NISO ONIX-PL Project - Training Session, Part 1

NISO Training
NISO Training
ONIX-PL Encoding Project
October 3, 2013
Speakers:
Todd Carpenter, Executive Director, NISO
Selden Lamoureux, Consultant, SDLInforms;
former Electronic Resources Librarian
http://www.niso.org/workrooms/onixpl-encoding/

What do you get when you
cross a license and XML?
Answer: ONIX-PL
October 3, 2013 ONIX-PL Training Webinar #1 2
Todd Carpenter
Executive Director
National Information Standards Organization
(NISO)

Overview
A bit about NISO
License encoding overview and background
Development of ONIX-PL
The NISO ONIX-PL Encoding Initiative
Resources and questions

Non-profit industry association accredited by ANSI
Mission of developing and maintaining technical standards related to
information, documentation, discovery and distribution of published
materials and media
Represent US interests in information and documentation to the
International Organization of Standardization (ISO)
70 Voting Members, 108 LSA members as of 2013
25% libraries and library organizations
35% publishers and publishing organizations
40% library systems suppliers and other intermediaries
Staff: 4 professional full-time
Volunteers: 400+ spread out across the world

License, license or license
To license (to give)

To license (to receive)

A license (to argue over)

A license (to argue over)
A license (to sign)

Licenses are everywhere now

Little wonder why we don’t read licenses

Massive Investment
Libraries and
publishers invest a
tremendous amount
of time and energy
negotiating license terms

Worthwhile investment?
Where do these
documents end
up after they
are signed?

1997: Early days of licensing
Source: http://www.clir.org/pubs/img/pub79fig3.gif

DLF E-Resource Management Initiative (ERMI)
• November 22, 2000: Karen Calhoun, Cornell
University Libraries, posted a message to ALCTS
Technical Services listserv:
“How are people managing
bibliographic, license, evaluation, troubleshooting, et
c. data about licensed network resources?”
• Tim Jewell, U. Washington, & Adam
Chandler, Cornell, collaborated on a survey of
librarians who manage digital resources asking how
they do so
• DLF launched ERMI initiative in 2002

DLF E-Resource Management Initiative (ERMI)
• Goals of ERMI -
“This project is developing common specifications and tools
for managing the license agreements, related
administrative information, and internal processes
associated with collections of licensed electronic
resources.”
• Published report in August 2004
– ERMI 2 launched in 2006
– Final report December 2008
Interested in more about new directions related to
ERMI, join me for lunch!

DLF ERMI Workflows
Differences
between print and
electronic workflow
As described in
initial ERMI report
Source:
http://www.diglib.org/pubs/dlf
102/dlfermi0408appb.pdf

E-Resources Management Initiative (ERMI)
Areas for exploration and development
recommended in ERMI reports:
– Management systems (Now ERMs)
– Management of usage data (SUSHI)
– Define license terminology (ERMI data dictionary)
– Training community on how to encode license
– Exchange of terms (LEWG - ONIX-PL)
– Cost-per-use calculation data (CORE)

License Interpretation
Can the library use the
resource to fulfill Interlibrary
Loan requests?
Slide courtesy of Nathan
Robertson, U. Maryland Law Library

LICENSE AGREEMENT
….
5.2.3. Blah. blah blah blah. . .
5.2.4. Interlibrary Loan.
Institution may not use
Electronic Titles for
purpose of interlibrary
loans.
5.2.4. More Blah. blah blah blah.
Loan requests?

LICENSE AGREEMENT
….
loans.
LICENSE AGREEMENT
….
4. PROHIBITED USES.
Licensee may not:
a) blah blah…
b) sell, supply or
otherwise distribute
data retrieved from the
Licensed Resource to
third parties;
c) blah blah blah….

LICENSE AGREEMENT
….
loans.
LICENSE AGREEMENT
….
4. PROHIBITED USES.
Licensee may not:
a) blah blah…
b) sell, supply or
third parties;
LICENSE AGREEMENT
1. License:
i) blah blah…
ii) …you will not re-distribute
the materials retrieved from
the products to other libraries
or third parties…
blah blah blah…..
v) Notwithstanding the above
restrictions, this license shall
not restrict your rights to use
of the materials under the
copyright law of the United
States and the doctrine of
“fair use.”

