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U.S. Department of Health and Human Services

Health Resources and Services Administration




            HRSA Health Information Technology
                  and Quality Webinar


      “Tips for Generating and Utilizing Quality Data
                 Reports Using Health IT”

                                                   Date: 7/22/2011
                                               US Department of Health and Human Services
                                               Health Resources and Services Administration
Office of Health Information Technology and
                    Quality
   Additional HRSA Health IT and Quality Toolboxes and
     Resources including past webinars can be found at:

                   http://www.hrsa.gov/healthit
                   http://www.hrsa.gov/quality



Additional questions can sent to the following e-mail address:

                          HealthIT@hrsa.gov


           •   US Department of Health and Human Services
           •   Health Resources and Services Administration
Upcoming HRSA Health IT and Quality
             Announcements
•   New Items to the HRSA Health IT Site:
     • CMS Frequently Asked Questions Document on Meaningful Use for CAHs

     •   HRSA Health IT Adoption Toolbox for HIV/AIDS Providers

•   Next HRSA HIT and Quality webinar, "Privacy and Security – What Questions Should
    You Ask Your Vendor“ Friday August 19th 2pm EST

•   Last month’s webinar “Tips for the Safety Net Community on Using Health IT within a
    Patient Centered Medical Home” Now available online

•   HRSA “Call for Papers: Evidence for Informing the Next Generation of Quality
    Improvement Initiatives: Models, Methods, Measures and Outcomes” for Journal
    of Health Care for the Poor and Underserved.

    Due September 1st. Questions? Please contact OHITQPapers@hrsa.gov
Introduction
Presenters:

• Margaret Flinter-Community Health Center Inc.

• Dr. Kwame Kitson-Institute for Family Health

• Bob Demarco-Springfield Medical Care
  Systems Inc.
Using Data to Drive Quality




Daren Anderson, MD - VP/Chief Quality Officer
Nwando Olayiwola, MD, MPH - Chief Medical Officer
Margaret Flinter, APRN, PhD - Senior VP/Clinical Director
Community Health Center, Inc.
July 22, 2011



                                                            1
Community Health Center, Inc.
Our Vision: Since 1972, Community Health Center, Inc. has been building a
world-class primary health care system committed to caring for underserved and
uninsured populations and focused on improving health outcomes, as well as
building healthy communities.


       CHC Inc. Profile:
         • Founding Year - 1972
      • No. of health centers – 12
    • No. of Service Locations - 173
          • SBHC locations – 23
        • Organization Size - 450



Innovations
•   Integrated primary care disciplines
•   eConsults with specialists                Three Foundational Pillars
•   Fully integrated EHR
•   Patient portal and HIE                          Clinical Excellence
•   Automated clinical dashboards               Research & Development
•   Nation’s first Nurse Practitioner          Training the Next Generation
    residency training program
CHC Inc. Patient Profile
 • Patients who consider CHC their health care home: 130,000
 • Health care visits: 350,000 per year
                 CHC Patient Demographics
       90.80%
100%
75%
                      64.8%                 65%   Patient Care Model
                              42%
50%
                22%                               • PCMH (NCQA Level 3)
25%                                  6%
 0%                                               • Advanced access scheduling
                                                  • Clinical dashboard & drive improvement
                                                  • Expanded hours
  Care Delivery
                                                  • Clinical integration of all services
  Medical Care & Ancillary Services               • Formal research program
  Dental Care
                                                  • Electronic health records
  Mental Health Care
                                                  • Residency training for nurse practitioners
  Prenatal
                                                  • W.Y.A. (Wherever You Are) Health Care for the
  Top Chronic Diseases                             homeless
  Cardiovascular Disease                          • Mobile dentistry services to 150 schools
  Diabetes                                        • Outreach and eligibility screening/enrollment
  Asthma
Performance Feedback –
                 Competing Interests
           Organizations               Providers
           Productivity & Efficiency   Quality and Performance
           Population Health           Individual patient outcomes
           Systems improvement         Professional Growth




10/05/10                                                             4
Middle Ground?
           • Providers are inherently interested in and concerned
             about the quality of care they deliver
           • Self-reflection is a powerful driver
           • Framing of QI feedback – non-competing interests
           • Utilize multiple vehicles to communicate performance




10/05/10                                                            5
Provider-Centered QI Cycle
                                              • Encourage provider
                                                participation in measure
                     Defining
                                                selection and definition
                                              • Provide frequent,
                                                individual and systems
       Enhancing                 Monitoring     reporting
                                              • Provide actionable data
                                                to front line teams
                                              • Link performance and
                     Reporting
                                                quality



