This document summarizes an online presentation about updating an organization's environmental management system (EMS) to comply with the revised ISO 14001:2015 standard by September 2018. It outlines the drivers for ISO 14001 certification, including customer and regulatory requirements. It provides timelines for upgrading an EMS over the next two years, levels of assistance available, and the minimum requirements for certification. Contact information is provided for questions.
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BlueScape & Coto Consulting Update to ISO 14001:2015 Webinar 092116
1. Update to ISO 14001:2015
Don’t Get Behind and Lose
Valuable Contracts
September 21, 2016
BlueScape Environmental
training@bluescapeinc.com
877-486-9257
2. Webinar Topics
Drivers for ISO 14001 Certification
Timeline
Level of Effort
What Types of Assistance Exist?
Minimum Requirements for Certification
3. About BlueScape
• Founded in 1997
• Extensive experience with Environmental, Health & Safety
Regulations
– Air Quality, Spill Prevention, Storm Water, Chemical Risk Management,
Hazardous Waste Management, Environmental Management Systems
– See www.bluescapeinc.com
• Wide Range of Industries Served
– Chemical plants, power plants, data centers, building materials,
aerospace, refineries, coating manufacturing, industrial gas, and oil & gas
processing
• BlueScape EHS – EMS and managed compliance services to reduce
business risk
• BlueScape Technical Services - Solve tough EHS permit and
compliance issues:
- Develop permit and compliance strategies, quickly obtain permits
- Technical analysis tools
- Leverage agency relationships, lead negotiations
- Compliance, enforcement and variance support
• Move business forward, reduce business risk
4. Registration Question
Does
your
Company
Currently
have
an
ISO
14001
Cer8fica8on?
¢ Yes
–
50%
¢ No
–
37%
¢ No,
but
want
to
get
cer8fied
–
5%
¢ I
don’t
know
–
8%
(out
of
60
registrants)
6. • Customer Requirement
– No contract unless certification is maintained
– Very common in aerospace and automotive
industries
• USEPA Requirement
– Part of settlement agreement or corrective action
order
– This is a new trend for enforcement activities.
• External Recognition by Public and Stakeholders
– Part of an overall sustainability policy by corporate
or board
• Good Environmental Stewardship
– We want to be good guys with external validation of
our efforts
Drivers for ISO 14001 Certification
7. Timeline – Big Picture
ISO
14001:
2015 std
was
revised
Sept
2015
TODAY
Sept
2016
What
do
you
have
planned
for
2017?
Sept
2017
Deadline
to
upgrade
their
EMS
Sept
2018
8. Timeline - Details
Facilities should allow a minimum of 3-4 months to
upgrade their EMS
• Life cycle approach to environmental management and
evaluation of risks.
• Expectation to embed EMS in business processes
• Greater involvement from Top Management; Environmental
Management Representative (EMR) position is not required
• More robust management review meetings with trend analyses
• Must demonstrate adequacy of resources
• Different concepts needed in policy and throughout EMS
• Compliance obligations from internal and external stakeholders
vs. regulatory requirements
• Enhancement of environmental performance vs. continual
improvement
• Achievement of environmental objectives
Changes to ISO 14001:2015 are substantial
9. Timeline – Details
Facility must then implement all the required changes
• Stage 1 assessment evaluates the design of your EMS
(typically 1-2 days in duration)
• Stage 2 assessment evaluates the implementation of your
EMS (duration depends on number of personnel and
complexity of operations – typically 1 week in duration)
Pre-certification assessment needs to occur by your
certification body (CB) over a 1-3 month period
Issuance of certificate typically takes 30 days
These steps are required even if you have an existing
certification to ISO 14001:2004
10. Timeline
Revision Deadline is Sept 2018
• You need 6-8 months to upgrade
your EMS to get certified
• Project should begin no later than
Jan 2018
Scheduling Factors to Consider
• Lots of facilities are going to wait
until the last minute
• Availability of certification bodies
and auditors may be limited during
this last minute schedule crunch
• What if facility has non-
conformities that need to be fixed
and there is no contingency in the
schedule?
• What are the financial and business
impacts to your facility if the ISO
14001 certification lapses?
11. Poll Question
If your company is already ISO 14001 certified, have
you begun the transition to the 2015 standard?
¢ Yes
¢ No
¢ Not applicable
12. Level of Effort
• Varies considerably depending on the expertise of
in-house personnel and status of the current EMS
• Robust, existing EMS requires less effort to
upgrade to the revised standard
• Brand new EMS needs to start from scratch
• Synergies are possible for large corporations which
have EMS Coordinators and/or sharing of
information between facilities
13. What Types of Assistance Exist?
A. Gap assessment
B. Quarterback
C. Full technical support
14. A. Gap Assessment
• Facility has no idea where to begin
• Existing EMS is compared to the revised standard.
• Output from the gap assessment is a list of items
which need revision or upgrade with specific
findings
• Items which are acceptable are indicated as such.
• Level of effort: 2-5 days (depending on
complexity of site and EMS)
• Benefit: Facility can understand overall how its
EMS conforms to the revised std and where there
are gaps. Plan can be developed for upgrade
• Who should lead it?
15. B. Quarterback
• Facility has capable people, but they need some guidance to
prioritize and focus their efforts
• Lessons-learned and best practices from other facilities are
shared
• Briefings to top management and management team to ensure
that they understand:
– How their roles have changed
– Changes to ISO 14001 and impacts to the facility
– Certification process, timeline and bottlenecks
• Level of effort: 10-30% FTE during upgrade timeframe
• Benefit: Senior level expertise is provided to guide the upgrade
project, but majority of work is done by in-house personnel to
retain legacy knowledge
16. C. Full Technical Support
• Complete these tasks:
– EMS procedures, forms, objectives and policy are developed and
written to be integrated with the facility’s existing business
processes.
– EMS Awareness training is provided to facility and contractor
personnel.
– Internal audit and compliance evaluation audits are conducted;
corrective actions are initiated and addressed.
– Management review meeting is organized, conducted and
documented.
– Preparation for and participation in Stage 1 and 2 assessments
– Address non-conformities identified by CB
• Level of effort: One FTE during upgrade project
• Benefits:
– Experts are engaged during the entire project from beginning to
end and share their wealth of experience with the facility and
personnel.
– Knowledge transfer is encouraged to promote facility’s
autonomy in the future
17. Minimum Requirements for Certification
EMS
procedures,
forms
and
processes
must
be
revised
to
conform
to
ISO
14001:2015
Updated
EMS
Awareness
training
must
be
provided
to
majority
of
personnel
Internal
audit
to
revised
standard
must
be
completed
with
iden8fica8on
of
correc8ve
ac8ons
and
plans
Management
review
mee8ng
must
occur
and
be
documented
aXer
the
items
above
have
been
completed
18. Questions
Contact Information
Dr. Christina Schwerdtfeger, Coto
Consulting
James Westbrook, Bob Kuykendall,
BlueScape
877-486-9257
training@bluescapeinc.com
www.bluescapeinc.com
Connect with me on Linkedin!
The webinar presentation will be posted on
Slideshare and YouTube