Presentation skills

2. PRESENTATION
SKILLS

3. GROUP MEMBERS
EMAN BUTT
IQRA JAVED MALIK
AYESHA AFZAL
SADAF SHAFI

5. PREVIEW
PART 1-Introduction
PART 2-Preparing a presentation
PART 3-Preparing yourself
PART 4-Delivering a presentation
PART 5-Handling An Audience

6. PART 1-INTRODUCTION
WHAT IS A PRESENTATION?
AIM AND IMPORTANCE IF
PRESENTATION?
WHAT CAN A PRESENTATION DO
FOR YOU?
EFFECTIVE PRESENTATION
SKILLS?

7. WHAT IS A PRESENTATION?
DEFINATION
“IT is the process of
presenting the content of a topic to an
audience consisting of one or more persons”
It utilizes some visual aid.

8. AIM OF PRESENTSTION
To transfer information
To communicate views
To influence another mind
Emphasis is not on transmission but on
reception and understanding by audience so
that
YOUR MESSAGE IS UNDERSTOOD
REMEMBER AND ACTED UPON!

9. WHAT CAN
PRESENTA
TION DO
FOR YOU
ITS PUTS
ON
DISPLAY
•ALLOWS YOU TO
INITIATE DISCUSSIONS
•ASK QUESTIONS
•RAISE ISSUES
•INVITE VIEWS
IT GIVES YOU A
CHANCE TO SPEAK
YOUR MIND

10. EFFECTIVE PRESENTATION
SKILLS
Precise use of language
Knowledge of subject matter
Logical & organized thought process
Clarity of speech
Attractive & effective audio-visual aids
Empathy towards the audience
AUDIO-
VISUAL
AIDS

11. PART 2-PREPARING A
PRESENTATION
PLANNING A PRESENTATION
THIRTEEN STEPS TO ORGANISED
PRESENTATIONS
TYPES OF PRESENTATIONS

12. PLANNING A PRESENTATION
Facts
Tone
Pace
Timings
Style
Statement of purpose simple , concise and unambiguous
Focus is the key
IMPERATIVES OF PLANNING
FORMULATE YOUR OBJECTIVE
IDENTIFY YOUR AUDIENCE

13. THE STRUCTURE
THE OVERVIEW
THE LEAD
THE THESIS STATEMENT
THE INTERNAL
STRUCTURE
THE END STRUCTURE

14. THIRTEEN STEPS TO ORGANISED
PRESENTATIONS
 STEP 1 THINK ABOUT THE AUDIENCE
 STEP 2 DETERMINE THE PURPOSE
 STEP3 LIST THE DETAILS
 STEP4 GROUP THE DETAILS
 STEP5 ORDER THE DETAILS
 STEP6 NAME THE TOPICS
 STEP 7 SEQUENCE THE TOPICS
 STEP 8 WRITE THESIS STATEMENT
 STEP9 WRITE THE LEAD & END STRUCTURE
 STEP10 PLAN THE PARAGRAPHS,TOPIC SENTENCES
( transitions
 & reminders)
 STEP11 WRITE THE PIECE
 STEP12 PLAN THE VISUALS
 STEP13 PRATICE,TAPE,EDIT

15. The Beginning
The five main elements are
Get their attention
Establish A theme
Present A structure
Enunciate administrative details

16. THE ENDING
Summary of the main points
Conclusions and recommendation
Finish with a flourish

17. VISUAL AIDS
Reinforcement of the verbal
message:
Video presentation
OHP
Slide show
Role play

18. PART III : PREPARING
YOURSELF
Believing in your self
Analyzing appearance
Enhancing body image
Improving your voice
Eliminating tension

19. STEP 1 – BELIEVING IN
YOUR SELF
Identify your strengths
Think positive
Visualize success
PRACTICAL TIPS
BEHAVE NATURALLY
THINK OF THE AUDIENCE YOUR
natural ally.
Think of large audience as if it were
small

20. STEP 2-ANALYZING
APPEARANCE
Study yourself in the mirror.
MAKE AN IMPRESSION
DRESS APPROPRIATELY
PRACTICAL TIPS
Do not wear anything that distract the audience
Make sure clothes are well fitting and laundered
It is important to look well groomed.
Keep your hands out of the pockets.

21. STEP 3-ENHANCING
BODY
IMAGE
ANALYZE YOUR STANCE.
IMPROVE YOUR STANCE.

22. STEP 4- IMPROVING YOUR VOICE
PRACTICAL TIPS
Suck a mint or honey flavored sweet just before your
begin to speak
Consider doing yoga exercises to improve the depth of
your breathing
Practice changing information of a few sentences
BREATHING CORRECTLY
CONTROLLING YOUR VOICE
USING THE RIGHT PITCH

23. STEP 5- ELIMINATING
TENSION
NEED TO REDUCE TENTION
EXERCISES
PRACTICAL TIPS
Simple Exercises to reduce tension;
Hand squeeze
Neck push
Body & spine stretch

24. PART 4- DELIVERING A
PRESENTATION
CONTROLLING NERVES
SPEAKING CONFIDENTLY
CLOSING EFFECTIVELY

25. CONTROLLING NERVES
Identifying Nerves.
Eliminating Tension.
Reassuring Yourself.
Defusing Nerves.
Being Prepared.

26. CONTROLLING NERVES
PRACTICAL TIPS
LIST THE FACTORS THAT make you nervous
Smile when it feels natural
Get a good night’s sleep
Follow the same routine
Use nervous energy to enhance your speech
Take a deep breath , relax , smile
And start speaking slowly

27. SPEAKING CONFIDENTLY
Begin confidently
Pace the presentation.
Use correct body language
Use correct eye contact
Adapt your gestures to the size of the
audience
Develop your own style
Limit your speech time

28. SPEAKING CONFIDENTLY
PRACTICAL TIPS
Scan notes in small sections
Pause briefly each time you make an important
point.
Make initial eye contact with friendly person
Make eye contact at every available opportunity.
Repeat key number
Do not be afraid to use gestures & long pauses.