10/05/10                                                             6
Multilevel Performance
                     Assessment

           Performance Appraisals           Peer Reviews



                              Data Driven
                               Provider
                               Feedback


              Dashboard and
                                      Professional Education
                Sharepoint



10/05/10                                                       7
Using Data to drive QI
           •   Key Points for discussion:
               –   Make data easily accessible to teams
               –   Use a structured QI approach
               –   QI projects need a strong focus on
                   measurement
               –   Collect data to evaluate each PDSA
               –   Provide actionable data to front line teams
               –   Use data to drive performance and sustain
                   gains




10/05/10                                                         8
Key Points
           •   Key Points for discussion:
               –   Make data easily accessible to teams
               –   Use a structured QI approach
               –   QI projects need a strong focus on
                   measurement
               –   Collect data to evaluate each PDSA
               –   Provide actionable data to front line teams
               –   Use data to drive performance and sustain
                   gains




10/05/10                                                         9
CHC Quality Improvement
                on SharePoint




10/05/10                             10
10/05/10   11
10/05/10   12
10/05/10   13
10/05/10   14
Key Points
           •   Key Points for discussion:
               –   Make data easily accessible to teams
               –   Use a structured QI approach
               –   QI projects need a strong focus on
                   measurement
               –   Collect data to evaluate each PDSA
               –   Provide actionable data to front line teams
               –   Use data to drive performance and sustain
                   gains




10/05/10                                                         15
Based on “Clinical Microsystems”, Nelson et al




10/05/10                                             16
Key Points
           •   Key Points for discussion:
               –   Make data easily accessible to teams
               –   Use a structured QI approach
               –   QI projects need a strong focus on
                   measurement
               –   Collect data to evaluate each PDSA
               –   Provide actionable data to front line teams
               –   Use data to drive performance and sustain
                   gains




10/05/10                                                         17
Embed Measurement
                      into each PDSA
           • How will we know that a change is an improvement?

           • Use Survey Monkey, EHR data, chart reviews, hand
             counts, to measure PDSA outcomes

           • Data collection does not need to be complicated.
             Simplicity is key




10/05/10                                                         18
Based on “Clinical Microsystems”, Nelson et al
8/19/10                                                    19
10/05/10   20
•   Key Points for discussion:
               –   Make data easily accessible to teams
               –   Use a structured QI approach
               –   QI projects need a strong focus on
                   measurement
               –   Collect data to evaluate each PDSA
               –   Provide actionable data to front line teams
               –   Use data to drive performance and sustain
                   gains




10/05/10                                                         21
Example:
           Planned Care Huddles

• Purpose:
   –   ensure all patients are offered routine prevention/screening
   –   improve efficiency
   –   share routine tasks amongst the team
   –   promote team cohesion
   –   improve the health of our patients and our community
Basic Process

• Pre-huddle
    – MA reviews CDSS for scheduled visits next day
    – MA notes things that are due on a paper copy of the schedule
    – RN reviews patient schedule for vaccine needs/SM needs/other
      disease management needs
•   Huddle
    – booked into schedule each day
    – MA convenes huddle 5 minutes before start of patient schedule
    – Brief review by team of what is due, discussion of plan for
      complex cases.
Missed Opportunities: Agency-wide
             595                  595
600



500

                                                    424

400                                                             A1C testing in patients with diabetes
                                                                (6months)
                                  303                           Breast cancer screening
             290
300
                                                                Colorectal cancer screening by colonoscopy
                                                    219

200                                                             Depression Screening
             148                  146
                                                    115

100
              39                  32                24

 0
      Week of April 25th    Week of May 2nd   Week of May 9th
Missed Opportunities: Site that started huddling
40

     36
35

                                                                            Sum of A1C
30                                                                          testing in patients
                                                                            with diabetes (6
                                                                            months)
25                                                                          Sum of Breast
                                  24
                                                                            cancer screening
                       22
          21
20
                                                    17         17           Sum of Colorectal
15                                                                          cancer screening
                                                                            by colonoscopy

10        10                                                                Sum of
                                  9                                         Depression
                                                                        7   Screening
                                                                    6
 5
                                  4                            4
                                                               3        3
          2
 0                                                                      0
      4/25                  5/2                          5/9        5/16
                                       Middletown
Missed Opportunities: Site that didn’t start huddling
200

180                        179

160                                                             Sum of A1C testing
                                                                in patients with
140                                              142            diabetes (6
         138                                              136   months)
                                                                Sum of Breast
120
                                                                cancer screening

