Managing your customers and suppliers is made easy with SAP S/4HANA and its unique concept of Business Partners. It simplifies your business process and helps each department to drive better business value. Based on his experience with multiple SAP projects, Vignesh Ramanan explains the role of Business Partners in Logistics through this PPT and through the webinar accessible at https://ktern.com/webinar/simplifying-logistics-s4hana-business-partners​​​​​​​ You can learn more about KTern at https://ktern.com/

1. Simplifying Logistics
with SAP S/4HANA

2. Transform Your
Business Digitally
Social Mobile Analytics Cloud AI IoT
Agenda
1. S4 CONVERSION APPROACH
2. Business Partner Key-Highlights
1. Roles, Relationships, Partner Functions in Business Partner
2. S/4 HANA Business Partner Functions
3. Business Partner Conversion Approach and CVI
4. Team Involvement & Inputs required

3. Transform Your
Business Digitally
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S4 Consideration

4. Transform Your
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S/4 Conversion –Approach
Data Reconciliation
ECC
Environment
Interfaces
Other SAP Box
Databases Core
SAP GUI
Post
Migration
Pre-Check
for FI &
Logistics
S4 - SAP
Target
Environment
Simplification Identification
& SUM Staging
Staging Area
Add-ons
packages
DBDs
Stack configurations
Post configuration
TESTING
SUM
Database
Migration
Software
Update
Custom Code
Transform
Data into S4
SAP structure
Data Software
a conversion
Maintenance
Planner

5. Transform Your
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Logistics – Conversion Staging
Storage Location MRP
Storage Location MRP is not available in S/4 HANA; Conversion Program raises an error if storage location MRP
is used; Planning on MRP area level has to be used instead
Material Number Field
Length Extension
Mandatory Conversion to
Business Partner (CVI)
The Maximum Field Length of Material Number is extended from 18 to 40 Characters. No Business Impact if
extended Field Length is not activated

6. Transform Your
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Business Partner Key Highlights

7. Transform Your
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Business Partner Overview
SAP Business Partner
Neutral
Persons, Organizations, Plants
Cross-application
VendorCustomer Debitor CreditorEmployeeTenant

8. Transform Your
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Social Mobile Analytics Cloud AI IoT
Business Partner Grouping
Business Partner
Category
Business Partner
Grouping
 Number ranges
 Freely definable criteria
 Standard grouping
Grouping
 A business partner must be assigned to a group
 The grouping controls the number range
 The grouping is defined in Customizing
 You can make settings for standard groupings

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Business Partner Roles
A business partner can have multiple roles assigned. The most common roles used are
The same business partner can have both Customer & Vendor Roles assigned
Customer
 FLCU00
Company Code information
 FLCU01
Sales Area information
Vendor Employee Plant
 FLVN00
– Company Code information
 FLVN01
– Purchasing Organization information
BUP003 BUP003

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Role based Data views
General set types Sales-specific set types
Role: Contact person Role: Ship-to party
Business partner master data parts
Address Pers. data Address Shipping ...
...BillingShippingAddress Pers. data ... Sales
Each role offers a different view of the BP master

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Social Mobile Analytics Cloud AI IoT
Business Partner Relationships
RMG Inc. Smith & Partners
Business Partner
No. 62031
1st May 1995 – 31st March 2001
Assistant to purchasing managers
1st April – 31st December 9999
Purchasing manager
Business Partner
No. 60095
Ms White
Business Partner
No. 60111
 For describing relationships between business partners
 Attributes describe relationships
 Some relationships are time-dependent

12. Transform Your
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Business Partner Relationship Categories
has contact person
is contact person of
PersonOrganization
Function
Department Communication Data
Power of Attorney
Employee Responsible
Contact Person Relationship
Relationship Attributes

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Business Partner Advantages
Customer and Vendor
integrates in single BP
Multiple
Roles
Data Sharing & Easier
Data consolidation
Multiple
Relationship
Time
Dependency
ECC(S4)  CRM

14. Transform Your
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Social Mobile Analytics Cloud AI IoT
Business Partner Conversion Approach

15. Transform Your
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Social Mobile Analytics Cloud AI IoT
Business Partner Conversion Approach

16. Transform Your
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Social Mobile Analytics Cloud AI IoT
Customer Vendor Integration
Employee is not part of Customer Vendor Integration and must be done separately
Implement Pre-Checks
Archive Customer/Supplier Data
Activate Business Functions
Check and Integrate
Customer/Supplier Enhancements
Perform Checks for Customizing
settings
Perform Data Consistency Checks

17. Transform Your
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Social Mobile Analytics Cloud AI IoT
No impact on existing transaction data

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Prerequisites for conversion

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Business Partner Authorizations

20. Transform Your
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Obsolete Transaction codes

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Challenges

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Conversion Challenges- Pre & Post Migration
Pre-Migration Challenges
1. Wrong Formats of Email, Tele, Fax, Phone…
2. Employee Banks doesn’t match with LFBK
3. Employee to Employee BP (Vendor)
4. Customer  Vendor Integration
5. Bank key must be available
6. Language Key not maintained in Vendor/Customer
7. Tax Type & Tax number categories
8. Missing Account holders
9. Address forms missing in BP
10. Missing Postal Codes
Post-Migration Challenges
1. Return Vendor doesn’t extended to sales org
2. BP not reflecting the Tax Jurisdiction
3. Account Group name not shown in BP
4. Mandatory fields in BP
5. Incoterm location not shown in PO
6. BP- Block/Unblock for Vendor/Customer
7. Multiple Email addresses in BP
8. In BP,PAN number is getting missed
9. HCM ID in personal BP is not synchronized from HR master

23. Transform Your
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Social Mobile Analytics Cloud AI IoT
Defect identified

24. Transform Your
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Cloud-based S/4HANA Conversion Accelerator
KTern
What is KTern?
 World's 1st SAP S/4HANA Accelerator Suite
 Empowered with SAP Activate
 AI and Data Analytics Integrated Knowledge Base
 Works without OSS notes/plugins
 Manages system conversion from start to finish
Benefits of KTern
 Minimum System Downtime
 Reduced Effort
 Best utilization of resources
 Optimized total cost of conversion
Roadmap
Guide
Issue Tracking and
Management
Impact
Analysis
Project
Management
Effort
Estimation
Testing
Suite
Training
Hub
Data
Management
Custom Code
Management
Business Process
Optimization
License Auditing and
Optimization
Landscape and System
Management

25. Transform Your
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Social Mobile Analytics Cloud AI IoT
How does KTern make SAP S/4HANA Conversions easier?
Built using SAP’s Activate Methodology, KTern focuses on multiple work streams and project phases whilst
performing multiple activities with Quality gates.
Discover
Overall strategy and
implementation plan creation
Prepare
Project Preparation and Advanced
Planning to reduce cutover periods
Explore
Planned Solution Scoping and
Content Activation with Fit-Gap
Analysis
Design technical architecture and
infrastructure with End User Profiling
Realize Deploy
Setup IT Infrastructure, Final
Testing, and Cutover Rehearsal
Run
Optimization and continuous
business innovation cycle

26. Transform Your
Business Digitally
Social Mobile Analytics Cloud AI IoT
Level 8, Shyamala Towers,No 136,
Arcot Road, Chennai- 600 093
Tel: +91 (44) 4065 1500, Fax: +91 (44) 4065 1512
Kaar Technologies
kaartech @kaartech in Kaar Technologies G+ Kaar Tech