As a Business Analysts or Management Consultant you will be spending 3-5 hours a day crunching data in Excel and doing analysis. That is why you should become the Master of Excel and be able to do fast analysis. In this way you will have a chance to have a life outside your time-consuming work. People trained by me are able to do business analysis in Excel 10x faster than most of business analysts and management consultants working in top consulting firms. 60% of the effect comes from knowing the right formulas, applying certain rules in analysis. The rest: 40% is coming from applying Excel shortcuts that drastically changes the speed at which you are able to produce analysis in Excel. In this course I will concentrate on teaching you the essential Excel shortcuts that will make your life
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In this section we will discuss the essential shortcuts that you
should master to be able to deliver analysis on time
How to format cells
using shortcuts
Copying of cells with
shortcuts
Selecting rows and
selecting columns
Adding and removing
rows and columns
Grouping rows and
columns
How to preserve your
results or go back to
previous ones
Going fast around
the Excel with
shortcuts
Selecting area with
shortcuts
Search and replace
data
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I will show you the shortcuts both for PC and Apple / Mac.
Below the coding I will use
Ctrl▪ Make the text bold ⌘
Regular PC
Apple / Mac
B B
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If you want to be efficient at Excel you should throw away
your mouse. There are plenty of good reasons for that
To make the best out of
shortcuts your hands should be
on the keyboard
You waste time by moving to
the mouse
Mouse stops you from
achieving flow
Mouse is another distraction to
you work
Lack of mouse will speed up
your learning process
Lack of mouse help you write
faster
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Let’s start with formatting text so it is more outstanding
Ctrl▪ Make the text bold ⌘B B
Ctrl▪ Make the text underline ⌘U U
Ctrl▪ Make the text italic ⌘I I
Ctrl 2
Ctrl 3
Ctrl 4
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You can also use shortcuts to align the text
Alt▪ Align to the center ⌘H EA C
Alt▪ Align to the left ⌘H LA L
Alt▪ Align to the right ⌘H RA R
Alt
▪ Increase the font size by one
step ⌘H ⇧F G >
Alt
▪ Decrease the font size by
one step ⌘H ⇧F K <
Alt
▪ Edit the size of the font
H F S
Ctrl
▪ Display the menu for
formatting text Shift F ^ ⇧ F
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Let’s move to formatting numbers
Ctrl▪ Open the format menu for
numbers
⌘1 1
Ctrl▪ Apply percentage formatting Shift % ^ ⇧ %
Ctrl▪ Apply currency formatting Shift $ ^ ⇧ $
Ctrl▪ Apply regular number
formatting
Shift ! ^ ⇧ !
Alt H P
Alt H A N
Alt H K
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To copy you can use a lot of nice shortcuts
Ctrl▪ Copying selected cells ⌘C C
Ctrl▪ Pasting the selected cells ⌘V V
Ctrl▪ Display paste special menu ⌘Alt VV ^
Alt E S
Ctrl▪ Move the cells / Cut the
selected cells
⌘X X
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Selecting rows and columns is done very fast with the right
shortcuts
Shift▪ Select entire row
➢ To select more rows
moving down
➢ To select more rows
moving up
⇧Space Space
Ctrl▪ Select entire column
➢ To select more columns
moving right
➢ To select more columns
moving left
^Space Space
Shift ↓
Shift ↑
Shift →
Shift ←
⇧ ↓
⇧ ↑
⇧
⇧
→
←
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Adding columns and rows is done in 2 steps
Shift
▪ Adding new rows
➢ Select entire row
➢ Now add a new one
⇧Space Space
Ctrl ^Space Space
Ctrl Shift +
Ctrl Shift +
^ ⇧ +
^ Shift +
▪ Adding new column
➢ Select entire column
➢ Now add a new column
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Removing columns and rows is done in 2 steps
Shift
▪ Adding new rows
➢ Select entire row
➢ Remove the row
⇧Space Space
Ctrl ^Space Space
Ctrl -
Ctrl -
^ -
^ -
▪ Adding new column
➢ Select entire column
➢ Now add a new column
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To group columns or rows you have to do it 3 steps
Shift
▪ Grouping rows
➢ Select entire row
➢ Select more rows
➢ Group the rows
⇧Space Space
Ctrl ^Space Space
Shift → ⇧ →
▪ Grouping columns
➢ Select entire column
➢ Select more columns
➢ Group the columns
Shift ↓ ⇧ ↓
Shift Alt → ⇧ ⌘ K
Shift Alt → ⇧ ⌘ K
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To ungroup columns or rows you have to do it 3 steps
Shift
▪ Grouping rows
➢ Select entire row
➢ Select more rows
➢ Group the rows
⇧Space Space
Ctrl ^Space Space
Shift → ⇧ →
▪ Grouping columns
➢ Select entire column
➢ Select more columns
➢ Group the columns
Shift ↓ ⇧ ↓
Shift Alt ← ⇧ ⌘ J
Shift Alt ← ⇧ ⌘ J
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To preserve your results it is good idea to learn how to save
fast, undo and redo some actions
Ctrl▪ Save the file ⌘S S
Alt▪ Close the file ⌘F4 Q
Ctrl
▪ Go back 1 action / Undo
⌘Z Z
Ctrl▪ Redo last action ⌘Y Y
Ctrl▪ Create a new file ⌘N N
Ctrl▪ Open another file ⌘O O
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There are a few shortcuts that help you move around fast
Ctrl
▪ Go to the next cell down
^↓
Ctrl
▪ Go to the next cell up
^↑
Ctrl
▪ Go to the next cell on the
left
^←
Ctrl
▪ Go to the next cell on the
right
^→
↓
↑
←
→
Ctrl▪ Go to the next Excel file ^Tab Tab
Alt
▪ Open the view with all files
and move to the next Tab
Ctrl
▪ Go to specific cell
^G G
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There are a few shortcuts that help you move around fast
Ctrl
▪ Move to the next sheet in
the file ^PgDn
Ctrl
▪ Move to the previous sheet
in the file ^PgUp
Fn
Fn
↓
↑
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Selecting area can be also done faster with shorcuts
Ctrl
▪ Select the whole table or the
whole file A ⌘ A
Ctrl
▪ Select all rows in a specific
area Shift ^ ⇧↓ ↓
Ctrl
▪ Select all columns in a
specific area Shift ^ ⇧→ →
Ctrl Shift ^ ⇧↑ ↑
Ctrl Shift ^ ⇧← ←
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If you need the see how to use the formulas in practice check
my online course
Click to check my course
Essential Excel for Business Analysts
and Consultants?
