SAP has released a number of updates to their LMS Admin UI. In this slideshare, we will cover what is new and how you can prepare. Interested in learning more? Watch this on-demand webinar. https://www.gpstrategies.com/archived-webinar/discovering-the-new-successfactors-lms-admin-features/

1. June, 2020
SuccessFactors
New LMS
Administrative
Features
MBI – GP Strategies Company Confidential

2. 2
The New SuccessFactors Admin Interface

3. 3
Terminology Changes
”Users”
“Learning”
“Scheduled Offerings”
“Classes”
“Catalogs”
“Questionnaire Surveys”
“Content Networks”
“Documents”
“Domains”
“Record configuration”
“Custom Columns”
”Subject Areas” / “Topics”
“Segments”
”People”
“Learning Activities”
“Classes”
“Cohorts”
“Libraries” [both Admin and Learners – in Preview]
“Surveys”
“Open Content Network”
“Document Links”
“Security Domains”
“Entity Configuration” [only available in the old UI]
“Custom Fields”
“Categories” [both Admin and Learners – in Preview]
“Agenda Template”, then create a ‘Class’ will be based on the Agenda Template
TO THIS:FROM THIS:

4. 4
How to Access New Interface – Foundation Home Page

5. 5
How to Access Old Interface

6. 6
How to Access New Interface
from the Current LMS Admin Home Page

7. 7
New Interface Navigation

8. CAPABILITIES,
CRITERIA,
and
SAVED FILTERS
have stayed
the same
8
Searching and Filtering

9. 9
Item Creation
Removal of Wizard
Item Shell Creation Only
Additional updates are done within the
item record
• ITEM CLASSIFICATION
• SEGMENT LENGTH
• DESCRIPTION
• ETC.
Updates to Item Creation Capabilities

10. 10
New Record Navigation Layout

11. Online Content – Restructured
Everything can
now be managed
from one view!
SAP SF learning now
features a restructured
association of online
content to an item.

12. 12
Online Content – Revising

13. 13
Online Content – Revising

14. 14
Recommended Steps for Revising
Notify users currently in
progress to complete
current version and that a
new one is coming soon
Determine if this is a major
change that you want ALL
users to retake the new content
Upload the new content
and create a new content
object and add to the
new revised item
Take final step to finalize
revision in the item to make
the item production ready
Begin revision process to
create the new version – but
to not make production ready
Set up the old revision to be
a substitute for the new revision
(if you don’t want those who have
completed to retake the training)
2 4 6
1 3 5

15. 15
Agenda Template

16. 16
Agenda Template

17. 17
Now called Entity Configuration
Record Configuration
This view is from OLD LMS Admin UI
• In the new Admin UI, this is not available.
• Inheriting what you currently have in your admin
interface and transferring it to the new interface.
No changes will be able to be made after that.
• All fields (going forward) are pre-defined.
*Possible plans to reactivate capabilities to make changes in future releases.

18. Timed Assessments
SuccessFactors added
support for time restrictions
on assessments.
The amount of time a user
has to complete an exam
can be defined.
• Create an assessment > Exam
• Go to Settings…

19. Timed Assessments
You Can Now
Enter Duration
of the Assessment!

20. Assigned and Completed Items Improved Display
You can experience
a better loading of a
user's assigned and
completed items
in the UI with the
updated query.

21. New Filters of Assigned Items
Additional Filtering Options

22. Assigned Items – Filter: Completed Items
The Result is
3 Completed Out of the 5
Assigned Courses (In Total)

23. Learning Plan Report
A new field called
Failure Date Field
has now been added to the
standard learning plan report.

24. 24
Recommendations for Preparedness

25. 25
What You Can Do To Prepare
REVIEW THE SYSTEM
AND ASSESS
IMPACTS ON CURRENT
BUSINESS PROCESSES
DEVISE
COMMUNICATION
PLAN TO
STAKEHOLDERS
DEVELOP / UPDATE
CUSTOMIZED
JOB AIDES AND
PROCESS CHANGES
TRAIN
ADMINISTRATORS
UPDATE
FLASHED-BASED
LEARNING MATERIALS
(VIDEOS, ETC.)