LICENSE AGREEMENT
….
loans.
LICENSE AGREEMENT
….
4. PROHIBITED USES.
Licensee may not:
a) blah blah…
b) sell, supply or
third parties;
LICENSE AGREEMENT
1. License:
i) blah blah…
or third parties…
blah blah blah…..
“fair use.”
LICENSE AGREEMENT
1) blah blah blah blah blah blah
blah blah blah blah blah blah
blah blah blah …
blah blah…
Slide courtesy of Nathan Robertson,
U. Maryland Law Library

LICENSE AGREEMENT
….
loans.
LICENSE AGREEMENT
….
4. PROHIBITED USES.
Licensee may not:
a) blah blah…
b) sell, supply or
third parties;
LICENSE AGREEMENT
1. License:
i) blah blah…
or third parties…
blah blah blah…..
“fair use.”
LICENSE AGREEMENT
blah blah blah …
blah blah…
Loan requests?

LICENSE AGREEMENT
….
loans.
LICENSE AGREEMENT
….
4. PROHIBITED USES.
Licensee may not:
a) blah blah…
b) sell, supply or
third parties;
LICENSE AGREEMENT
1. License:
i) blah blah…
or third parties…
blah blah blah…..
“fair use.”
LICENSE AGREEMENT
blah blah blah …
blah blah…
!!?!
?
Loan requests?

Benefits of License Encoding and Expression
• Encoding licenses, storing and sharing them in
an electronic format could allow:
– Increased awareness of the terms
– Easier to share terms with users
– Improved compliance with terms
– Clarity (if desired) about what is in a license
– Better, faster, and easier negotiation based on
clearer understandings (perhaps)

Joint License Expression Working Group (LEWG)
Joint NISO/EDItEUR/DLF/PLS Group
Multiple tracks related to the same issue
• ONIX-PL
• Developed a mapping of ERMI terms to ONIX-PL
• Promoting the use of license expression, adoption of
ONIX-PL
• Review terms and expand as needed
• Planning a survey to assess the need for ongoing
maintenance of ERMI data dictionary, other needs

ERMI Terms of Use Fields
• Authorized User Definition
• Local Authorized User Definition Indicator
• Fair Use Clause Indicator
• All Rights Reserved Indicator
• Database Protection Override Clause
Indicator
• Citation Requirement Detail
• Digitally Copy
• Print Copy
• Scholarly Sharing
• Distance Education
• Interlibrary Loan Print or Fax
• Interlibrary Loan Secure Electronic
Transmission
• Interlibrary Loan Electronic
• Course Reserve Print
• Course Reserve Electronic/ Cached
Copy
• Electronic Link
• Course Pack Print
• Course Pack Electronic
• Remote Access
• Concurrent Users
• Pooled Concurrent Users
• Other Use Restriction Note

ERMI Permission Encoding
• Permitted (explicit)
• Prohibited (explicit)
• Permitted (interpreted)
• Prohibited (interpreted)
• Silent (no interpretation)
• Not applicable

Thoughts on prohibition
http://www.flickr.com/photos/downtempo/147587189/

What is ONIX?
ONIX is an acronym for ONline Information eXchange
Suite of XML Schemas for representing publishing industry
product information
ONIX - Books; ONIX - Serials; ONIX - RRO; ONIX - PL
Maintained by EDItEUR jointly with Book Industry
Communication (UK) & the Book Industry Study Group
User groups in Australia, Canada, France, Germany, Italy, the
Netherlands, Norway, Spain and the Republic of Korea

What is ONIX-PL?