100
                                                                Sum of Colorectal
80                         80                                   cancer screening
                                                                by colonoscopy
         65                                      65       65
60
                                                                Sum of Depression
40                                                              Screening
         35                32                             32
20                                               24
                           11                             11
         6                                       4
 0
      4/25           5/2                   5/9         5/16
                                 Meriden
10/05/10   28
10/05/10   29
•   Key Points for discussion:
               –   Make data easily accessible to teams
               –   Use a structured QI approach
               –   QI projects need a strong focus on
                   measurement
               –   Collect data to evaluate each PDSA
               –   Provide actionable data to front line teams
               –   Use data to drive performance and sustain
                   gains




10/05/10                                                         30
Improving HTN Care Using Technology

          Developing an HTN Dashboard
             – Combine registry reporting from EHR with
               real-time pt data from the practice
               management system
             – Present timely, actionable data to each care
               team
             – Not just a performance “report card”




8/19/10                                                       31
Hypertension Performance Indicators




                                      32
Locate your panel on Share point
Click to sort by Average BP or Next Appt
Summary of Key Points

           • Performance feedback critical for provider professional
             growth and clinical objectives
           • Framing of QI feedback for providers must reflect
             balance between quality and efficiency, not competition
           • SharePoint is an effective tool for providing easily
             accessible data to front line teams
           • Use multiple sources of data to evaluate QI projects
           • Present actionable data
           • Data drives performance


10/05/10                                                          36
Comments or Questions?
   Please Contact:


          Daren Anderson
      VP/ Chief Quality Officer
         Daren@chc1.com
      860.347.6971 ext.3740
   _________________________
          Margaret Flinter
   Senior VP and Clinical Director
       Margaret@chc1.com
      860.347.6971 ext. 3622
   _________________________
         Nwando Olayiwola
       Chief Medical Officer
        Nwando@chc1.com
      860-347-6971 ext. 3728




                                     37
Medical Home
 Coordinated Care Management
      Start date: 05 05 11

Springfield Medical Care Systems
      Springfield, Vermont
Springfield Medical Care System
        Brief Chronological Organizational History

Springfield Hospital was formed in 1914
     • Moved to our current location in1923; expansions 1955,1964
     • Critical Access Hospital designation received in 2005
 – 9 primary care practices, 1 OB/GYN practice, 5 specialty practices
 – FQHC approval received in 2009
     • Unique model, perhaps the only one in the United States where a
       community health center and critical access hospital work
       together under one umbrella governing Board of Directors.
Our Service Area

• We serve 12 communities in Vermont and New Hampshire

• Service area population is approximately 35,000
Long standing relationship
           Primary Care – Springfield Hospital

Long history of close working relationship between
primary care practices and hospital presenting unique
opportunities to assess our environment, identify
realizable goals, collaborate and implement change
towards establishing a Medical Home for the community
we serve.
An opportunity recognized
Establish a care coordination system between our
Community Health Center and Hospital.


Initial Focus: Emergency Department Utilization
Emergency Department

                                                Emergency Department Volume
18,000                                                                                                                                                   1 7 ,3 3 5
                                                                                                                  1 6 ,8 2 6                1 6 ,8 7 6                1 7 ,0 2 5
                                                                                                                               1 6 ,1 3 5
16,000                                                                                               1 5 ,6 2 4

                                                                                        1 4 ,3 9 8
14,000
                                                              1 3 ,0 1 6
                                   1 2 ,7 4 2    1 2 ,5 6 8                1 2 ,6 4 1
                      1 2 ,1 9 9
12,000
         1 0 ,6 4 3

