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Change Management Options
1.
aras.comCopyright © 2013
Aras. All Rights Reserved. DOMOREA C E 2 0 1 3
2.
aras.comCopyright © 2013
Aras. All Rights Reserved. A C E 2 0 1 3 Change Management Options Figuring out which Change workflow is for you Simple, Express, CMII or Custom
3.
aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 3 Agenda Aras Change Management Philosophy CMII Change Process: PR, ERC, ECN Simple Change Process: ECO & MCO Express Change Process: ECO & Impact Matrix Document Change Process: DCO Optional Custom Change Processes Custom Change Process Examples Summary
4.
aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 4 Why Change Management ? As soon as there is a need for managing revisions of a data object you need to think about managing the changes between revisions. Scenario 1 - If you deal with a single object that has revisions, change management is usually very simple. Scenario 2 - If you deal with data objects that have revisions that are related to other data objects that have revisions (revisioned structures), you are introducing the principles of configuration management and change management can get very complex. In addition to revisions the behavior of relationship (fixed or float) must be managed, as well. Doc 1000 – Rev A Doc 1000 – Rev B Doc 1000 – Rev C
5.
aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 5 The Impact of Enterprise Changes Functional Impact – Do other items need to be changed ? Price Impact – Will the price of this item and other affected items change ? Timing Impact – Will it delay or speed up other activities ? Cross-Functional Impact – Who needs to be informed and agree ? Customers, Partners ? Purchasing, Supply Chain, Manufacturing, QA ? And more … Planning and Executing a Change can quickly impact many different organizations in your company. Decision making and approvals sign-offs will require additional coordination. Any Change will create Effort and Cost New Design, New Prototype … Documentation Change … New Tooling … Meetings, Reviews …
6.
aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 6 How to Plan a Change ? Do planning and approvals outside of PLM: and then only run „Change Orders“ in Aras to execute on the planned changes and document(s) changed. In this case the Simple Change Process or Manual Revision & Release are what you want to use. Do planning as part of the Change Management Process inside PLM: and document the planning & approvals, as well as, execution of „Change Orders“ in Aras. In this case change mechanisms that support planning and documenting your change actions & decisions and that allow change impact analysis are what you want to use. Either CMII, Express Change Process or Custom. Aras provides Out-of-the-Box (OOTB) Functionality that supports both approaches.
7.
aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 7 Aras Change Processes: Out-of-the-Box (OOTB) CMII Change Process: PR ECR ECN Simple Change Process: ECO & MCO Express Change Process: ECO with Impact Matrix Document Change Process: DCO Manual Revision & Release: No Process By Permissions The owner of a Part or a Document has the security permissions to revise and release without a workflow
8.
aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 8 CMII Change Process The CMII Change Management principles define multiple stages for a Change process. CMII defines specific users roles responsible for each of the stages. At a high level: Multiple PRs can be mapped to an ECR and multiple ECRs can be mapped to an ECN that finalizes the Change process. PR PR PR PR PR PR PR PR ECR ECR ECN Anyone can raise a Problem Report Change Specialist 1 (role) Coordinates PR‘s and ECR‘s Change Review Board (CRB) Reviews and approves Change Implementation Board (CIB) Validates and approves Change Specialist 2 (role) Coordinates ECN‘s
9.
aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 9 CMII Changes: PR & ECR Simple Workflow for PRs ECR is used to document Change Impact, Criticality, Change Cost, and Timing to determine a Go or NoGo decision by members of the Change Review Board (CRB) ECR Workflow includes review activities for the CRB
10.
aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 10 CMII Changes: ECN Then, an ECN is used to document implemented changes and effectivity date. The versioning of affected items takes place here. The Change Implementation Board (CIB) approves the completed changes. With the release of an ECN all affected items are also released to their planned new revisions.
11.
aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 11 Simple Change Process: ECO & MCO Offers a streamlined approach to managing changes Can be used in parallel with CMII change process Engineering Change Order (ECO) Used to add, update or delete parts and documents in three state changes. ECO is shorter than the CMII process by removing the PR and ECR steps from the process. Both Parts and Document (and CAD) items can be driven by this ECO Manufacturing Change Order (MCO) Used to edit an Approved Manufacturers List (the AML tab on Parts) after a Part has been released. Does not increment revision sequence.
12.
aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 12 Simple ECO Form & Workflow Simple ECO allows for optional Reviews and Fast Track. Changes to Part, Document and CAD items can be managed together. The Signoffs tab provides quick access to the Workflow History and to pending workflow activities of the current user.
