Presented by Jonty Collins, AvePoint EPG Account Executive on October 3, 2016 at SharePoint Saturday Johannesburg Office 365 and SharePoint online is never going to be the perfect fit for every one of Microsoft’s Customers. During this session we will explore 5 common issues related to Backup, Governance Security Management, Compliance (think POPI) and Life Cycle Management. The session will help take away your security concerns of a cloud strategy and might leave you shocked as to some of the doors that Microsoft have left open. More from AvePoint: http://www.avepoint.com/community

1. What Microsoft didn’t tell you
about SharePoint Online
Jonty Collins
3 October 2015
Durban, SA

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3. Big Bald Guy that works for
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Cool guys don’t blog
JontyCollins
Jonty-Collins
www.avepoint.com
About Me

4. Office 365 and SharePoint online is never going to
be the perfect fit for every one of Microsoft’s
Customers. During this session we will explore 5
common issues related to Backup, Goverenance
Security Management, Compliance (think POPI)
and Life Cycle Management. The session will help
take away your security concerns of a cloud
strategy and might leave you shocked as to some
of the doors that Microsoft have left open
Session Info

5. Session Index
• Backup
• Governance
• Security Management
• Compliance
• Life Cycle Management

6. Backup… WTF?

7. Site Collection Restore
 Backups are taken every 12 hours and kept for 14 days.
 In order to restore a site collection, you must contact technical
support
 The only supported restore option is a full site collection
restore
 The restore uses the same URL, so you will loose all the data
that is currently hosted at that URL.

8. Recycle Bin
 By default Sites, Lists, Libraries, Folders, Items and Documents
will all go into the recycle bin.
 If an end user empties his recycle bin, the content will be
transferred into the site collection recycle bin.
 A site collection administrator is able to restore items from the
site collection recycle bin.
 Items that have been deleted into the recycle bin will remain
there for 30 days
 The 30 days is the total length regardless weather the items are
in the user recycle bin or in the site collection recycle bin.

9. Versioning
 It is possible to turn on versioning on documents and items in
SharePoint Online – not on by default
 If versioning is turned on and no limit has been set on the
amount of versions to keep, you can go back in time for as long
as you want.
 If you delete something, all versions will be delete as well.
 If you restore something from the recycle bin back into a
library, all versions will be restore as well.
 If you have version limits, the oldest versions will be purged
once a new version is being created.

10. Demo

11. Maintain Governance

12. Governance
 “We launched SharePoint, it grew like an out-of-control
wildfire, and now, we need to put that fire out”
 Typically SharePoint governance is the "solution" after the
problem is already out-of-hand, rather than the mechanism
designed to stop the problem from transpiring in the first place
The cloud exponential increases the implications related to a
poorly governed environment

13. Why bother with Governance
 “Consider the high-costs of implementing SharePoint --
some estimates suggest that an organization of 3,000
employees will spend more than $4 million in
SharePoint-related costs over a three-year period.
Combine that with the fact that many organizations are
turning to SharePoint as their enterprise content
management (ECM) platform, which houses mission-
critical and sensitive data, and suddenly an insurance
policy designed to protect and potentially improve your
investment isn't a terrible idea.”

14. What to Govern
Governance plans should include the following core elements:
 Operational Management
 Technical Operations
 Site and Security Administration
 Content Administration
 Personal and Social Administration
That is the easy part

15. How do you do it
 You can’t without a tool!

16. What can you Control

17. Demo

18. Security Management

19. Managing SharePoint Security

20. Managing SharePoint Security
 Clone, add, remove, transfer, or even grant temporary
permissions on documents, sites, farms, and end users in one
centralized process.
 You can schedule your changes or even execute them in real
time.

21. Demo

22. Sensitive Content

23. Compliance
 It is all about the content and not the container
Say It
Do It
Prove it
 Any while we are at it, lets auto-classify

24. Demo

25. Archiving

26. On the fly – never done this before

27. Case Studies
• vNext migrates 400 site collections
from SharePoint 2010 to
SharePoint Online in 10 days with
DocAve.
• After the migration was complete,
vNext implements DocAve Online
– part of AvePoint Online Services,
which providing capabilities for
Office 365 management,
protection, restructuring,
synchronization, and reporting.
Read More
• T-Systems migrates 300 TB of data
with full fidelity to SharePoint
2010 and SharePoint Online with
DocAve.
• Migrate from a multitude of legacy
source systems such as, Livelink,
File Systems, Exchange Public
Folders, SharePoint 2007, and
Proprietary content management
systems.
Read More
• With DocAve Online, Cricket Tasmania
manages security settings and
permissions across SharePoint Online
environment 10 times faster than
SharePoint native abilities would allow.
• Gave users confidence and reduced
business disruption by granularly
restoring lost or deleted documents and
sites within the business day.
• Retire legacy, tape-based storage system
by backing up business content in the
cloud, achieving an annual savings of
approximately $3,000 AUD.
Read More

28. Local Players

29. Demo

30. Questions

31. SharePint – Have a Drink on Us
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32. Questions
Thank You