What is ONIX-PL, really?
• A structure for making the content of a license
machine-readable
• An XML format
• A tool to make license terms and conditions
more accessible
• Extensible so additional terms can be added
to dictionary in the future

What ONIX-PL is not
• ONIX-PL is not a Rights Expression Language
• It is not designed to prevent/enable access to a piece
of digital content
• While it can express the content of a license, it is not
a license
• A complete ONIX-PL record isn’t required
• OPEN to interpretation

Where does ONIX-PL stand?
Available and ready to use
• ONIX-PL format specification v1.0
– Schema released in November of 2008
• ONIX-PL Dictionary Issue 4
• OPLE Editing tools
• Guidelines for ONIX-PL applications

How could one use ONIX-PL?
• Eliminate mapping and manual entry of
license terms into an ERM
• Improve user interface for easily accessing
terms
• Potential to simplify the process of license
negotiation
• Improve storage, sharing, public display
• Audit copy preservation

Some thoughts on license expression
Clearly, communicating license permissions and
prohibitions to staff and users is difficult
License expression is not a simple process
Definite cost-benefits analysis needed
Consider:
– Desire for ambiguity versus clarity
– The level of detail that your organization needs
– ONIX-PL is not an enforcement mechanism
– Issues impacting negotiation

NISO ONIX-PL Encoding Initiative
• Funded by the generous support of the
Andrew W. Mellon Foundation
• Grant begun in February, 2013
• 13-month project
– Gather and encode up to 50 licenses
– Deposit encodings in public repositories
– Provide training on how to use them

NISO ONIX-PL Encoding Initiative
• Rationale:
– If we can seed the community with template
licenses by undertaking the vast majority of the
core work, can we jump-start adoption?
Every negotiation starts with a template and
then tweaks them from there.
– Can’t we start with template encodings and tweak
them?

ONIX-PL Encoding Initiative: Why?
• ONIX-PL Languishing in a Catch-22 situation
– No one to hear from, no one to call to
• Success of the KB+ encodings of the JISC
specific licenses for JISC members, but limits
• Availability of open repositories for these data
• Agreement by publishers to allow encodings
of templates

4-Part ONIX-PL Training
• Today – An Introduction to Encoding a License
in ONIX-PL
• 2nd – Depositing an encoded license
• 3rd – Extracting an ONIX-PL-encoded license
and importing it into your ERMS
• 4th – Tweaking the template to match your
negotiated terms

Additional Resources
• ONIX-PL Home (EDItEUR website)
http://tinyurl.com/ONIX-PL
This page includes the format specification (ONIX-PL version 1.0) and a data dictionary, with
plans on schema release, support tools (including OPLE).
• ONIX-PL Working Group (NISO website)
http://www.niso.org/workrooms/onixpl
• NISO ONIX-PL Webinar Slides
http://tinyurl.com/ONIX-PL-1
Slides from the September 10, 2008 webinar, "ONIX for Publications Licenses (ONIX-PL):
Simplifying License Expression.”
• NISO ONIX-PL Webinar Q&A

Additional Resources (2)
• The Importance of Linking Electronic Resources and Their Licence Terms:
A Project to Implement ONIX for Licensing Terms for UK Academic Institutions
Article by Brian Green and Liam Earney (Serials 20.3 [Nov. 2007]: 235-239). This article looks at the issues
facing libraries as they seek to manage and communicate rights negotiated in an ever increasing number
of licenses for online resources.
• JISC ONIX-PL Website
JISC Collections identified a priority requirement by UK academic libraries for about 80 existing licenses to
be available in machine-readable form, with full representation of the license, including all clauses and
usage rights expressed. JISC is using ONIX-PL and the OPLE editing tools to do this.
• ONIX for Licensing Terms Description & FAQ
• ONIX/ERMI Mapping & Encoding Format

One very last thing…
Image from Will Lion: http://www.flickr.com/photos/will-lion/2646213692/

Thank you!
Todd Carpenter, Executive Director
tcarpenter@niso.org
3600 Clipper Mill Road, Suite 302
Baltimore, MD 21211 USA
+1 (301) 654-2512
Fax: +1 (410) 685-5278
www.niso.org

A tour of the ONIX-PL License
Encoding Project…
Selden Durgom Lamoureux
E-Resources Librarian
SDLinforms
selden.lamoureux@gmail.com

Included in the tour…
• Introduction & Project Status
• Steps involved in encoding
• Live view of OPLE (ONIX-PL editor)
• Questions