13.
aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 13 Express Change Process Different ECO Option that inc Impact Matrix Can be used in parallel with CMII and/or Simple ECO change process. An additional planning step is included on the workflow. During planning an intelligent “Impact Matrix” allows to define and plan change actions. The Impact Matrix: Provides an interactive user interface for where-used / impact analysis Utilizes new item actions: Release, Revise, Renumber, Supersede, Obsolete, Review, None And it supports relationship actions: Add, Modify, Delete For additional access control – a team can be assigned (team manager, members and guests) Like with Simple ECO the Signoffs tab is enabled for quick access to the Workflow history and current workflow activities.
14.
aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 14 Express ECO Form Impact Matrix and Workflow
15.
aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 15 Document Change Process: DCO Can be used in parallel with CMII and/or Simple ECO and/or Express ECO. This Change Process is designed to be used for changes to Document or CAD items. Like Express ECO it utilizes Team access controls and the quick access to the Workflow on the Signoffs tab. Benefits Can be used to do a „mass“ release of a list of Documents in one process. With reviews. Can be used to do change revisions of a list of Documents in one process. With reviews.
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aras.comCopyright © 2013
Aras. All Rights Reserved. Slide 16 Need a Custom Change Process? If the OOTB Change Processes (ECR, ECO etc.) DO NOT FULFILL your company‘s specific change management requirements, then you still have options: Adapt existing Change Process. Common extensions include: Additional access control logic will not impact the versioning behavior of the change process Add more Properties or Sub-Forms with checking logic will not impact the versioning behavior of the change process Add new or different Assignees to existing workflow activities easy to do Add new Workflow Activities you may need to extend existing workflow business logic Add steps to the change process Life Cycle Map you may need to extend existing business logic of the lifecycle map driving the Affeected Items mechanism Build your own Change Process (own Forms, Lifecycles and Workflows – It‘s Not Hard) If your new process does not need to be used interchangeably with the OOTB change forms and workflow, then you are pretty free to add any new form, workflow , business logic. If your new process does need to be used interchangeably, you will need to connect to the functionality of the OOTB processes and match your data model with the „Affected Item“ concept and the concept of flagging pending changes.
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Aras. All Rights Reserved. Slide 17 Custom Change Examples Special circumstances, competitive practices, complexity may create need for custom change process Lear – Engineering driven Automotive Spontech Spine – QA driven Med Devices Xerox – Time-to-Market driven Electronics
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Aras. All Rights Reserved. Slide 18 Lear Change Workflows Slide 18 Main Workflow Additonal Sub-Flow for complex changes
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Aras. All Rights Reserved. Slide 19 Lear Change Form Slide 19 Multiple Programs, Multiple Locations Impacted based on Affected Items
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Aras. All Rights Reserved. Slide 20 Spontech Spine One Main CM Form many Sub-Forms and Sub-Workflows Main CM Analysis Dispo Actions Change Plan Action Item Single Item Change Order Affected Documents All sub workflows of „Single Item Changes“ and „Action Items“ must be closed before Main CM workflow can close Adhoc Actions Affected Parts Sub-Forms on Tabs Sub-Workflows Sub-Workflows
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Aras. All Rights Reserved. Slide 21 Spontech Spine Change Form
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Aras. All Rights Reserved. Slide 22 Xerox Change Workflow Many Optional Steps to Handle Wide Range of Scenarios
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Aras. All Rights Reserved. Slide 23 Summary The core behavior for versioning and revisions can be turned on (and off) with just a simple flag on an Item Type (manual or automatic). OOTB Item Types: Part, Document, CAD have versioning turned on by default. Your custom Item Type can easily be defined as versionable items. Relationship behavior can be configured to be „fix“ or „float“ for a wide variety of complex configuration management requirements. Addl rules can be customized. The core behaviour for versions & revisions can be extended by customizing the „Version“ event and/or the related life cycle states and/or workflow activities logic. To get started quickly, you can choose to use any of the OOTB change forms and processes in Aras. (like ECR, ECO, DCO etc.) You can easily build your own change forms, lifecycles and workflows for more specialized change processes and change collaboration scenarios. Everything is Possible: from very simple version control to highly specialized and complex change and configuration management procedures, as required.
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Aras. All Rights Reserved. Slide 24 Integrated „Help“ Just Ask Innovator Search for: PR, ECR, ECO, or CMII Aras Training Configuring Solutions Course http://www.aras.com/university/training-classes.aspx Online Learning - Product Engineering Essentials http://www.aras.com/SubscriberPortal/ (for Subscribers) Educational Organizations Institute of Configuration Management http://www.icmhq.com Configuration Management Process Improvement Center http://www.cmpic.com/ More Information
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Aras. All Rights Reserved. Slide 25 Q & A
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