Speaker: Amine Touati

1. 1Amine TOUATI
Pragmatic use of COBie As-Built BIM for FM
Education City (EC) Infrastructure projects.
Qatar Foundation / ASTAD

2. 2Amine TOUATI
Table of Contents.
1. Projects Overview of Education City Infrastructure
2. Project Handover and Problems for QF FM
• Starting a project with the end in mind.
• Why handover documents in EC projects should not be done only in a traditional mode.
3. ASTAD Solutions: As-Built BIM Documents (incl. COBie) for Handover
Deliverables.
• QF/ASTAD As-Built/COBie requirements.
4. Pragmatic integration of As-Built BIM documents (incl. COBie) for Education
City Infrastructure Projects.
• Understanding BIM data type & flow on project lifecycle.
• COBie Responsibility Matrix in EC Projects
• Requirements adaptation by project cases.
5. Future Additional steps to be implemented.
Qatar Foundation / ASTAD

3. 3Amine TOUATI
http://www.astad.qa
SUPREME EDUCATION
COUNCIL
About ASTAD.
Majority of the projects were delivered to QATAR
FOUNDATION (QF) which became the major client. In
2008, both entities decided to form strategic
partnership and establish ASTAD PROJECT
MANAGEMENT.
History:
Formerly known as the QP Onshore Engineering
Department – Special Projects Division and in
collaboration with Contract, Planning, Cost and other
Support Departments within QP, have delivered high
profile prominent Buildings and Facilities in Qatar since
2001.
+
QP/QF JV
Some of ASTAD Clients
Since the beginning of Education City 2001, ASTAD
(previously QP Onshore Engineering Department) is
involved in the project Management & Construction
Management of the extreme majority of all EC projects.

4. 4Amine TOUATI
1. Projects Overview of Education City Infrastructure
EC is 1750 Hectares campus.
Infrastructure Projects (North & South):
• North Utilities Tunnel 4.7 KM.
• South Utilities Tunnel 8.7 KM.
• People Mover System 11.6 KM tracks/ 4 Stations 20 Stops/ 1 depot.
• 4 Main Car Parking Buildings for 11,000 cars.
• Electrical Substations total connected load 800 MVA.
• 7 Central Plants (District Cooling & Potable Water)
• Roads.

5. 5Amine TOUATI
Study for American Market
NIST report 2004,
Design Phase Construction Phase Operating Phase
$1 $10
$100
2. Project Handover and Problems for QF FM
QF FM Main Objectives are;
• Safe operations,
• Sustainable & Comfortable Environment.
• World class FM service levels.
• Cost Efficiency.
• Starting a project with the end in mind.
Qatar Foundation as Owner, created QF FM to maintain & operate all facilities at
inception of Education City in 2001.
QF CPD doesn’t look only at how buildings are designed, QF CPD + QF FM wants to see
and plan how buildings will be Operated and Maintained.
requires preventive maintenance

6. 6Amine TOUATI
Operating & Maintenance Manuals - 2D AsBuilt Drawing - Close out report - Warranties. - Spare parts lists, …
Recurring issues of handover documents that challenge QF FM Quality services:
• All Handover Data & Documents are poorly structured.
• Traditional 2D As-Built documents are very often wrong.
• QF FM are using ArchiBus18.2 for CAFM, but the As-Built Data entry into ArchiBus is Time & Staff
consuming.
• Training in time QF FM Staff in understanding their complex and extensive Buildings is difficult
with 2D documents Only…
• Why handover documents in EC projects should NOT be done any more ONLY in a
Traditional mode.
2. Project Handover and Problems for QF FM
proper QA/QC is almost impossible

