In this presentation I show how to use the mail merge feature in Microsoft Word

1. LETTER MAIL MERGE
TUTORIAL

2. INTRODUCTION
 Mail Merges allow companies to send the same letter to a large
number of people without having to manually change the name,
address and other contact details of the recipients.
 Mail Merges are beneficial as they are much faster and automatic
compared to manually change the address and name of the recipients
manually.

3. STEP 1.
Open Microsoft Word click on
the ‘Mailings’ Ribbon and
click on ‘Start Mail Merge’

4. STEP 2.
A drop down box will appear
where you can select what
document you would like to
use a mail merge for. In this
tutorial I will be using the
Letters document type.

5. STEP 3.
Next click on the Select
Recipients Button which is
next to the Start Mail
Merge Button. Once
Clicked a drop down list
will appear where you can
select a data source for your
mail merge. If you do not
have a database to use or an
address book you can type
a new list which I will be
using in this guide.

6. STEP 4.
A Dialog Box will appear where
you can enter details about
customers you want included in
the mail merge. If you want to
add a new record you can click
the New Entry button and if you
wish to delete it you can click the
Delete Entry button.

7. STEP 5.
Press OK after all
your records have
been entered and
save the data source
with an appropriate
title such as
“Customer Records”

8. STEP 6.
When writing a letter insert merge
fields for things that are unique to
each person such as First & Last
Name or Address. To do this click
on the Insert Merge Field Button
where a drop down list will appear
where you can select the Fields.

9. STEP 7.
Eventually you’re letter
should look something
like this Merged Fields
have “<<“ and “>>”
between them. Such as
“<<Last_Name>>”

10. STEP 8.
Once you’re merge
fields are entered into
Microsoft Word, click
Finish & Merge button
which can be found at
the top of the Mailings
Ribbon. When clicked
you can choose to
either send as e-mails
to each person or print
the documents.

11. PLENARY
 I hope you have found this tutorial helpful.
 A more detailed tutorial can be found here :
https://www.youtube.com/watch?v=13ErZxwVecg