1. MC Streamlining Your
Accounts
Receivables with
Outbound Invoicing
Jean-Cyril Schütterlé
Business Development – b-process
© 2012 Ariba, Inc. All rights reserved.

2. b-process
b-process brings 11 years of Invoice
Management experience in France and across
the globe
130 people dedicated to e-invoicing
32K interconnected buyers and suppliers on
the billManager ™platform
Exchange over 40 million invoices worth over
$80 billion in annual spend
24 countries where the solution is certified e-
Invoicing VAT/tax compliant
billManager
BUYERS Legal e-Invoicing SUPPLIERS
2 © 2012 Ariba, Inc. All rights reserved.

3. The law firm experts TAJ (Deloitte) have certified b-process
solutions compliant with tax rules and regulations in
24 different countries
> Austria > Spain + potential countries via our
> Belgium > Sweden partner Trustweaver:
> Czech > Switzerland
Republic > United  Bulgaria 
> Denmark Kingdom  Cyprus 
> France  Estonia 
 Finland 
> Germany
 Greece 
> Hungary
 Hong Kong 
> Ireland
 Iceland  9 languages available:
> Italy  Israel  German, English, Danish,
> Latvia  Lithuania  Spanish, French, Italian,
> Netherlands  Morocco  Dutch, Norwegian,
> Norway  Singapore  Swedish
> Poland  South Africa 
> Portugal
b-process is also certified
Europe
> Romania
by GS1
> Slovakia
> Slovenia
Outside
> Australia
Europe
> Canada
> United States

4. b-process has an extensive know-how on the
e-invoicing european market
Legal & Outrolling of
business suppliers and
expertise Production and buyers
operational
know-how
Expert knowledge Dedicated outrolling
of the invoice teams
document Traceability
Solutions adapted
Expert knowledge Regularity to client and
of tax legislation Reversibility supplier profiles
and commercial
law
4 © 2012 Ariba, Inc. All rights reserved.

5. A few customers
Food industry Retail Industry Services
Health Finance Utilities Travel
5 © 2012 Ariba, Inc. All rights reserved.

6. New projects signed from 2010 reinforce our
leading position
Inbound invoicing
Outbound invoicing
6 © 2012 Ariba, Inc. All rights reserved.

7. Tax-compliant e-invoicing allows to save costs
compared to paper invoicing
Outbound invoices
Main cost savings
 No more invoices issuing costs (printing, mailing,
-40% posting, paper archiving,..)
 No more duplicates management costs
 Decrease of the disputes number, improvement of
8€ the dispute management (quicker)
 Accounting is performed in 10 days less (on
average)
4,8€  Follow-up of invoice status (Rejected, Integrated,
Dispute, OK for payment, Paid)
 Improvement of the DSO
paper demat.
Electronic invoices are received by customers in few hours while paper invoices are
received in 3 days on average
Electronic invoices are immedialtely integrated into customers IS while key-in can take
several days
Automatic controls and feedback status make easier the dispute management
(saving time)
Payments are more regular and the DSO is highly improved
7 © 2012 Ariba, Inc. All rights reserved. Arthur
Source: D. Little

8. Buyers are offered different invoicing chanels depending
on their requirements and integration capabilities
Legal e-invoicing Structured Files (EDI)
• Automatic integration into
the customer’s systems
• > 100 invoices per month
• Legal data control • Signing of exchange
• Legal e-invoice creation agreement
(supplier and buyer)
• Digital Signature
• Legal Archiving « Push Demat »
• Online access • No direct interface
• Business Data controls • No legal requirements
SUPPLIER and online correction (simple mail)
• Notification of the issued
invoice sent by mail
• Legal data control Printing
• Electronic duplicate • Invoices mass-printing and
archiving mailing through our partner
• Online access
Printing
Option
8 © 2012 Ariba, Inc. All rights reserved.

9. Different invoice layouts can be generated
(printed and electronic invoices)
PDF Stylesheets samples, with static Payment Terms enrichment on the right
side. Printing process uses the SAME stylesheets as electronic invoicing.

10. Structured file – Tax compliant dematerialization of large
invoice volumes issued to key clients wishing to automate
integration into their accounting systems
Legal body
SUPPLIER CLIENT ERP
references
+
Structured data files
Tax compliant
Translation dematerialization Storage Conversion Transmission
289 bis
 Retrieving the invoice  Identifying supplier and  Electronic storage of the  Converting invoice data  Transmission of
data file buyer supplier and buyer’s to the fromat required by invoicing data
 In the format agreed with  Checking for required original invoice duplicate the client for integration in
the CLIENT legal notices, inscription for 10 years including clients
 Translating data to the on invoice summary list ongoing year accounting
billManager pivot format and update of partner  Online access, systems
files download or print out of
 Inputing invoice on the invoices by clients and  Transmission of
dematerialization module authorized users invoice image if
necessary
10 © 2012 Ariba, Inc. All rights reserved.