10,000


 8,000


 6,000


 4,000


 2,000


    0
         FY 1998      FY 1999      FY 2000       FY 2001      FY 2002      FY 2003      FY 2004      FY 2005      FY 2006      FY 2007      FY 2008      FY 2009      FY 2010
Key Daily Indicator Report                 05 01 11 - 06 11 11        05 01 11 - 07 09 11                                                       Definitions
                 Summary                          Average / Total            Average / Total                         Definitions define "Indicator" and identifies number as average or total
                                                                              Community Health Center - Monday through Friday
                  Indicator                        No./%                         No./%                                                          Indicator Definition
                               New patients          143                          218            Total new patients added daily                                      Indicator of system growth
                             CHC Utilization         88%                          90%            Average percentage of clinician's blocked hours filled              Indicator of clinical activity and capacity
                         Walk ins/same day          1833                          3133           Total number of walk in patients accepted                           Indicator of clinical activity and capacity
                                   No shows          444                          781            Total number of patients did not show for appointment               Indicator of clinical activity
                                                                                             Springfield Hospital
                  Indicator                        No./%                         No./%                                                          Indicator Definition
                                Emergency Department, Inpatient Activity - Sunday through Saturday; OR Utilization - Monday through Thursday; Endo - Monday through Friday
               Emergency Department visits            46                           47            Average number of ED patients daily                                 Indicator of ED activity level
                                 Admissions          193                          338            Total number of inpatient admissions daily                          Indicator of clinical activity level
                                 Discharges          208                          354            Total number of inpatient discharges daily                          Indicator of clinical activity level
         * (Actual) OR Utilization (Room 1)        85.6%                         72.6%           Percentage of OR capacity utilized                                  Indicator of clinical activity level
         * (Actual) OR Utilization (Room 2)        78.3%                         60.6%           Percentage of OR capacity utilized                                  Indicator of clinical activity level
            * (Actual) Endoscopy Utilization       66.6%                         65.7%           Percentage of Endoscopy capacity utilized                           Indicator of clinical activity level
                                   Transfers          27                           40            Total number of ED transfers for no capacity                        Indicator of restricted capacity
                   Midnight Hospital census          18.5                         19.0           Average number of inpatients at midnight, end of prior day          Indicator of final daily census
                       Observation patients           1.0                          0.9           Average number of observation patients at midnight                  Indicator of clinical activity level
                                                           9a.m. Activity Report - Daily planning meeting "snapshot" - Monday through Friday
              Core Measures (met/not met)         Met 100%                     Met 100%          Clinical hospital quality measures (met or unmet)                   Quality of care indicator
                     9 a.m. Hospital census          18.7                         19.3           Average number of inpatient and observations patients               Indicator of daily census
            9 a.m. Windham Center census              9.1                          9.0           Average number of patients                                          Indicator of daily census
                                       Labor          0.4                          0.3           Average number of labor patients (not in census)                    Indicator of clinical activity level
                    One to one patient care           0.4                          0.5           Average number of patients with special needs                       Indicator of clinical activity level
             Same Day Surgery admissions              0.9                          0.8           Average confirmed ED and Same day surgery admits                    Indicator of ED activity level
                  Confirmed ED admissions             0.3                          0.4           Average number of available total staffed beds                      Prime capacity indicator
                     Total inpatient capacity        21.7                         20.4           Average number of available total staffed beds                      Prime capacity indicator

* Note: (Actual) OR/Endo Utilization collection data start date June 6
Emergency Department
                   General categories of visits

• Emergent care
• Acute care chronic disease management:
     – heart failure, diabetes, asthma, pain management, pneumonia, mental
       health
•   Unable to get an appointment with PCP
•   Practice closed to new patients
•   Patient has no designated PCP
•   Patients with financial needs,10% of ED patients are insured
•   Frequent Flier
•   Drug Seekers
•   Transient
An Opportunity for a Medical Home
             Capture and redirect from ED to CHC

•   Emergent
•   Acute care chronic disease management:
     – heart failure, diabetes, asthma, pain management, pneumonia, mental health
•   Unable to get a timely appointment with primary care physician
•   Practice closed to new patients
•   Patient has no designated PCP
•   Patients with financial needs,10% of ED patients are insured
•   Frequent flier
•   Drug seekers
•   Transients
Capture audience
• We have assessed that 2000 to 3500 Emergency
  Department ED patients annually through a coordinated
  systems based effort might be redirected to our
  Community Health Center and provided a Medical Home

   – This respresents12 to 20% of our current ED volume
Impact of ED volume reduction
                       Assumptions
Emergency Department           Community Health Center
– Improved access to             – Increased utilization
  Emergency Services for         – Increased Medical Home
  those that need it               population base
– Shorter ED wait times          – Increased opportunities for
– Increase in clinical value       preventive care
  time                           – Appropriate management
– Reduction of potential           of chronic disease
  medical errors                 – Less costly delivery of care
– Lower staff burn out
Medical Home
               Coordinated Care Management

Hospital Care Managers               CHC Care Managers

Building a system to coordinate communications and
follow up between our established hospital Case
Management system and our newly formed CHC Care
Management Team
Indicators for CHC care coordination & CHC referral

