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1. My
Contributions
• Finance Intern in a group of five.
• Diversified team, some from private colleges
and one from IIM.
1

2. GRAMIKSHA!
A non-governmental organization, that works in the fields of
community development, child welfare, education and literature.
2
Started in 2011
Be The Change

3. 1.
ABOUT
Let’s start with a brief introduction
3

4. × Gramiksha started off as a group of students trying to
help a few school children. While they could see the
impact the initiative of a small group had effected, they
realized the potential that the youth of the country, as a
whole, possessed.
× If every person's contribution, regardless of how small,
can be brought together on a common platform with a
shared vision, that is when the change we wish to see will
actualize.
× Gramiksha works in the direction of redressing the
inequity and inadequacies in the public education
system, in hope of creating a positive change in the lives
of children belonging to underserved communities.
4

5. Projects for a
+ change
5

6. 6

7. Success Story
Out of many success stories Gramiksha made. This
was different.

8. Tamanna –
A sound of
deafening
silence.
She suffered from a condition
called “CSOMCholesteatoma”. Her
operation and medication required Rs.
22,000. Gramiksha stepped in and decided
to help her. 22,000.
8

9. • Design a basic template for Income
Statement of Gramiksha
9
WEEK1
INCOME 500000 Amount
INDIVIDUALS 52% 260000
CORPORATIONS 15% 75000
TRUST AND FOUNDATIONS 7% 35000
PUBLIC SECTOR 19% 95000
EARNED INCOME 5% 25000
OTHER 2% 10000
TOTAL 100% 500000
EXPENDITURE 450000 Amount
PROGRAMME 55% 247500
ADMINISTRATION 9% 40500
FUNDRAISING 17% 76500
AWARENESS AND EDUCATION 14% 63000
CONSERVATION POLICY 5% 22500
TOTAL 100% 450000

10. 10
WEEK1
52%
15%
7%
19%
5% 2%
GRAMIKSHA INCOME INR500000
INDIVIDUALS
CORPORATIONS
TRUST AND FOUNDATIONS
PUBLIC SECTOR
EARNED INCOME
OTHER
55%
9%
17%
14%
5%
GRAMIKSHA EXPENDITURE INR450000
PROGRAMME
ADMINISTRATION
FUNDRAISING
AWARENESS AND
EDUCATION
CONSERVATION POLICY

11. • Accumulating quarterly reports and
converting them into Annual Report
11
WEEK2

12. 12
WEEK3
• Combining all the Annual Reports of
alll the cities and creating a
Combined Annual Report
• Analyzing the Combined Annual
Report using tables and graphs

13. Maps
our office
13
GRAMIKSHA GWALIOR INDORE BHOPAL LAXMANGARH DELHI JAIPUR ALL CITIES
INCOME FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17
Fundraisers and events ₹ 50,565 ₹ 16,602 ₹ 3,405 ₹ 0 ₹ 21,000 ₹ 18,179 ₹ 109,751
Volunteer Registration Fees ₹ 11,400 ₹ 8,700 ₹ 9,300 ₹ 0 ₹ 3,600 ₹ 20,100 ₹ 53,100
Donations ₹ 27,100 ₹ 3,150 ₹ 0 ₹ 3,600 ₹ 0 ₹ 700 ₹ 34,550
Interest income ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0
Sponsorships ₹ 19,024 ₹ 0 ₹ 0 ₹ 500 ₹ 0 ₹ 0 ₹ 19,524
Flash Mob ₹ 0 ₹ 0 ₹ 0 ₹ 2,910 ₹ 0 ₹ 0 ₹ 2,910
Recruitment ₹ 0 ₹ 0 ₹ 0 ₹ 12,000 ₹ 0 ₹ 0 ₹ 12,000
Miscellaneous ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0
Previous Year Balance ₹ 1,742 ₹ 7,877 ₹ 536 ₹ 7,790 ₹ 5,080 ₹ 763 ₹ 23,788
TOTALS (A) ₹ 109,831 ₹ 36,329 ₹ 13,241 ₹ 26,800 ₹ 29,680 ₹ 39,742 ₹ 255,623
EXPENSES FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17 FY 2016-17
Salaries ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0
Benefits ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0
Rent ₹ 6,500 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 6,500
Printing and Xerox ₹ 5,876 ₹ 2,090 ₹ 39 ₹ 1,580 ₹ 236 ₹ 2,727 ₹ 12,548
Travel ₹ 110 ₹ 0 ₹ 0 ₹ 1,500 ₹ 250 ₹ 3,355 ₹ 5,215
Stationary ₹ 5,770 ₹ 3,090 ₹ 1,744 ₹ 0 ₹ 4,923 ₹ 1,685 ₹ 17,212
Meetings & Session ₹ 0 ₹ 555 ₹ 0 ₹ 1,060 ₹ 0 ₹ 0 ₹ 1,615
Marketing/advertising ₹ 300 ₹ 0 ₹ 0 ₹ 0 ₹ 1,262 ₹ 0 ₹ 1,562
Insurance ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0
Telephone ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 500 ₹ 0 ₹ 500
Web fees (website, meeting space, etc.) ₹ 0 ₹ 3,440 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 3,440
Equipment ₹ 0 ₹ 400 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 400
Supplies ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 16,250 ₹ 6,279 ₹ 22,529
Magazine subscription ₹ 1,000 ₹ 0 ₹ 0 ₹ 0 0 0 ₹ 1,000
I Cards ₹ 300 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 300
Refreshments ₹ 7,370 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 7,370
Prizes & Certificates ₹ 2,615 ₹ 0 ₹ 0 ₹ 340 ₹ 0 ₹ 0 ₹ 2,955
Project Materials ₹ 28,588 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 0 ₹ 28,588
Postage ₹ 264 ₹ 0 ₹ 0 ₹ 0 ₹ 344 ₹ 456 ₹ 1,064
Sound and Decoration ₹ 8,530 ₹ 0 ₹ 0 ₹ 300 ₹ 0 ₹ 0 ₹ 8,830
Miscellaneous ₹ 21,699 ₹ 6,973 ₹ 0 ₹ 869 ₹ 1,305 ₹ 0 ₹ 30,846
TOTALS(B) ₹ 88,922 ₹ 16,548 ₹ 1,783 ₹ 5,649 ₹ 25,070 ₹ 14,502 ₹ 152,474
PROFIT (A-B) ₹ 20,909 ₹ 19,781 ₹ 11,458 ₹ 21,151 ₹ 4,610 ₹ 25,240 ₹ 103,149
Cash at hand ₹ 5,000 ₹ 2,781 ₹ 5,000 ₹ 5,000 ₹ 4,610 ₹ 12,000 ₹ 34,391
Bank ₹ 15,909 ₹ 17,000 ₹ 6,458 ₹ 16,151 ₹ 0 ₹ 13,240 ₹ 68,758
BALANCE = PROFIT ₹ 20,909 ₹ 19,781 ₹ 11,458 ₹ 21,151 ₹ 4,610 ₹ 25,240 ₹ 103,149

