AccessRH: UNFPA's Reproductive Health Supplies Information and Procurement Service
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Presentation from a webinar on January 23, 2013 hosted by Christian Connections for International Health and UNFPA on AccessRH. AccessRH is a UNFPA-managed procurement and information service for reproductive health supplies. It provides NGOs and low and middle income governments access to high quality, affordable commodities and information on global RH supply procurement.
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AccessRH: UNFPA's Reproductive Health Supplies Information and Procurement Service
- 1. Introduction to UNFPA’s AccessRH Procurement and Information Service
- 2. Agenda About AccessRH Products and Quality Information Database Order Process Q&A
- 3. What is AccessRH? AccessRH is a UNFPA-managed procurement and information service for reproductive health supplies We offer NGOs and low and middle income governments access to high quality, affordable commodities and information on global RH supply procurement
- 4. 222 million women lack access to contraceptives Procurement challenges Unpredictable Lack of Long Product funding information lead times quality issues
- 5. AccessRH Mission Improve Enhance Improve access to RH delivery supply chain commodities performance information
- 6. Whom We Serve UNFPA Non- Ministries of Other UN Country Governmental Health Organizations Offices Organizations
- 7. AccessRH: Partners in Reproductive Health Supplies Safe and Better Easy Effective Planning Ordering Products
- 8. AccessRH Enables Better Planning Product Transparent Historical and information pricing current information shipment information
- 9. AccessRH Offers Safe and Effective Products Quality-assured Competitive Reduced lead products pre-negotiated time for prices in-stock products
- 10. AccessRH Makes Ordering Easier Simplified Follow Products from ordering and your order multiple financial process manufacturers in one order
- 11. www.myAccessRH.org Information Procurement Services Services RHInterchange How to order AccessRH Quality Product assurance Catalog policy Typical lead List of quality times by assured product suppliers Customized artwork guidelines
- 12. AccessRH Online Product Catalog 36 Contraceptives 20 Reproductive health kits 447 Medical equipment items 285 Pharmaceutical products
- 14. Quality-Assured Products Technical Quality control Prequalification evaluations and monitoring WHO, UNFPA, and ISO standards
- 15. Quality Assurance Policies and Processes Prequalification Technical evaluation Male condoms Medical Devices Female condoms Emergency RH Kits IUDs Fistula Repair Kit Hormonal Contraceptives* Capacity building Quality control laboratories National regulatory authorities Manufacturers www.myAccessRH.org/quality-policy * UNFPA and WHO also support the ERP (Expert Review Panel) process
- 16. Specification, Prequalification and Guidelines for Procurement
- 17. List of Prequalified Suppliers Male condoms: 25 Female condoms: 2 IUDs: 8 www.myAccessRH.org/manufacturer-contact-list
- 18. RHInterchange Up-to-date global information on contraceptive shipments
- 19. RHInterchange Online access to Harmonized and contraceptive up-to-date data orders and shipments More than US$ 1.9 billion Information for worth of goods more than since 2000 140 countries www.myAccessRH.org > Review Data
- 20. Order and Shipment Data Into Reports Order and shipment data Reports, graphs and maps Contraceptive Country Summary of Quantity method shipments summary Product Quantity Value Geographic Manufacturer summary summary USD value Shipment date Shipment Shipment Funding details history source Receipt date Recipient PO number
- 21. RHI Data Providers UNFPA USAID IPPF MSI Crown Agents/DFID PSI MoH Nepal IRH DKT Ethiopia AIMAS Cote d’Ivoire ICA Foundation
- 22. How can the RHInterchange help you? Shipment history When does the next shipment arrive? Geographic Which contraceptives were shipped where? summary Value What value of contraceptives was sent? summary Value Who is funding contraceptives? summary Quantity summary What quantity of contraceptives was sent? Summary of Summary of all of the above shipments
- 23. What value of contraceptives was sent? Value summary Uganda
- 24. Who is funding contraceptives? Value summary Uganda
- 26. Benefits of Using Long Term Agreements (LTAs) All products have gone through a competitive bidding process Speed purchase process Pooled volume leads to lower prices Stabilize supply costs Avoid duplication of procurement processes
- 27. Wait time for condoms from inventory is about 15 weeks less than from production 22 Production 20 18 16 14 12 wait time 10 8 reduction 6 4 2 - Inventory 2011 Q1 2011 Q3 2012 Q1 2012 Q3
- 28. How to Order from AccessRH 1 2 3 4 Complete & Receive Return Select from send Proforma signed AccessRH Request for Invoice & order confirmation Catalog Quotation confirmation form Form form 8 7 6 5 UNFPA Arrival at port Shipment Transfer processes and customs by air or sea funds client order clearance
- 29. The Order Process: Step 1 Select from AccessRH Catalog www.myAccessRH.org > Order > Catalog
- 30. The Order Process: Step 2 Complete and send Request for Quotation Form
- 31. The Order Process: Step 2 Complete and send Request for Quotation Form
- 32. Examples of Customized Artwork and Printing
- 33. The Order Process: Step 3 Receive Proforma Invoice and order confirmation
- 34. The Order Process: Step 4 Return signed confirmation form
- 35. The Order Process: Step 5 Transfer funds
- 36. Payment Types Payment Government NGO Advance Payments (Client pays before procurement commences) Exception Letter of Credit (New) (Client sends an Irrevocable Letter of Credit in advance and pays upon delivery or soon after) Exception Letter of Credit (PGH – New) (Client via Pledge Guarantee for Health sends an Irrevocable Letter of Credit in advance and pays upon delivery or soon after)
- 37. The Order Process: Step 6 UNFPA processes client order • AccessRH buyers proficient in several languages (working in regional teams) • UNFPA procurement is ISO 9001 certified
- 38. The Order Process: Step 7 Shipment by air or sea
- 39. The Order Process: Step 8 Arrival at port and customs clearance Shipment is covered by UN’s Cargo Insurance
- 40. Lead time for RH supplies Request and review quotation 1-4 weeks Order confirmation Stock 1-4 weeks Production 2-17 weeks Shipment 1-4 weeks Arrival at port of destination
- 41. Contact Information AccessRH Karina Donnelly donnelly@unfpa.org AFRICA Ingegerd Nordin nordin@unfpa.org ASIA Klaus Greifenstein Greifenstein@unfpa.org LATIN AMERICA Monica Lay Lay@unfpa.org
- 42. Questions?
