
Present Practice
Presentation
Skills
Plan Prepare
Present Practice
Presentation
Skills

8. 8
How are we doing @ ZHOPL
Good
Practices
Opportunities

9. 9
Good Practices
◊ Use of Color Indicators
◊ Use of Graphs
◊ Use of Tables
◊ Comparing Numbers: Previous/Current Status

10. Effective Presentation
10
You Do NOT Have to be Designer to
Create Visually Engaging and
Effective Presentation.
What You Need is
Understanding of Standard
Designing Principles

11. Key Elements - Presentation
11
Content
Structure
What is included in
the Slides
 Words
 Story
 Videos
How we Present
the content
 Introduction
 Objective
 Body
 Sequence
 Theme
 Animations
 Conclusion

12. Key Elements - Presentation
12
 Content – The feed for Designer
 Structure – Framework to Present the Content
 Structure Builds the Central Theme
Informative & Powerful Content –
Weakened by
Poor Structure

13. Key Elements - Presentation
13

14. The Basic Framework of Presentation
14
Define the Objective
Analyze the Audience
Develop the Presentation
Present
Post Delivery
Design
(Pre-work/Planning)
Practice

15. Pre-work / Planning
15
Define the Objective
 What is Your Goal?
 What you want to deliver/achieve?

16. Pre-work / Planning
16
Analyze the Audience
 Who is the Audience?
 What is their objective?
 How much they know about the topic?
 What will be the level of their Participation?

17. Pre-work / Planning
17
Develop Presentation
 What is Central theme?
 What Effects to be used?
 How to deliver the objective effectively?
 How much Time is available?

18. Every slide should be linked to next slide,
So that the
18
Pre-work / Planning

19. 19
Flow
Tier 4 Slides
Pre-work / Planning

20. Cognitive Load :
Used amount of
Working memory
resources
The Cognitive Load Theory
20
People Simply Can’t Read
and
Listen at the same time
Amount of Information
Presented to the Brain
Must be at Minimum
during Learning Process

21. The Cognitive Load Theory
21

22. Designing
22
Big Consistent
Simple Progressive
Clear

23. Make it Big - Font
23
• This is ok
• This is ok
• This is ok
• This is ok
• This is ok
• This is ok

24. Keep It Simple
24
• Too Many Colours
• Too Many Fonts
• Follow the Rule of 6 x 7
 NMT 6 Lines / Slide
 NMT 7 Words / Line

25. Keep It Simple
25
Avoid use of too much artworks

26. Transition
&
Animations

27. Keep It Simple
27
Sample Transition
Effect - 1

28. Keep It Simple
28
Sample Transition
Effect - 2

29. Keep It Simple
29
 Some are Annoying, Not enhancing
 Appear or Disappear are more preferred
 Use based on the type of Presentation (Training, Mgmt. Report, Event
Briefing…etc.)

30. Keep It Simple
30
Sample
Animation
Sample
Animation
Sample
Animation
 Should be With the Theme of the Topic
 Not Annoying

31. Make It Clear
31
Capitalization
 ALL CAPITAL LETTERS ARE DIFFICULT TO READ
 Upper & Lower Case are easier
Fonts
 Some are difficult to read (Serif)
 Italics are difficult
 Bold or Normal Font are Clearer
 Underline Signifies Hyperlink – Use Color to emphasize

32. Make It Clear
32

33. Numbers
e.g. : How to Put an elephant in Freeze
1. Open Freeze Door
2. Put elephant in it
3. Close the door
33
Make It Clear
Use when
sequencing is
Important
Bullets
e.g. : Actions from a meeting
• 3 Batches to be Manufactured
• CAPA to be closed
• P.O. to be release
Use when
sequencing/Priori
ty/Hierarchy not
important

34. 34
Make It Clear
Colours
Use Contracting Colours
• Light on Dark
Not Ok Ok Not Ok Ok
Colours
Use Contracting Colours
• Dark on Light

35. 35
Make It Clear
Size Implies Importance

36. 36
Make It Clear
Power consumption Power consumption
(Nov-18 ) (Dec-18 )
Total GEB Units 638115 565720
Utility panel 17632 19030
Chiller Panel 230553 199393
Line-1 Equipment 117808 119376
Line-2 Equipment 104045 78955
HVAC Panel for Line-1 and Line-2 147147 117405
Lighting Panel 23080 23080
Particulars
What Inference Can You Make?

37. 37
Make It Clear
Use of Charts/Graphs
Reducing
Cognitive Load

38. Be Progressive
38
Avg. 16 Days
Oppurtunity
Day 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35
Media LT
Inc.
1
Inc.
7
Inc.
14
PRD
IPQA BPCR
QA BPCR
Micro
Validation VSR
GPT ResultEM Data (System Release)
BPCR
BPCR
BPCR
VSR

39. Be Progressive
39
Avg. 16 Days
Oppurtunity
Day 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35
Media LT
Inc.
1
Inc.
7
Inc.
14
PRD
IPQA BPCR
QA BPCR
Micro
Validation VSR
GPT ResultEM Data (System Release)
BPCR
BPCR
BPCR
VSR
Logical Use of Animations to
Break
the Complex Concept

40. Be Progressive
40
1
2
3
4
56789
10

41. Be Consistent
41
Differences : Draw Attention
Highlights:
• Out of 11, 3 QP samples dispatch within 20 days from Mfg date.
• Rest 8 QP samples were not dispatched yet due to Christmas holidays at EU.
• This event had impact on Batch release as one TCC was initiated for releasing 2 lots and rest lots still
pending for release due to this event.

42. Be Consistent
42
Differences : Imply Importance
SLA for BPCR submission for Dec.18 : 88%. Consistent improvement since last
3 months.
Use of Eye Catcher to Imply Importance

43.  Clean Label Attachment
 Summary of Dept. wise people involved in Media
 Signature log for Aseptic area
Be Consistent
43
Differences : Use Surprises to Attract, Not Distract

44. Theme
44
Professional Touch

45. Summary

46. Summary
46