Introduction and project status
• Funded by Mellon in February 2013
• Project began in March
• Training provided by David Martin at EDItEUR
• Target of at least 30 licenses: 15 publisher
license & 15 library/consortial model licenses
• Early participants include:
Elsevier, Nature Publishing
Group, Springer, JSTOR, Duke University
Press, Walter de Gruyter

First step: Reaching out to
publishers

Step 2: the original license in editable text
4. Permitted Use and Prohibitions
Authorized Users may download, save, and print articles from the Licensed Materials database for their own
noncommercial educational and research use, but may not further disseminate these articles in their electronic
form without express written permission from the Licensor. It is strictly prohibited for the Licensee to download
copies of the entire database for any purpose without express written permission. The Licensee will exercise
reasonable efforts to ensure that access to and use of the Licensed Materials is limited to Authorized Users.
Provisions for sharing by the Licensee of the electronic versions of articles from the Licensed Materials with
persons outside the Licensee’s campus or institution, or with other institutions affiliated with the Licensee, may
be negotiated between the Licensor and the Licensee (with or without additional subscription fees being
required by the Licensor). Any such amendments will not be valid unless attached in writing to this License
Agreement.
Interlibrary loan: Interlibrary loan: A hard copy printed from the electronic files of the Licensed Materials may
be supplied to another institution by mail or fax or secure transmission using Ariel or its equivalent (whereby
the electronic file is deleted immediately after printing). The supply of such copies must conform to CONTU
(National Commission on New Technological Uses of Copyrighted Works) guidelines or similar restrictions to
“fair use” provisions under copyright law.
Coursepacks: Copies for course or research use that are supplied to the end user at no cost may be made
without explicit permission or fee. Copies that are provided to the end user for a copying fee may not be made
without payment of permission fees to the Licensor.

Step 3: re-numbering
4. Permitted Use and Prohibitions
4.1 Authorized Users may download, save, and print articles from the Licensed Materials database for their
own noncommercial educational and research use, but may not further disseminate these articles in their
electronic form without express written permission from Licensor.
4.2 It is strictly prohibited for the Licensee to download copies of the entire database for any purpose without
express written permission.
4.3 The Licensee will exercise reasonable efforts to ensure that access to and use of the Licensed Materials is
limited to Authorized Users.
4.4 Provisions for sharing by the Licensee of the electronic versions of articles from the Licensed Materials
with persons outside the Licensee’s campus or institution, or with other institutions affiliated with the
Licensee, may be negotiated between the Licensor and the Licensee (with or without additional subscription
fees being required by the Licensor). Any such amendments will not be valid unless attached in writing to this
License Agreement.
4.5 Interlibrary loan: A hard copy printed from the electronic files of the Licensed Materials may be supplied
to another institution by mail or fax or secure transmission using Ariel or its equivalent (whereby the electronic
file is deleted immediately after printing). The supply of such copies must conform to CONTU (National
Commission on New Technological Uses of Copyrighted Works) guidelines or similar restrictions to “fair use”
provisions under copyright law.
4.6 Coursepacks: Copies for course or research use that are supplied to the end user at no cost may be made
without explicit permission or fee. Copies that are provided to the end user for a copying fee may not be made
without payment of permission fees to the Licensor.
4.7 Electronic reserves: Articles for course or research use that are supplied to the end user at no cost may be
made without explicit permission or fee. Articles that are provided to the end user for a fee of any sort may not
be made without payment of permission fees to the Licensor. E-reserves should be posted on a secure site
accessible to class members only, and articles purged from the e-reserve system at the end of each semester.

Next Steps: applying the ONIX-PL schema in OPLE

(Usage Terms Continued…)

And the last elements of section 4 (in General Terms)

Summary View: What you MAY do

Summary View: What you MAY NOT do

XML View

Live view of OPLE (ONIX-PL editor)

Thank you!
I welcome your questions, both
now and via email!
Selden Durgom Lamoureux
E-Resources Librarian
selden.lamoureux@gmail.com

We look forward to seeing you at a
future NISO training event.
THANK YOU

NISO ONIX-PL Project - Training Session, Part 1

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