- 43. Access to reproductive health supplies starts here www.MyAccessRH.org
- 44. Market Research Results: Using AccessRH Pricing Upfront payment Wide range of Local bidding products requirement Local product Quality regulations INCENTIVES& BARRIERS In-country UNFPA well logistics regarded Customs Transparency clearance Access to product info Language issues
- 45. Roles and Responsibilities CLIENT UNFPA/PSB 1. Select products, quantities 1. MOU not required (but can be (minimum/multiple), customized signed if client requires) artwork and packaging 2. Prepare Proforma Invoice (CIP 2. Prepare procurement plan price) in accordance with LTA 3. Verify registration of products in prices country 3. Prepare Purchase Order to 4. Fill out Request for Quotation suppliers form (RFQ) 4. Monitor Purchase Order and 5. Receive Proforma Invoice and communicate about updates to confirm order client 6. Transfer funds and inform PSB 5. Freight insurance 7. Clear customs and receive 6. Facilitate order complaints and goods insurance claims 8. Confirm the arrival of goods
- 46. Using Pledge Guarantee for Health as a Financing Solution 1 2 3 4 MoH uses Donor PGH Bank L/C to extend confirms guarantees supplies purchase funds for 50% Letter of order MoH Credit 8 7 6 5 Donor Supplies UNFPA uses MoH Site disburses delivered L/C to pay inspection pays bank funds to MoH order Sampling and testing
- 47. Procurement of contraceptives PSB/UNFPA 2011
- 48. Objective By the end of this workshop, you will understand what AccessRH is and know how to benefit from it
- 49. 82 External Clients in 62 Countries UNDP Other MoH UN NGO Q1/2011-Q3/2012
- 50. AccessRH has served clients in 18 countries in Africa
- 51. www.myAccessRH.org > Order > Catalog
- 52. Contraceptives in the AccessRH Catalog
Notas del editor
- We have a number of quality assurance processes in line with UNFPA policy for all the product categories. In 2011 in consultation with WHO, and various other international procurement agencies, UNFPA developed a QA policy for RH medicines. The criteria is we only procure hormonal contraceptives and uterotonics (oxytocin, misoprostol) from WHO prequalified sources or SRA approved sources or those that have undergone the WHO Expert Review Panel process and have been recommended for procurement. The criteria for other essential medicines stipulate a thorough review by a committee of experts focusing on all the safety, efficacy and quality parameters in the dossiers and the annexes of an interagency pharmaceutical product questionnaire which essentially requires clinical data as per drug technical files. UNFPA procures medical equipment, kits and surgical equipment. There are a set of technical requirements for manufacturers and the products which then go through a detailed technical evaluation for the specifications, performance parameters, quality certifications as well as other regulatory requirements. The evaluation also includes review/inspection and testing of samples. A critical component is the development of guidelines, SOPs to refine the processes and harmonize standards and procedures In an effort to harmonize and build better understanding among stakeholders and streamline processes, capacity building activities are ongoing with manufacturers, quality control laboratories, regulatory authorities and other partner agencies
- The RHI consolidatesharmonized data from multiple sources, and organizesit in the 6 different web reports seen on the right-hand side. The websiteoffers a detailed report in whichyoucansee the specifics of a givenshipment, a report thatlists all shipmentsgoing to a given country and severalsummary reports. There are alsographing and mapping options.Theshipmenthistory and shipmentdetails reportsrequire registration, whichcanbeeasilydone online.
- We continue to see improvement in 53mm Std Male Condom Wait Time Savings.This is due to refinement of Inventory Procedures which has reduced wait times to average of 2.5 weeks during 2012 (vs. Average of 3 weeks during 2011), plus increased lead times from Fresh Production (Average 2012: 17 weeks, Average 2011: 14 weeks).
- UNFPA cannotmakeanycommitment in advance of receipt of funds unlessthatcommitment has writtenendorsement from Chief PSB has a LOC
- La factura proforma es vinculante y tiene una validez de 30 dias.
- The data is based on clients that have been issued a pro forma invoice (i.e. not based on whether the goods already shipped or not)The information in this map is Q1/2011 to Q3/2012
- The data is based on clients that have been issued a pro forma invoice (i.e. not based on whether the goods already shipped or not)The information in this map is Q1/2011 to Q3/2012