How to manage fashion company and samples room with odoo by made-for-fashion

1. How to manage Fashion Company and
Samples Room with Odoo
MADE-FOR-FASHION - Vertical Solutions for Fashion industry, Apparel & Clothing
By Radina Kraeva - Functional Consultant

2. SUMMARY:
➊ Introduction
➋ CRM
➌ Sales
➍ Warehouse
➎ Project Management
➏ Manufacturing
➐ Human Ressources
➐ Accounting
➑ Document Management
➒ Workflow
➓ Conclusion

3. INTRODUCTION:
Odoo ERP is a comprehensive suite of business applications including Sales, CRM, Project
management, Warehouse management, Manufacturing, Financial management,Human
Resources and over thousand more modules, available in the cloud or on-site.
MADE-FOR-FASHION is a Vertical solution for Fashion Industry, Apparel and Clothing.
Multi-language, multi-currency, multi-company,the solution better enable fashion brands to
manufacture their products and sell them to retailers and consumers using one single,
vertical solution.

4. JOHN KALLGOR CASE STUDY :

5. John Kallgor is a London based manufacturer of ladies wear, specialising in soft garment
manufacturing in both jersey and woven and also in wholesale textiles to the manufacturing
industry.
John Kallgor also:
- produce and sources fabrics and trims to all over the world,
- has a Samples Room with 25 employees,based in London and two factories in two different
countries that enable the company to provide all their customers with a tailor-made service,
based on competitive pricing and fast lead times for initial and repeat orders.
John Kallgor is founded in 2009 and, as he offers flexible, proactive and professional approach
to manufacturing, the business grow quickly and in 2015 reached 150 employees.
In order to optimize the business, John Kallgor is looking for comprehensive system that will
cover of all fashion companies processes.

6. How Odoo can cover John Kallgor’s needs?
CRM

7. John Kallgor supply 5 different customers and has 5 different account managers
in charge.
The CRM module will help:
- to Manage the entire pipeline in one place.
- to manage the customer interactions - emails, phone calls, internal notes, meetings and
quotations.
- To assign each one of his account managers to a specific customer

8. John Kallgor’s main office and samples room are with 2 different locations:
With CRM app:
- the staff can collaborate and exchange information by using the integrated company chat
- customers’ information can easily be updated and shared with the whole team so every
member will be able to see the exact point when the business last communicated with a
customer, and what the nature of that communication was.
In other words, the CRM will allow to access a complete customer interaction history.

9. The company sell online and thanks to the CRM they can:
- Track new leads
- Assign leads to the right salesperson
- Monitor the sales performance

10. How Odoo can cover John Kallgor’s needs?
SALES

11. John Kallgor sell fabrics to all over the world through its online shop thanks to
Odoo E-Commerce.
As the online shop is fully integrated with the Sales module, this helps the company to:
- Easily create quotations for his customers
- Send quotations to his customers and follow-up the offers
- Group his customers by sale teams and evaluate their performances
- Complete follow-up and control of the sales orders, deliveries and invoicing
- Traceability of all customers operations

12. How Odoo can cover John Kallgor’s needs?
WAREHOUSE

13. John Kallgor has 3 different stock locations - one for the fabrics that they sell, one
for the garments and pre-prod samples made in the samples room, and another
one for the production.
:The Odoo double entry inventory system will allow to manage customers, suppliers as well
as manufacturing inventories.The company can benefits key features as:
- Multi-warehouses, multi- stock locations management
- Operation Drop Shipping - goods directly from the supplier to the customer
- Inventory value management
- Track lots and serial numbers
- Moves history and planning,
- Stock valuation
- Automatic reordering rules

14. John Kallgor is based in London and they have two factories with different
international locations.
- With Warehouse app they will be able very easily to control Incoming and
Outgoing Shippings including Quality control before Stock and before
shipping so they can make sure that their customers receive only the best
quality production from their factories..

15. How Odoo can cover John Kallgor’s needs?
PROJECT MANAGEMENT

16. John Kallgor has a Samples Room where they make all the pre-production
garments and preparation.
Project Management module offers a very flexible workflow which will enables the company
to :
- Analyze time plans,
- Plan and organize tasks per models as pattern making, cutting, sawing etc..,
- Prioritize tasks,
- Structure garments into phases
- Assign tasks to employees
- Directly generate invoices based on time spent on tasks by linking to timesheets - very
useful for companies working with freelance people on a regular basis
- Manage budgets, control invoicing and manage contracts.
- Link tasks to a planning so they can have a great view of who do what at a specific time.

17. How Odoo can cover John Kallgor’s needs?
MANUFACTURING

18. John Kallgor has two factories, based in two different countries. So they will use
Multi-Company to ensure that all the processes are perfectly coordinated .:
By using Manufacturing app , the company want to:
- Manage Bills of Materials starting with initial BOM created in the Samples Room and
then modified and enhanced to a final Bill for production in factory - Based on
specific variants and attributes so they can control costings and budgets
- Plan manufacturing orders, track work orders and manage work centers
- schedule automatically work orders based on specific procurement rules, quantities
forecasted and demand requirements
- Manage the reordering rules at any level of the processes
- Manage productions, assign responsible on it, and manage finished garments

19. How Odoo can cover John Kallgor’s needs?
MADE-FOR-FASHION solution

20. John Kallgor has some very specific requirements about the Pre-Production process,
the Products Development and the Manufacturing.
They want to add some additional processes so they can manage the patternmaking and the
manufacturing workflow exactly as they need.
MADE-FOR-FASHION solution will help the company to get their business customised so it
will fit their needs at 100%

21. As Manufacturing is fully integrated with Sales, Purchases and Accounting,
so John Kallgor will benefits of accurate resource planning information, real time
accounting and more detailed reporting on costs and revenues on manufacturing
operations.

22. How Odoo can cover John Kallgor’s needs?
WORKFLOW

23. SUMMARY:
SALES ORDER
MANUFACTURING ORDER
PLANNING SAMPLING MATERIALS SOURCING
- direct material
- direct labour
- machines
PP Fit Sample
|
Draft Bill Of Materials
|
Raw Materials Procurement
|
PP Sample Approval
Bill Of Materials for production
|
Fabric, Accessories and Trims
PURCHASE ORDER
PRODUCTION
QUALITY CONTROL
DELIVERY ORDER
John Kallgor WAREHOUSE
|
DELIVERY ORDER
|
CUSTOMER
DELIVERY ORDER
|
CUSTOMER
ACCOUNTING
|
HR/ ADMINISTRATION

24. CONCLUSION
ODOO itself in combination with MADE-FOR-FASHION solution are flexible
enough so fashion companies can tailor their business to suit their needs at
100%

25. THANK YOU !
Radina Kraeva - Functional consultant
info@bgbusinessodoo.com
skype: radina.kraeva