Presentation from a first workshop regarding project "Books Discovered Once Again". Project is financed by Eea grants and executed by the National Library of the Czech Republic and Stiftelsen Arkivet. These slides present plan of the implementation. More information: http://knihyznovunalezene.eu/

1. First Project Workshop
Books Discovered Once Again
Project implementation…
First Project Workshop
Books Discovered Once Again
Project implementation…
Tomas Foltyn, National Library of the Czech Republic
Prague, 9. 2. 2015
Tomas Foltyn, National Library of the Czech Republic
Prague, 9. 2. 2015

2. Project management and staff
responsibilities:
 no proffesional project management methodology
(as PRINCE 2 etc.)
 organization structure is predefined in project
 responsibilities of the people
Project implementation

3. Project management and staff
responsibilities:
 Head of the Project
 Mgr. Tomas Foltyn
 project proposal
 communication with Ministry of Culture and
Ministry of Finance
 guarantor of promised results and outputs
Project implementation

4. Project management and staff
responsibilities:
 Project Manager
 Mgr. Jana Rumanova
 communication with Ministry of Culture and
Ministry of Finance
 coordination of the project activities
 administration and paper work
 communication with the project staff
 all the tasks filling supervision
 supervision for deadlines etc.
 preparation of all regular reports
 costs and budget supervision
Project implementation

5. Project management and staff
responsibilities:
 Historical and Archival Research guarantor
 Mgr. Marcela Strouhalova
 archival and historical research
 content of the exhibition
 specialized monograph, long paper or
catalogue of the exhibition creation
 proffesional coordination of two final
seminars/conferences
 provide research information to website
Project implementation

6. Project management and staff
responsibilities:
 Web designer and virtual exhibition creator
 Mgr. Nina Seyckova
 project website creation
 virtual exhibition creation
 active part in PR activities – social media
 new media expert opinions
 website administration
Project implementation

7. Project management and staff
responsibilities:
 Member of the research team
 Dr. Jiri Polisensky, Mgr. Anna Vandasova
 coordination of the project activities
 staff management
 preparation of documents
 internal communication
 other staff
Project implementation

8. Project management and staff
responsibilities:
 Accounting and economical crew
 Ing. Dagmar Ruzickova, Dagmar Gregorova
 economical supervision
 communication with economical staff at
Ministry of Culture or Ministry of Finance
 costs supervision
 clear budget policy of the project
 accounting
 process of reimbursement
Project implementation

9. Project management and staff
responsibilities:
 Stiftelsen Arkivet
 Gro Kvanvig
 preparation of all regular reports
 costs and budget supervision
 help with PR activities, social sites etc.
 administration and paper work
 main contact point for project activities in
Norway
 coordination of professional events held in
Norway
 project management
Project implementation

10. Project management and staff
responsibilities:
 Stiftelsen Arkivet
 Idunn Sem
 project website creation
 virtual exhibition creation
 active part in PR activities – social media
 new media expert opinions
 website administration
Project implementation

11. IT supplies:
 National Library of Czech Republic
 already ordered
 tender procedures done
 notebooks, PC´s, scanner, mobile phones,
printing machine etc.
 some minor changes against project proposal
 update description of work
 need to be mentioned in the first progress
report
 spent less money than expected
Project implementation

12. IT supplies:
 National Library of Czech Republic
Project implementation

13. IT supplies:
 Stiftelsen Arkivet
Project implementation