• ED patients without identified CHC primary care provider
• ED patients requiring post ED procedure follow up care
• ED “frequent fliers”
• Patients with a chronic diseases: CHF, Diabetes,
  Obesity, Pediatric Asthma
• Patients seen in the ED within 3 days of a CHC visit
• Patients requiring financial assistance, 10% of ED patients are uninsured.
Key measurable improvement indicators
 • Volume of new CHC patients
 • Volume of walk in/same day CHC patients
 • CHC Utilization
 • Volume of ED visits, i.e. volume reduction
    – Volume of ED patients assigned a PCP
    – Volume of frequent fliers
    – Volume of chronic disease referrals
    – Volume of patients provided financial assistance
 • In addition this team will be coordinating inpatient hospital
   discharges and hospital readmissions
Initial Goals
• Increase CHC Utilization by 7%
   – Improve access
   – Increase walk-in/same day
   – Increase Community education
• Decrease ED volume by 15%
   –   Assign PCP
   –   Chronic Disease referral, increase management
   –   Financial Assistance
   –   Decrease frequent fliers
Very early progress indicators
            At this point, a bit of the Hawthorne effect, perhaps

• CHC Walk in Same Day Access - 17% increase over 2010
• ED patients assigned a CHC PCP – 14 patients per week are being
  identified as needing a PCP
• ED Volume is demonstrating downward trend towards 2007-8 levels
   – Economy, other factors vs early care coordination efforts
Summary
• Our overall goal is provide excellent preventative primary care
• Data will guide us to determine the sources of patients who will
  benefit and measure progress
• A Care Management system that joins our CHC and hospital has
  been implemented and is in the beginning stages of evolution
• Early data results points towards potential wins
• Next steps will move to include our local community care centers as
  part of our care management network
THE IMPACT OF HEALTH
                              INFORMATION TECHNOLOGY
                               ON QUALITY IMPROVEMENT
                              THE INSTITUTE FOR FAMILY
                                       HEALTH

Kwame A. Kitson, MD
VP of Quality Improvement
Institute for Family Health
19 West 21st street
New York, NY 10003
kkitson@ institute2000.org
212-633-0815
www. institute2000.org                            HRSA Webinar
                                                  July 22, 2011
LEARNING OBJECTIVES


   NOW THAT YOUR ORGANIZATION HAS ACCESS TO DATA,
    HOW DO YOU TRANSLATE THAT INTO MEANINGFUL USE ?


   HOW CAN THE USE OF DATA AND REPORTING IMPACT
    PATIENT SAFETY ?


   HOW CAN THE USE OF DATA AND REPORTING IMPROVE
    QUALITY MEASURES PERFORMANCE ?
MEANINGFUL USE OF HIT DATA

 “MORE DATA = MORE PROBLEMS”
MEANINGFUL USE OF HIT DATA

 A mountainful of data yet a finite amount of
  resources to handle it.
MEANINGFUL USE OF HIT DATA

 “Beware lest you lose the substance by
    grasping at the shadow .”               Aesop




   Solution- Target measures and target resources in the most efficient
    ways possible.
MEANINGFUL USE OF HIT DATA

 Electronic Patient Outreach Team Created
PATIENT SAFETY
 DRUG RECALLS
THE IFH RESPONSE
  TO THE VIOXX RECALL
      FDA SENDS AN ALERT BY EMAIL




   INTERNAL VIOXX REPORT GENERATED




 664 PATIENTS IDENTIFIED VIA REPORTING
WITHIN 35 MINUTES OF RECEIVING FDA EMAIL




   ALL BUT SIX PATIENTS CONTACTED
 BY TELEPHONE OR MAIL WITHIN 10 DAYS
PATIENT SAFETY
                     DRUG INTERACTIONS
                   AND CONTRAINDICATIONS

 INTERNAL EHR VENDOR LINKED DRUG- DRUG INTERACTION
    WARNINGS

   CUSTOM REPORTING

ASTHMA PATIENTS ON BETA BLOCKERS
PREGNANT PATIENTS ON CLASS D OR X MEDICATIONS
BEERS CLASSIFIED MEDICATIONS IN THE ELDERLY
PATIENT SAFETY
          IDENTIFYING AND PREVENTING
     INAPPROPRIATE MEDICATION PRESCRIBING

   CUSTOM REPORTING

NARCOTIC ANALGESICS

METFORMIN IN PATIENTS WITH RENAL DISEASE
PATIENT SAFETY
IDENTIFYING AND PREVENTING INAPPROPRIATE
                  CODING

   CUSTOM REPORTING

PROBLEM LIST AUDIT REPORTS IDENTIFIED MISCODING OF
  PATIENTS (HIV, DIABETES).

