It is a little known fact that Microsoft SharePoint includes easy-to-use tools for managing document translation. And it is even less widely known that Doc-To-Help’s integration with SharePoint gives you access to these features and automates processes and tracks changes, taking the pain out of managing a translation project. You can store your content (created in Microsoft Word, Doc-To-Help’s editor, or HTML) in a SharePoint Translation Management Library and use SharePoint’s built-in tools to manage your documents.
When a document is translated, it will automatically synchronize with the appropriate project and all you need to do is generate output. You can track a document’s progress and a Doc-To-Help project’s progress all from inside the Doc-To-Help interface.
Since SharePoint has free versions (and most companies already have it), you get a low-cost and easy way to manage the translation process.
This session will show you how Translation Management Libraries work, how you can use SharePoint workflows to automate your translation process, and how to localize and automate builds in Doc-To-Help, including tips and best practices for your localized projects.
2. What We Will Cover
• Why Use SharePoint?
• SharePoint’s Management Features
• SharePoint’s Translation Management
Features
• Localizing and Automating Builds
3. Why SharePoint?
Perfect platform for:
• Teamwork
• Access
• Workflow automation
• History
• Source control
5. “SharePoint is hard to implement and our IT
staff would never install it.”
• SharePoint is already installed on the majority of
organizations’ networks. It’s just not being used.
– Check with your network administrator. It may already be available.
• SharePoint is easy to install. It starts by installing all the
prerequisites and configuring the server for you and then
installs the application itself. It will even automatically install
and connect to SQL Server Express.
• To set up most of SharePoint’s features, you follow intuitive
wizards.
6. “It would take me too long to learn to use
SharePoint.”
• SharePoint is designed for the average computer user.
– Everything is menu driven and it is a member of the Microsoft Office
family of products.
– If you can use Word, Excel®, and Outlook®, you will have no problem with
SharePoint.
• SharePoint 2010 uses intuitive Silverlight® driven menus that
make features very discoverable. The user experience is
actually pleasant.
7. “SharePoint costs too much.”
• SharePoint is free!
– SharePoint has paid versions, but SharePoint Foundation 2010 (and its
predecessor, Windows SharePoint Server 3.0) is free.
• Since SharePoint is so popular, self-help support information is
everywhere. You can find training, tutorials, blogs, forums, and
more in abundance.
9. Document Library: The Foundation
• Interface to open, view, and edit documents.
• Metadata that describes each document.
• Templates to create new documents.
• Permissions to control access.
10. Source/Version Control
• Convenient toolbar helps manage documents:
– Require that documents be checked out before editing.
– Version history.
– Version comparisons.
– Approval process.
– More!
12. Translation Management! Really?
• Automate/tack translation processes with a special
Translation Management Library:
– Automatically create copies for each language
– Assign translation tasks to translators
– Compare versions
18. Let’s Take a Tour
Localizing and Automating
Builds
19. To Recap
• SharePoint is everywhere and it is free. Try it!
• Implementing SharePoint for content management is
virtually risk-free.
• SharePoint’s document management features are
useful even if you work alone.
• Translation Management is included.
• Doc-To-Help’s integration creates an end-to-end
authoring, management, and publishing solution.
20. Questions?
• You can ask me now.
• You can ask me later:
Brad Keller
412-682-1176
bradk@componentone.com
• http://www.doctohelp.com/SuperProducts/DocToHelp/SharePoint+Central/