14. 14
Sum of
Amount Column Labels
Row Labels BPL GWL IND LXM DEL JAP Grand Total
Income ₹ 13,241
₹
108,922
₹
36,329
₹
26,800
₹
50,578
₹
39,742 ₹ 275,612
Expense -₹ 1,783
-₹
88,922
-₹
16,548
-₹
5,649
-₹
25,843
-₹
14,502 -₹ 153,247
Grand Total ₹ 11,458 ₹ 20,000
₹
19,781
₹
21,151
₹
24,735
₹
25,240 ₹ 122,365
-₹ 100,000
-₹ 50,000
₹ 0
₹ 50,000
₹ 100,000
₹ 150,000
Income Expense
BPL
GWL
IND
LXM
DEL
JAP
City-wise breakup of Income and Expense

15. 15
Row Labels Total Profit
BPL 11458
DEL 24735
GWL 20000
IND 19781
LXM 21151
JAP 25240
Grand Total 122365
10%
20%
16%
16%
17%
21%
BPL
DEL
GWL
IND
LXM
JAP
City-wise Total Balance

16. 16
Row Labels Sum of Amount
Income ₹ 275,612
Donations ₹ 34,550
Flash Mob ₹ 2,910
Fundraisers and events ₹ 130,649
Interest income ₹ 0
Miscellaneous(Income) ₹ 0
Previous Year Balance ₹ 23,788
Recruitment ₹ 12,000
Sponsorships ₹ 18,615
Volunteer Registration Fees ₹ 53,100
Expense -₹ 153,247
Benefits ₹ 0
Equipment -₹ 400
I Cards -₹ 300
Insurance -₹ 1,111
Magazine subscription -₹ 1,000
Marketing/advertising -₹ 1,411
Meetings & Session -₹ 1,615
Miscellaneous (Expense) -₹ 29,541
Postage -₹ 1,047
Printing and Xerox -₹ 12,548
Prizes & Certificates -₹ 2,955
Project Materials -₹ 28,588
Refreshments -₹ 7,370
Rent -₹ 6,500
Salaries ₹ 0
Sound and Decoration -₹ 8,830
Stationary -₹ 17,622
Supplies -₹ 23,254
Telephone -₹ 500
Travel -₹ 5,215
Web fees (website, meeting space, etc.) -₹ 3,440
Grand Total ₹ 122,365
Sources of Income and Expense

17. 17
WEEK4
• Errors were found and corrected
• Prepare and give a presentation with the
teammates on the work.

18. 18
RESULTSI was able to contribute towards
NGO.
• We improved the template and made it
look good and standard.
• Many errors were found during Week 3
when Combined Annual Report was
made and later corrected.
• Financial Analysis using Graphs and
Tables were new.
• Graphs helped them in deeper insights.

19. 19
Improvements
And
Suggestions
• All the expenditure and donation receipt must be
given to only one person i.e. city finance head.
• Number can be like City initial- financial year- bill
number. For example if a bill is 22nd transaction of
16-17 year in Indore then it number will be I-16-17-
22
• Write this number behind the bill and staple all the
bills on A-4 sheet( 4 / 5 Bills on each sheet) and file it.
• Make a yearly pdf of all the bills and receipts. Date of
transaction must be written in front of each bill and
there should be two bills on one page.

20. WHATILEARNED
• Accumulating Quarterly Reports and giving them the shape of an Annual Report
• Developing format for various reports
• Analysis of Annual Reports for each city and of Combined Annual Report
• Participating in the discussions during online sessions and meetups
• Basic Report Writing and Presentation Skills
• Distance Team Work
• Team Spirit is really high at Gramiksha
• Connect with people and socialize
• Gramiksha somewhere taught us that the happiness is sometimes caring for
others rather than being vested in oneself