THIS LED TO ENHANCEMENTS IN DECISION SUPPORT WHICH
  PREVENTED FURTHER REOCCURENCES.
PERFORMANCE IMPROVEMENT IN QUALITY
              MEASURES

                       MACROSOLUTIONS
                       (i.e. DECISION SUPPORT,
                         GLOBAL WORKFLOW
                            CHANGES)


   ACCESS TO DATA
     ALLOWS FOR
   GREATER ABILITY
TO PINPOINT PROBLEMS


                       MICROSOLUTIONS
                         (i.e. INDIVIDUAL
                       PROVIDER ATTENTION)
PERFORMANCE IMPROVEMENT IN
                QUALITY MEASURES
CQI INTERVENTIONS ARE APPLIED WITH
 CONTINUED REASSESSMENT

   DECISION SUPPORT ALERTS ACCOMPANIED BY
    WORKFLOW CHANGES.

   IFH – AGGRESSIVE IMPLEMENTATION OF BEST PRACTICE
    ALERTS 9 MONTHS AFTER GO-LIVE
IFH BEST PRACTICE ALERTS

PRIMARILY BASED ON HEDIS CRITERIA

     • PneumoVax
     • Seasonal FluVax
     • Breast Cancer Screening
     • Cervical Cancer Screening
     • Lead Screening
     • HGBA1C Testing & Control
IFH BEST PRACTICE ALERTS


• Ophthalmology consults for diabetics.

• Peak Flow measurements for all asthmatics

• Nephrology consults for patients with greater
  than 1.8 serum creatinine.
• LDL Screening

• Annual RPR Screening in HIV
Number of Vaccinations Given
                             Ja
                                n




                                                    10
                                                             20
                                                                        30
                                                                                    40
                                                                                             50
                                                                                                                                   60




                                        0
                             M -02
                               ar
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                               ay
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                               ar
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                               ay
                                  -
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                                p
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                             Ja -0 4
                                n




Electronic Reminders Begin
                             M -05
                               ar
                             M -05
                               ay
                                  -
                              Ju 05
                             Se 5l-0
                                p
                             N -05
                              ov
                             Ja -0 5
                                n
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                               ar
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                               ay
                                  -
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                              ov
                             Ja -0 6
                                n
                             M -07
                               ar
                             M -07
                               ay
                                  -
                                                                                                        Monthly Pneumonia Vaccinations Among 65+




                              Ju 07
                                                                                                                                                                                        PNEUMOVAX




                             Se l-07
                                p
                             N -07
                              ov
                                                                                                                                                       Increase Preventive Services




                             Ja -0 7
                                n
                             M -08
                               ar
                             M -08
                               ay
                                                                                                                                                   Electronic Health Record Reminders




                                  -
                              Ju 08
                             Se l-08
                                p
                             N -08
                              ov
                             Ja -0 8
                                n
                             M -09
                               ar
                                  -0
                                    9
                                               5%

                                        -5%
                                                     15%
                                                           25%
                                                                  35%
                                                                        45%
                                                                              55%
                                                                                     65%
                                                                                           75%
                                                                                                  85%
                                                                                                                                   95%




                                              Percent Vaccinated (Since Jan 2002)
COLORECTAL CANCER SCREENING

            Colorectal Screening IFH Sites 2005 to 2008

100%
                           BPA FOR COLORECTAL
                           SCREENING INITIATED
90%
                           JAN 2008


80%


70%

                                                          EAST 13TH ST. FAMILY HLTH CTR
60%
                                                          MT. HOPE FAMILY HEALTH CENTER
                                                          PARKCHESTER FAMILY HLTH CTR
50%                                                       PHILLIPS FAMILY PRACTICE
                                                          SIDNEY HILLMAN FAMILY HLTH CTR
40%                                                       URBAN HORIZONS FAMILY HLTH CTR
                                                          WALTON FAMILY HEALTH CTR

30%


20%
                                                          All sites listed
10%                                                       were fully on
 0%                                                       the EHR as of
                                                          Jan 2003
          05


          05


          05


          06


          06


          06


          06


          06


          06


          07


          07


          07


          07


          07


          07


          08


          08


          08
        20


        20


        20


        20


        20


        20


        20


        20


        20


        20


        20


        20


        20


        20


        20


        20


        20


        20
     1/


     1/


     1/


     8/


     0/


     0/


     1/


     1/


     1/


     8/


     0/


     0/


     1/


     1/


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     9/


     0/


     0/
   /3


   /3


   /3


   /2


   /3


   /3


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   /3


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   /3


   /3


   /2


   /3


   /3
08


10


12


02


04


06


08


10


12


02


04


06


08


10


12


02


04


06
05
  /3
     1/2




               0%
                    10%
                          20%
                                30%
                                      40%
                                                          50%
                                                                60%
                                                                      70%
                                                                            80%
                                                                                     90%
        00                                                                                                        100%
07         5
  /3
     1/
       20
09        05
  /3
     0/
       20
11        05
  /3
     0/
       20
01        05
  /3
     1/
       20
03        06
  /3
     1/
       20
05        06
  /3
     1/
       20
07        06
  /3
     1/
                                                                                   NURSING

