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Building your research_group_nifp_2011_rev
1.
ADVANCE RICE©Rice University
2011 Building and Managing Your Research Group
2.
ADVANCE RICE©Rice University
2011 General Thoughts The goal of your research program is to gain tenure and to establish a strong reputation Do the things that support this goal Do NOT do things that interfere with this goal How you set up your research group will follow you and will help determine your success Worry about results, funding and people!
3.
ADVANCE RICE©Rice University
2011 Research Group Elements People Undergraduates Graduate students Postdocs Technical support staff Space Place for people, equipment, materials and supplies
4.
ADVANCE RICE©Rice University
2011 Motivating Your Group Find students who will work hard Find ways to avoid or dismiss students who will not work hard or are disruptive or dishonest Support your students and ensure their own learning process Provide guidance and clear expectations Provide feedback on their work and on their writing
5.
ADVANCE RICE©Rice University
2011 People Technical staff Have clear job description Ask a colleague to help in interviews Are technical staff the best use of resources? Postdocs Does department have prejudice for/against postdocs? Favor graduate students? How difficult is it to recruit postdocs? Are there university resources for postdocs? International issues? Ability to apply for K99, etc.?
6.
ADVANCE RICE©Rice University
2011 People Graduate Students What are departmental expectations for number of graduate students per year? Will the graduate students also be expected to be TAs? What are the processes for evaluation and advancement to candidacy for graduate students?
7.
ADVANCE RICE©Rice University
2011 People Undergraduate research students How many can you reasonably manage? What are the departmental expectations for undergraduate research mentoring? How do you strike the balance? Using graduate students/postdocs as in-lab mentors for undergraduates can be a very successful strategy
8.
ADVANCE RICE©Rice University
2011 Keeping Up Have “regular” meetings with each member of your laboratory Be aware of what they are doing If they need assistance, figure out the best way to guide them forward Have lab members write regular reports that can form the basis for publications Use an outline to plan publication Sketch figures/tables Easy way to see what they are thinking and provide feedback
9.
ADVANCE RICE©Rice University
2011 Personnel Management Establish a positive “lab culture” Have regular lab meetings to discuss research and look at papers in your area Be proactive in addressing personnel conflicts (or potential conflicts) Get help if you need it No one wants a caustic/poisonous lab environment Lead by example Do you want an “Open Door”?
10.
ADVANCE RICE©Rice University
2011 Lab Meetings Many different styles Journal club Present data Rotating schedule or everyone each time Don’t just organize it like your mentor did Get suggestions from colleagues Don’t be afraid to change format, time
11.
ADVANCE RICE©Rice University
2011 Sub-Group Meetings Consider “regular” meetings for lab members working on similar research Consolidate protocols, code, etc. Share best practices and new information May not need to be as frequent as full group meeting
12.
ADVANCE RICE©Rice University
2011 Create Clear Expectations Consider a “compact” document that outlines your expectations that you review with students and that they sign Include information on backups for data/computers, books, chemicals, code, coursework, FAX use, funding, human or animal subjects (and compliance training), lab duties, lab safety issues and safety officer, new member orientation, use of equipment, website
13.
ADVANCE RICE©Rice University
2011 Create Clear Expectations Provide clear guidance on Lab notebooks Literature coverage (shared in lab meetings) Attendance at meetings General comportment Publications Order of authors/responsibilities Engagement in manuscript review/grant review
14.
ADVANCE RICE©Rice University
2011 Create Clear Expectations Safety issues and procedures Security of the lab and its people Software and data backup policies Travel expectations How often/who will fund/who must present Vacations Progress reports Work hours
15.
ADVANCE RICE©Rice University
2011 Developing Expertise You’ll want your lab members to learn Advanced experimental procedures Basic lab skills Plan for hierarchy of training Rotate basic lab duties Assign equipment to individuals Refresher training to prevent protocol drift
16.
ADVANCE RICE©Rice University
2011 Recruiting Graduate Students Volunteer to serve on the admissions committee Teach classes geared for graduate students Mentor graduate students as they enter the department
17.
ADVANCE RICE©Rice University
2011 Selecting Graduate Students Speak with those interested in your group, by phone or in person! Ask the candidates to do something meaningful for the lab: report, presentation Have them interact with your current students Weigh the risks – no one is perfect Follow up with candidate Remember they are also evaluating you
18.
ADVANCE RICE©Rice University
2011 Undergraduate Students You may be swamped with requests for research experiences Don’t say yes to everyone that asks Ask for references and check them! Interview the student to check suitability What are their skills / your needs? Don’t swamp your grad students and postdocs with mentees Aim for diversity
19.
ADVANCE RICE©Rice University
2011 Work Study Students? Seriously consider hiring work study students to help with routine lab duties Helps avoid the “your mother does not work here” lectures You pay a fraction of their wages Interview a few, hire the most convenient one – don’t overthink the hire May turn into a fabulous research intern!
20.
ADVANCE RICE©Rice University
2011 Practice Saying “NO” Generate some boilerplate for polite rejections “No” vs. “not now” “Your CV is interesting, but…” “Here’s how potential graduate students apply to our program…” Create versions for undergrads, grads, and postdocs Use for email replies or post on your website
21.
ADVANCE RICE©Rice University
2011 Non-experimental Space Be sure that your office is placed in the relationship you desire with respect to your group members Some like it close Some like it far away Arrange your office to support your style of working Embrace your independence From your mentors/advisors Be aware of how your work will be judged in your department, school, and discipline
22.
ADVANCE RICE©Rice University
2011 Physical Space Moving into existing space Proximity to colleagues Access to department/university equipment Proper utilities for equipment Electrical, air, vacuum, water Hoods Chemical, tissue culture Air handling Vibration issues, flow issues, etc. Office space for students/postdocs Separate or within lab?
23.
ADVANCE RICE©Rice University
2011 Physical Space Renovating space Negotiate for a tenure clock extension, if your delay is >4-6 months Same issues apply as for existing space, but you have some choices! Think carefully about what you need for your work Electrical, clean power, ventilation, hoods, plumbing, chilled water, vibration insulation, air flow from the HVAC system, everything Do careful research about what you need Contact vendors for equipment specifications and problems identified at other institutions Ask colleagues about problems encountered at your institution
24.
ADVANCE RICE©Rice University
2011 Physical Space Renovating space Learn from others about renovations Work with the architects/contractor to get your project within the assigned cost range Be actively involved in every state of the process — follow process regularly Ensure that what you need in being taken into account, especially completion date Be prepared for delays Write grants or papers, prepare for teaching, write compliance documents
25.
ADVANCE RICE©Rice University
2011 Physical Space Organize how you will move in Think about what you will do and in what order Ask for space to work temporarily if there are things that can get you going Take the time to engage your colleagues and learn more about the department
26.
ADVANCE RICE©Rice University
2011 Equipment Seek possible discounts Negotiate with multiple vendors for the best price Allow sufficient lead time for items that are complex (1-6 months for large equipment)
27.
ADVANCE RICE©Rice University
2011 Supplies Talk with multiple vendors (bulk discounts from some with large orders) Package as much as possible with each individual vendor for best price Consider larger quantities of items that “keep” and that you know you will need Biggest discount you’ll ever get! Think about storage strategies
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