7. 7Amine TOUATI
Consequences to QF FM services of
inappropriate As-Built Docs and process.
• Time lost to find information & documents.
• Information reliability is still not guaranteed.
• Safety issues dues to the wrong information.
• Hidden Cost impact on cumbersome data & documents
• Lack of asset scheduling reliability …
• Catastrophic chain of events due to wrong information
during accident or components failure.
ASTAD Solutions for Handover deliverables
• Well structured, Consolidated data capture for handover
(Cobie2.4).
• Streamlining the process of data entry in CAFM platform (use of
COBie*2.4 fully interoperable with ArchiBus 18.2).
• Accurate recoding & user friendliness of the As-Built information
(As-Built BIM Models including 3D laser scanning).
• Offering QF FM a tools to challenge QA/QC of the contractor
provided handover documents (training of QF FM Staff).
QF CPD requested ASTAD to find solutions! (Sept 2011)
Images credit BIMForum
2. ASTAD Solutions: As-Built BIM documents (incl. COBie)
for Handover Deliverables
All Handover Deliverables documents
shall be one unique dataset, collected
and recorded during the project
lifecycle with specific standards and
technologies.
*COBie: Construction Operations Building Information Exchange.

8. 8Amine TOUATI
• COBie V2.4
as the specification/
standard requirements for
Handover deliverables
information.
Images credit EcoDomus P Situation On field 3D Laser Scan (points Cloud) Augmented /Conversion to BIM
• As-Built BIM Model
based (ideally) on 3D
Laser Scanning as a
process to record the real
situation on field and to
consolidate data in
interactive 3D
environment.
QF/ASTAD developed As-Built BIM (Including Cobie) requirements to be part of Handover/Closeout
deliverables to assure accurate and consolidated data captured by “all” (AEC, specially Contractor)
stakeholders during project life cycle.
Critical Infrastructure projects in Education City were the 1st implementation step.
The Integration of COBie in
BIM Lifecycle, streamline
the process of data records
and assure a Consolidated
& well Connected dataset.
2. ASTAD Solutions: As-Built BIM documents (incl. COBie)
for Handover Deliverables

9. 9Amine TOUATI
 BIM /COBie Data type & dataflow in project lifecycle
Design Construction Cx/Handover Operating
AE GC GC/CX Owner/FM
BIMDataflow
4.1 Understanding BIM data type & dataflow on project lifecycle
Graphical data
& Geometry
Attributes
data
 Sample of BIM data
on component
Design B/T Construction Cx/
Handover
Operation
BIM Requirements
Overview in
QF/ASTAD projects
“All phases”
Attch20
SOS Design BIM
Attch23.
SOW Construction (Ex) BIM
Attch25.
SOW As-Built BIM
4. Pragmatic integration of As-Built BIM documents (incl. COBie)
for Education City Infrastructure projects.

10. 10Amine TOUATI
4.2 General (theoretical/ Ideal) COBie Responsibility Matrix in Project lifecycle.
Design Construction Com/Hand Operating
AE GC Cx Owner/FM
BIMDataflow
A
E1; E2; …C1, C2, Cn
GC1
SC1, SC2,…
Sca, SCb,…
FM/O&M
O
Cx
4. Pragmatic integration of As-Built BIM documents (incl. COBie)
for Education City Infrastructure projects.
Worksheet -> Attribute Facility Floor Space Document Type Component Spare
Column
1 Name Name Name Name Name Name Name Name
2 CreatedBy CreatedBy CreatedBy CreatedBy CreatedBy CreatedBy CreatedBy CreatedBy
3 CreatedOn CreatedOn CreatedOn CreatedOn CreatedOn CreatedOn CreatedOn CreatedOn
4 Category Category Category Category Category Category TypeName Category
5 SheetName ProjectName ExtSystem FloorName ApprovalBy Description Space TypeName
6 RowName SiteName ExtObject Description Stage AssetType Description Suppliers
7 Value LinearUnits ExtIdentifier ExtSystem SheetName Manufacturer ExtSystem ExtSystem
8 Unit AreaUnits Description ExtObject RowName ModelNumber ExtObject ExtObject
9 ExtSystem VolumeUnits Elevation ExtIdentifier Directory WarrantyGuarantorParts ExtIdentifier ExtIdentifier
10 ExtIdentifier CurrencyUnit Height RoomTag File WarrantyDurationParts SerialNumber Description
11 Description AreaMeasurement UsableHeight WarrantyGuarantorLabor InstallationDate SetNumber
Company POC Name
owner
designer
consultant
prime contractor
Owner O&M
Champion
Data Integrator
sub contractor A
sub contractor B
commissioning
not used or n/a -
Deliverable
to Owner