                                                                                  SHORTAGE




       20
                                                                                  PERSONNEL




09        06
  /3
     0/
       20
11        06
  /3
     0/
       20
01        06
  /3
     1/
       20
03        07
  /3
     1/
       20
05        07
  /3
     1/
       20
07        07
  /3
     1/
       20
09        07
  /3
                                                                                     NURSING

                                                                                    RESOLVED
                                                                                    SHORTAGE




     0/
       20
11        07
  /3
     0/
       20
01        07
  /3
                                                                                                                         PARKCHESTER DEPRESSION SCREENING RATE




     1/
       20
03        08
  /3
     1/
       20
          08
                                                                                           TO BPA ADHERENCE
                                                                                           STEPPED UP VIGILANCE




                                            PARKCHESTER
THE INSTITUTE
  FOR URBAN
FAMILY HEALTH




                                                     ROUTINE HIV SCREENING AT IFH NYC SITES
   100%
                                                                                                                   NYSDOH POLICY                                     DECISION
    90%                                                                                                            CHANGE                                            SUPPORT
    80%                                                                                                            FEBRUARY 2010                                     INITIATED
    70%
    60%
    50%
    40%
    30%
    20%
    10%
     0%
           09/30/2007

                        12/31/2007

                                     03/31/2008

                                                  06/30/2008

                                                               09/30/2008

                                                                            12/31/2008

                                                                                         03/31/2009

                                                                                                      06/30/2009

                                                                                                                       09/30/2009

                                                                                                                                    12/31/2009

                                                                                                                                                 03/31/2010

                                                                                                                                                              06/30/2010

                                                                                                                                                                           09/30/2010

                                                                                                                                                                                        12/31/2010
THE INSTITUTE
  FOR URBAN
FAMILY HEALTH




                TCNY REPORT: KNOW YOUR HIV STATUS
100%                               DECISION SUPPORT INITIATED
                   NYSDOH POLICY
 90%               CHANGE 2/2010

 80%
 70%                                                     AMSTERDAM AVENUE
                                                         EAST 13TH ST. FAMILY HLTH CTR
 60%                                                     HOMELESS CENTERS
                                                         MT. HOPE FAMILY HEALTH CENTER
 50%
                                                         PARKCHESTER FAMILY HLTH CTR
 40%                                                     PHILLIPS FAMILY PRACTICE
                                                         SIDNEY HILLMAN FAMILY HLTH CTR
 30%                                                     URBAN HORIZONS FAMILY HLTH CTR

 20%                                                     WALTON FAMILY HEALTH CENTER


 10%
  0%
THE INSTITUTE
                            NYCDOH EQUITS SMOKING
  FOR URBAN
FAMILY HEALTH

                               CESSATION REPORT
    100%
     90%
     80%
     70%
     60%                                              58%
                      52%
     50%                            48%                         ALL NYC SITES
                                                                IFH CLINICAL SITES
     40%                                        33%
                28%           30%
     30%
     20%
     10%
      0%
                BASELINE    QUARTER 1, 2011   QUARTER 2, 2011
   The greatest danger for most of us is not that our
    aim is too high and we miss it, but that it is too low
    and we reach it.
    Michelangelo
Office of Health Information Technology and
                    Quality
   Additional HRSA Health IT and Quality Toolboxes and
     Resources including past webinars can be found at:

                   http://www.hrsa.gov/healthit
                   http://www.hrsa.gov/quality



Additional questions can sent to the following e-mail address:

                          HealthIT@hrsa.gov


           •   US Department of Health and Human Services
           •   Health Resources and Services Administration

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Tips for generating and utilizing quality data reports using health it full slide deck