11. Push Demat - With its unique solution, b-process allows
suppliers to easily and quickly enroll their smaller customers
SUPPLIER Digital Signature Certificat
revocation list
Clients
ou
Tax
Mailing Sending Signature check Storage Email sending
dematerialization
• A letter is sent to the • Invoicing data is • Each invoice • The invoice • E-Archiving of the • A duplicate invoice
customers to inform sent by Supplier to received is digitally signature is checked original e-invoice in is sent in pdf format
them that Supplier billManager in signed to guarantee • The signature check two copies with the to the customer e-
wishes to replace required fromat its authenticity and log is recorded Caisse des mail address.
paper invoicing by e- (structured data or integrity Dépôts(Supplier's and • The recipient can be
invoicing PDF) • Each signed invoice buyer’s) for 10 years different for each
• The supplier and file is dupliacted to after the current year invoice.
buyer legal entities create the clients • Online retrieval, • A recap file is sent
are recognized original copy download and printing to the customer on
• Unknown legal • Invoice indexing of invoices by a regular basis for
authorized users and integrating data into
entities are created buyers accounting system
on the fly. • Online checking of the
signature
• Online access to the
signature check log
11 © 2012 Ariba, Inc. All rights reserved.

12. My Invoice Portal – allows customers to easily
retrieve all their PDF invoices online
Example : OFFICE
DEPOT portal

13. Customers may also access MyInvoicePortal through
the Supplier’s Extratnet thanks to WebServices
13 © 2012 Ariba, Inc. All rights reserved.

14. Mass printing – The original supplier’s copies are archived
in electronic format while invoices are mass printed and
dispatched to the buyers
Buyer Supplier
SUPPLIER
References References
Translation Simple dematerialization Archiving Print
• Recovery of the data file of • Identification of supplier • Electronic storage of • Print, preparation and
invoicing into format and buyer suppliers electronic posting of the original
agreed with the supplier • Checking for mandatory duplicate invoice for 10 invoices and
• Recovery, if necessary, of legal notices years + current year attachements to the
the supporting documents’ • Invoice indexing into • Online access and clients
images, with invoice billManager printout in PDF format
reference • Online retrieval, download
• Translation of the data into and printing of invoices by
billManager pivot format authorized users
14 © 2012 Ariba, Inc. All rights reserved.

15. b-process assures the project’s overall coherence
Program direction
A single contact A single contract Global responsibility
• Providing an assigned • Managing incomming and • Printing out invoices
electronic safe outgoing e-invoicing flow
• Allocation
• Reception • Tax compliant
• Preparation for posting
dematerialization according
• Timestamping
to rules and • Stamping
• Hash-key generation reglementations
• Sending
• Indexing • Link with CDC Arkhineo
• Reporting
and Numen
• Electronic storage for a
legal period of 10 years • Configutation and operation
of the billManager platform
• Data access through
B-process • Online publication of invoice
data and images
• Definitive restitution
• Outrolling of suppliers and
buyers to tax compliant
electronic invoicing
15 e-archiving e-invoicing printing

16. Paper invoicing relies on complete invoices tracking
from data acquisition down to mailing status
Supplier Printing
eInvoice XIL files
Mapping eInvoice Emission acquisition
via style Insertion Mailing
creation sheet
archiving
• Supplier’s • Buyer • [Supplier] • Invoicing data • Processes • Printing on • Each letter is • Postal mailing
invoicing data identification invoices legal transfer to identification Xerox or Océ recorded by • Undistributed
file acquisition • Legal archiving (10 printing • Cut, and per sheet (10 reading 1st mail tracking
• Data mapping mandatory years) process Datamatrix 000 sheets / and last sheet
into data controls • Online code stamping hour) • Control file
billManager search, on the 1st and • Or continuous checking
internal XIL download, last paper printing
pivot file printing sheet
capabilities • Control file
creation
(CRC)
Sent Integrated
Published Printed
Complete Posted
Received Invoice Status Undistributed mail
Alert if no integration status
16 © 2012 Ariba, Inc. All rights reserved.

17. Printing and mailing are centralized in France to offer
lower costs and better production control
• Printing is performed by SATI Numen Services
• Distribution may be performed by La Poste Global Mail
Domestic fleet: 3 postal trains, 13 airplanes, 460 trucks, 41 000 cars…
International transport network: 170 direct connections with foreign countries.
17 © 2012 Ariba, Inc. All rights reserved.

18. James Tucker
Global Director Solution Marketing
Q&A Ariba
Ariba Network & Finance Management
+1.650.390.1702
jtucker@ariba.com
Procure-to-Pay Network Order-to-Cash
Manage Cash Better
What this new Smart Invoicing
infographic has to say
http://www.ariba.com/solutions/manage-cash.cfm
may surprise you. Take a look.
Manage Cash http://www.ariba.com/pdf/SmartInvoicing-Ariba.pdf
Wednesday, May 30 (14:30-15:45)
Mare Nostrum F
Smart Invoicing: Move Beyond Scanning to Achieve Paperless Invoice Processing
Wednesday, May 30 (16:00-17:15)
Mare Nostrum F
The Big Finance Payoff: Top Performance Metrics and How to Achieve Them
Wednesday, May 30 (17:30-18:45)
Mare Nostrum F
e-Invoicing VAT Compliance Workshop: A Legislative Framework for Electronic Invoices
Thursday, May 31 (10:00-11:15)
Llevant
Managing Cash Better in an Era of Limited Growth
Thursday, May 31 (11:45-1:00)
Llevant
Streamlining Your Accounts Receivables with Outbound Invoicing
18 © 2012 Ariba, Inc. All rights reserved.

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19 © 2012 Ariba, Inc. All rights reserved.