26. 26
A Representative Plan

27. 27
Deployment Considerations
Start with admins with
the most permissions
(e.g. super user)
then progress to admins
with lesser permissions
(e.g. local trainers).
Refer to SAP
Community for training
materials before
creating / updating
existing materials.
Encourage Admins
to practice frequently
performed tasks,
e.g. creating an
online item.
For organizations
with a large number
of Admins, hold
Q&A sessions with
Super Users.
Evaluate help desk
forms where end users
submit requests for
information, e.g. new
fields are required.

28. 28
Start the Move to Assessments
• Identify exams still in use
• Devise a plan to migrate
questions into assessment
format
• Manual creation of
assessments
*Start all new creation in assessments.
*Any non-proctored exams can start to
be moved now.

29. 29
Our Services

30. 30
Training Offering
System Admin Training
•
Train the Trainer Session
•
Role Based Admin Training
•
Report Developer (PRD) Training

31. 31
Change Management
Customized Training
• Live Q&A
• Videos/Simulations
• PDF Materials
Communication Strategy
Communication Plan
Plan Execution

32. 32
PQE Move to Assessments
• Assess Process / Data, and Plan for Migration
• Export and Reformat Active Questions
• Import into Question Library
• Resolve Deviations
• Manually Create Exams in Assessments
• Data Verification

33. 33
Validation
• Test Planning
• Develop Master Validation Plan
• Risk Assessment
• User and Functional Requirements
• Trace Matrix
• Test Scripts (utilize Validation Tool Kit as an accelerator)
• Validation Summary Report

34. 34
Custom Report Development
Report Gap Analysis Workshop
•
Custom Report Development
•
Performance Tuning and/or
Enhancement of Existing OOB
and/or Customer-developed Reports
•
HANA Database Report Testing,
Remediation and Development
•
Reporting Standards and
Template Development

35. 35
Requirements Review and Process Flows
(e.g. user creation, approval, etc.)
Updates to Provisioning and data model
Update data model
Configuration Consulting and Implementation
(e.g. Consent Statement, Assignment Profiles, Site
Branding, Notifications, etc.)
API Data Import
UAT Support and Training
Deployment and Roll Out
External User

36. 37
Flash Conversion
Simple Framework ConversionOriginal Flash

37. In this case, the client has fairly sufficient documentation regarding their
course repositories and source content.
We would break down the effort as follows:
Considerations
• The desired content to convert is known (~100 courses)
• The course source files are available to leverage.
• The conversion team can access the course files and client LMS.
• We are using a consistent template to convert and deploy the content.
• All of the content will be deployed consistently.
Strategy
A short analysis will be conducted to
determine the overall effort to convert.
The team will look at a sample group of
the course files for items such as
duration, how much flash is utilized, and
complexity in order to determine overall
time/cost of conversion.
The team will then work with the client
to convert, test, re-post, and archive
files as required.
CASE STUDY
Client A – Project Overview
38

38. Strategy
Initial Analysis Work
• Work through security/access needs with
the client, and determine the time to
access or transfer files as appropriate.
• Work with the client to access content
servers, if needed, to determine which
courses contain flash.
• Work with the client to prioritize courses
(if desired by client) and whittle down the
list of courses to be re-built.
Final Analysis
• The team will look at a larger,
representative sample group of the
course files.
• The team will determine overall time/cost
to convert given duration, how much
flash is utilized, complexity, and all other
considerations determined during the
Initial Analysis Work.
• The team will then work with the client to
rebuild/convert, test, re-post, and archive
files as required.
CASE STUDY
Client B – Project Overview
39
In this case, little information about the course catalog to be converted is
available and significant discovery and analysis are required to determine
overall effort.
We would break down the effort as follows:
Considerations
• The course repositories are large (1,000+ courses, and it is unknown which contain flash).
• The client does not have the course source files. Courses may need to be fully rebuilt since
source files aren't available.
• The team will have to work with the client to get access to the courses and LMS.
• There are multiple course templates that will need to be utilized.
• The deployment strategies differ for some course.

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Contact us to learn more about the SAP
SuccessFactors New LMS Administrative Features
and how you can prepare your organization.