11. 11Amine TOUATI
4.3 COBie Responsibility Matrix in Education City Projects (Data Collection & Responsibility)
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Deliverable
to Owner
4. Pragmatic integration of As-Built BIM documents (incl. COBie)
for Education City Infrastructure projects.

12. 12Amine TOUATI
4.4 EC has several projects running in different phases. Pragmatic integration of As-
Built BIM Model & COBie requirements are adapted as per Projects cases.
Design B/T Construction Cx
Handover
Project under
Construction
CASE3
Under Design
CASE 1
Operation
Project cases as per:
SOW writing Status,
Tendering Progress or
Construction Progress
Early const
CASE2
Project Under Commissioning or Operation
CASE 4
As-Built BIM Deliverable Requirements depending on Project cases.
CASE1
CASE2
CASE3
CASE4
Del.0 Method Statement (As-Built BIM Manual) X X X X
Del.1 COBie2.4 Fully Integrated in As-Build BIM and linked to deliverable data X X
Del.2 COBie2.4 NOT Integrated in As-Build BIM X X
Del.5 As-Built BIM model as per Execution BIM (Attch23) requirements. 3D laser Scan during construction. X X
Del.6, 7 &8 As-Built BIM from 3D laser Scan & 2D As-Built Drawing of the existing facility. X X
Del.9 Configuration of BIM Model & Full Integration of Handover documents (BIM/COBie Full Linkage). X X
Del12. 16 hours Training of Client (FM team) on usage of GC delivered As-Built BIM Documents. X X X X
As-Built BIM
Requirements
Attch25
10% 30%
Attch25.
Planning (preparation) period of the SOW As-Built BIM
4. Pragmatic integration of As-Built BIM documents (incl. COBie)
for Education City Infrastructure projects.

13. 13Amine TOUATI
4.6 few Highlights of QF/ASTAD Requirements & Policy for As-Built BIM documents Attch25.
COBie data responsibility matrix
must be clear in As-Built BIM
method statement between the
GC & his sub-contractors or any
other 3rd Party BIM Consultant.
•COBie Data is fully linked to
As-Built BIM Model but can be
also use completely separately
from As-Built BIM Model.
•COBie Data input (when Design
BIM is required) is not requested in
the design stage in QF/ASTAD
projects, except Room/Spaces
schedules.
MEP Assets are the
priority and key MEP
items are listed.
QF FM Coding Protocol are
integrated to COBie in the early
stage.
As-Built BIM
Requirements
(Few highlights).
4. Pragmatic integration of As-Built BIM documents (incl. COBie)
for Education City Infrastructure projects.

14. 14Amine TOUATI
5. Future Additional steps to be implemented.
Target date of implementation of those future steps TBD.
Integrating As-Built BIM/COBie in 3D CAFM platform to
promote upgrade of current CAFM version (ArchiBus18.2) and
assure direct link to BIM Handover deliverables. (Target dates TBD)
CAFM platform linkage to other systems as, SCADA/Building
Automation System (BAS), Electronic Management Systems
EMS… (Target dates TBD)
Linking the CAFM database and As-Built BIM Models to Field
BIM solution and QR bar-coding for commissioning, Operating
and maintenance. (Target dates TBD)
Integration of all available and future As-Built BIM data into
future EC Command Control Center Dataset. (Target dates TBD)

15. 15Amine TOUATI
“If you do what you always did, you will get what
you always got."
Albert Einstein
(1879 -1955)
THANK YOU