29. Closing Effectively
SIGN POST THE END.
LEAVE AN IMPRESSION THAT
LINGERS.
SPEAK AUTHORITATIVELY.
FINISH STRONGLY.
PRACTICAL TIPS
Do not Leave Visual Aids On Too Long
Do Not Rush As If You Are In Hurry
Close With A Strong Summary
Use Alliteration To Make An Impact
Pause Between Summary And Question/Ans Session

30. Part 5 handling an
audience
Judging the mood
Dealing with Question
Coping with hostility

31. Judging the mood
Assess the mood
Involve the audience
Look for signals
Spot negativity
Look out for signs of interest
Reading gestures

32. Judging the mood
PRACTICAL TIPS
Listen the previous speaker if possible.
Let the audience know that you are aware of
there feelings.
Involve members by asking them questions.
Watch out for hand trying to stifle a yawn.
Be ware of tapping feet-sign of impatience.

33. DEALING WITH QUESTION
• Prepare well.
• Appear confident.
• Stay in control.
• Handling questioners.
• Analyzing questions.
• Gaining time.
• Dealing with hidden agenda.
• Being honest with the audience.

34. DEALING WITH QUESTION
• PRACTICAL TIPS
 Remain calm whatever the tone of the
questioner.
 Encourage shy & nervous questioner.
 Divert hostile questions back to the questioner
or the audience.
 Address answer to the whole audience.
 Win over the audience with your knowledge.
 Prepare one or two lengthy answers in advance.

35. TYPES OF QUESTION TO
EXPECT FROM AN AUDIENCE
THE SUMMARY QUESTION: "What you
seem to be saying is... am I right?"
This is an effort to recap on proceedings.
THE STRAIGHT QUESTION:"Can you tell
me about the services you offer in Brazil?"
This is a direct appeal for information.
THE ME AND MINE QUESTIONS: "When
my mother tried , she found the opposite
How do you explain that?"
Personal experience is used to make a
point.

36. TYPES OF QUESTIONS
THE CARTESIAN QUESTION: "How can
you say X, yet insist on Y?"
Here logic is being used to defeat the
speaker.
THE RAW NERVE QUESTION:"When
are going to get back to 1995 levels?"
This is an ill-natured dig.
THE WELL-CONNECTED
QUESTION:"Have you talked to my good
friend BILL CLINTON about this
problem?"
Name dropping is used to emphasize

37. RESPOND TO
UNANSWERABLE QUESTIONS
• There are a number of standard replies
you can use in response to difficult
questions.
• If you do not know an answer, try to offer a
satisfactory reply to show you have not
ignored the question.
• if a questioner persists, throw the question
open to the audience.

38. "I DON'T KNOW THE ANSWER,
BUT I CAN FIND OUT FOR YOU.
IF YOU LEAVE ME YOUR ADDRESS,
I WILL GET BACK TO YOU."

39. "I'M NOT SURE
I KNOW THE ANSWER TO THAT ONE.
PERHAPS WE COULD DISCUSS
IT AFTER THE CLASS."

40. " I NEED TO THINK ABOUT THAT ONE.
COULD WE COME BACK TO IT LATER?
NEXT QUESTION, PLEASE."

41. "THERE REALLY IS NO RIGHT
OR WRONG ANSWER TO THAT
HOWEVER, MY PERSONAL BELIEF IS ..."

42. COPYING WITH HOSTILITY
• RECOGNIZING DISRUPTERS.
• DEALING WITH HECKLERS.
• DEALING WITH CONFLICT WITH THE
AUDIENCE.
• FACING AN UNRESPONSIVE GROUP.
• DEALING WITH HOSTILITY.
• LEARNING FROM YOUR EXPERIENCE.

43. COPYING WITH HOSTILITY
PRACTICAL TIPS
 Remember the hostility is at your opinion not you.
 Avoid prolonged eye contact.
 Back your facts with evidence.
 Don't lose your temper but assert your authority.
 Try to find some common ground with the audience.
 Give questioner ithers sources of information
 Wait for a question even if none are forthcoming.
 Be honest with your audience.
 Stay relaxed but alert and enjoy your presentation.

44. DEALING WITH MEDIA
If you have to speak at a public meeting of
represent your organization at a press
confrence,it is important to:-
•Handle the media confidently.
•Always answer queries calmly, politely & intelligently.
•Be careful, not to let journalists put words into your mouth.

45. I HAVE ALREADY STATED MY POINT OF VIEW
DURING MY PRESENTATION.
I DON'T THINK I HAVE ANYTHING
MORE TO ADD THIS JUNCTURE.
YOU HAVE CERTAINLY MADE
A VALID POINT. BUT I REFER TO
THINK THAT

46. NO, THAT IS NOT WHAT I'M SAYING AT ALL.
I WANT TO RETTERATE
THAT WHAT I'M ACTUALLY
SAYING......
WHERE AS I APPRECIATE WHAT
YOU ARE SAYING I FEEL THAT
I MUST EMPHASIZE THAT......