To enter data in Excel, click a cell and type the data. Press Enter to move to the next cell down or Tab to move right. Text that exceeds the column width will be hidden. You can resize columns by dragging the column boundary. You can insert or delete rows and columns by right clicking. You can move or copy data by dragging and dropping or copying and pasting. Formatting in Excel is similar to Word - you select cells first before applying formatting like changing the number format. The fill handle allows filling cells with a series by dragging from two selected cells.

1. Excel
Entering Data

2. Entering Data
When you enter data, the characters appear simultaneously in the Formula Bar and cell.
The characters do not actually go into the cell until you press Enter or Tab.
When working
with cells, your
mouse pointer
becomes a plus
icon
To enter data into a cell, first click the cell in which you
want to enter your information. Then type the data in
either the cell or Formula Bar and press Enter or Tab.
Pressing Enter moves you to the next cell down, while
pressing Tab moves you to the next cell to the right.

3. Resize a Column
In a cell, text can be any combination of
numbers, spaces, and non-numeric
characters.
If the entered text exceeds the column
width it will overlap the boundary into the
next column when that column is blank. If
the next column already contains data, text
that does not fit in the cell is hidden.
Clicking the cell, however, reveals its entire
contents in the Formula Bar.
To increase column width, drag the right
side of the column header with the double-
headed pointer.
To make the column width fit the contents
of its widest cell, double-click the boundary
on the right side of the column

4. Insert/delete a row or column
Select a column to the right of where
you want to insert a new one.
Or select a row beneath where you want
to insert a new one.
Right click and select insert or delete

5. Move or Copy Data
• Drag and drop to move selected data
Grab any edge with
your cursor and drag
You can copy and paste by selecting cells – right click to cut or copy
Select either the exact number of cells to paste into – or just the very first one
– right click to paste

6. Format Your Worksheet
Formatting your spreadsheet is very similar to formatting in Word.
Many of the same commands work in both.
Remember that before you do any formatting, you must SELECT (highlight) the items to be formatted.
•To select individual cells, just click on them
•To select adjacent cells. Click and drag to include them
•To select several cells which are not adjacent, hold down the Ctrl key and click on each cell to include.
•To select the entire worksheet
•Select a column •Select a row click upper left corner

7. Formatting
Formatting in excel is similar to what you learned about in MS
Word. You should be able to experiment with the commands
on the ribbon and in the format cells dialog box.

8. Change Number Format
One of the tabs in the format cell dialog is
the FORMAT NUMBER tab.
Because Excel is all about numbers and
calculations, this section makes it easy to
use the right type of number for the job!
Remember to select the cells, columns,
rows or entire spreadsheet before you
choose the format for you numbers or
dates.

9. Fill – down, across, series
ACTIVE CELL FILL HANDLE
• In the lower right hand corner of the active cell is Excel’s “fill handle”.
• When you hold your mouse over the top of it, your cursor will turn to a crosshair.
• If you have just one cell selected, if you click and drag to fill down a column or
across a row, it will copy that number or text to each of the other cells.
• If you have two cells selected, Excel will fill in a SERIES. It will complete the
pattern. For example, if you
– Put 4 and 8 in two cells
– Select them
– Click and drag the fill handle
– Excel will continue the pattern with 12,16,20.etc.
• Excel can also auto- fill series of dates, times, days of the week, months