$45
$15
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In this section we will discuss more advanced shortcuts that
are also a good thing to learn
Shortcuts hidden
in Functional
Keyboards
Hyperlinks
Working with data
in a table
How to see
formulas at once
How to reach to
the menu with
shortcut
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There are plenty of shortcuts hidden in the functional
keyboards
F1
▪ Get help menu
F2
▪ Edit the selected cell
F4
▪ You can block the row or the column
(put the $ sign in front of the row or
column)
F5
▪ Opens the GoTo Menu – enables you to
go to specific cell
F9
▪ Recalculates the whole sheet
F12
▪ Enables you to save the file under
different name (“Save as” mode)
F1
F2
F4
F5
F9
F12
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When working with a table you can do a lot of things fast
with shortcuts
Ctrl▪ Add filters ⌘Shift ⇧L F
Alt▪ Activate a filter Option↓ ↓
Ctrl▪ Change into a table the data ^T T
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Sometimes you need to see the underlying formula. There is
an easy way to achieve it
Ctrl▪ Switching to the formula
mode where you can see the
formulas for all cells
^` `
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In this section I will give you general rules for Excel and Power
Point that will make your life much easier
Rules for Excel Rules for Power Point
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What rules should be used when building analysis in Excel
Usage of colors
Consistency between sheets
Pyramid principle
1-source rule
Repetition of variables
Shortcuts
No mouse
Description
Data source
Master sheet
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The most useful functions
Basic functions Financial / Mathematical Others
▪ SUMIF / SUMIFS
▪ COUNTIF / COUNTIFS
▪ HLOOKUP
▪ VLOOKUP
▪ MATCH
▪ SUMPRODUCT
▪ IF
▪ AND / OR
▪ IFERROR
▪ AVERAGEIF
▪ LEFT / RIGH / MID
▪ FIND
▪ CONCATENATE
▪ YEAR / MONTH / DAY
▪ ROUND / ROUNDUP /
ROUNDDOWN
▪ TODAY
▪ VALUE
▪ WEEKDAY
▪ RAND / RANDBETWEEN
▪ MOD
▪ NPV
▪ IRR
▪ ABS
▪ MAX / MIN
▪ CORREL
▪ Pivot
▪ Slicer
▪ Relative addresses
▪ Formats
▪ Hyperlink
▪ Remove Duplicates
▪ Filters
▪ Sorting
▪ Data Validation
▪ Trace Dependents / Precedent
▪ Analysis Tool Pack
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What rules should be used for Power Point Presentations
Use the template
1 slide = 1 message
Agenda
Executive summary
Excel analysis for every
slide
Sources
Dates
Backup
Next version rule
Show money
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You will find in the course information on what formulas you
should master and how to use them in practice
Click to check my course
Essential Excel for Business Analysts
and Consultants?
$45
$15
66. 66
You can also check the presentation with an overview of my
most favorite functions in Excel
Essential Excel for Business
Analysts and Consultants
A practical guide
presentation
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Check what course will help you to be word class
Management Consultant
Top 10 courses that every
Management Consultant should
take
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presentation
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There are also some books that I highly recommend
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read
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project a would recommend my presentation
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businesses in Excel
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Management consultant
productivity hacks
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presentation
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Excel
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Analysts and Management
Consultants
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presentation
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Check also my other presentations
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Presentations
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presentation
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How to get into consulting
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presentation
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your business. Click on the cover below to go to the
presentation
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analyst
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Consultants
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Business models
Practical guide for startups and entrepreneurs
presentation
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company
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consulting presentations?
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presentation
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how you can me 10x more productive
Management consultant
productivity hacks
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presentation
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If you need more detailed version on productivity hacks you
can check our course on productivity hacks
Click to check my course
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$45
$15
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restaurant
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them properly
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Click to check my course
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Practical Guide
$45
$15
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company
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