  • 1. U.S. Department of Health and Human Services Health Resources and Services Administration HRSA Health Information Technology and Quality Webinar “Tips for Generating and Utilizing Quality Data Reports Using Health IT” Date: 7/22/2011 US Department of Health and Human Services Health Resources and Services Administration
  • 2. Office of Health Information Technology and Quality Additional HRSA Health IT and Quality Toolboxes and Resources including past webinars can be found at: http://www.hrsa.gov/healthit http://www.hrsa.gov/quality Additional questions can sent to the following e-mail address: HealthIT@hrsa.gov • US Department of Health and Human Services • Health Resources and Services Administration
  • 3. Upcoming HRSA Health IT and Quality Announcements • New Items to the HRSA Health IT Site: • CMS Frequently Asked Questions Document on Meaningful Use for CAHs • HRSA Health IT Adoption Toolbox for HIV/AIDS Providers • Next HRSA HIT and Quality webinar, "Privacy and Security – What Questions Should You Ask Your Vendor“ Friday August 19th 2pm EST • Last month’s webinar “Tips for the Safety Net Community on Using Health IT within a Patient Centered Medical Home” Now available online • HRSA “Call for Papers: Evidence for Informing the Next Generation of Quality Improvement Initiatives: Models, Methods, Measures and Outcomes” for Journal of Health Care for the Poor and Underserved. Due September 1st. Questions? Please contact OHITQPapers@hrsa.gov
  • 4. Introduction Presenters: • Margaret Flinter-Community Health Center Inc. • Dr. Kwame Kitson-Institute for Family Health • Bob Demarco-Springfield Medical Care Systems Inc.
  • 5. Using Data to Drive Quality Daren Anderson, MD - VP/Chief Quality Officer Nwando Olayiwola, MD, MPH - Chief Medical Officer Margaret Flinter, APRN, PhD - Senior VP/Clinical Director Community Health Center, Inc. July 22, 2011 1
  • 6. Community Health Center, Inc. Our Vision: Since 1972, Community Health Center, Inc. has been building a world-class primary health care system committed to caring for underserved and uninsured populations and focused on improving health outcomes, as well as building healthy communities. CHC Inc. Profile: • Founding Year - 1972 • No. of health centers – 12 • No. of Service Locations - 173 • SBHC locations – 23 • Organization Size - 450 Innovations • Integrated primary care disciplines • eConsults with specialists Three Foundational Pillars • Fully integrated EHR • Patient portal and HIE Clinical Excellence • Automated clinical dashboards Research & Development • Nation’s first Nurse Practitioner Training the Next Generation residency training program
  • 7. CHC Inc. Patient Profile • Patients who consider CHC their health care home: 130,000 • Health care visits: 350,000 per year CHC Patient Demographics 90.80% 100% 75% 64.8% 65% Patient Care Model 42% 50% 22% • PCMH (NCQA Level 3) 25% 6% 0% • Advanced access scheduling • Clinical dashboard & drive improvement • Expanded hours Care Delivery • Clinical integration of all services Medical Care & Ancillary Services • Formal research program Dental Care • Electronic health records Mental Health Care • Residency training for nurse practitioners Prenatal • W.Y.A. (Wherever You Are) Health Care for the Top Chronic Diseases homeless Cardiovascular Disease • Mobile dentistry services to 150 schools Diabetes • Outreach and eligibility screening/enrollment Asthma
  • 8. Performance Feedback – Competing Interests Organizations Providers Productivity & Efficiency Quality and Performance Population Health Individual patient outcomes Systems improvement Professional Growth 10/05/10 4
  • 9. Middle Ground? • Providers are inherently interested in and concerned about the quality of care they deliver • Self-reflection is a powerful driver • Framing of QI feedback – non-competing interests • Utilize multiple vehicles to communicate performance 10/05/10 5
  • 10. Provider-Centered QI Cycle • Encourage provider participation in measure Defining selection and definition • Provide frequent, individual and systems Enhancing Monitoring reporting • Provide actionable data to front line teams • Link performance and Reporting quality 10/05/10 6
  • 11. Multilevel Performance Assessment Performance Appraisals Peer Reviews Data Driven Provider Feedback Dashboard and Professional Education Sharepoint 10/05/10 7
  • 12. Using Data to drive QI • Key Points for discussion: – Make data easily accessible to teams – Use a structured QI approach – QI projects need a strong focus on measurement – Collect data to evaluate each PDSA – Provide actionable data to front line teams – Use data to drive performance and sustain gains 10/05/10 8
  • 13. Key Points • Key Points for discussion: – Make data easily accessible to teams – Use a structured QI approach – QI projects need a strong focus on measurement – Collect data to evaluate each PDSA – Provide actionable data to front line teams – Use data to drive performance and sustain gains 10/05/10 9
  • 14. CHC Quality Improvement on SharePoint 10/05/10 10
  • 15. 10/05/10 11
  • 16. 10/05/10 12
  • 17. 10/05/10 13
  • 18. 10/05/10 14
  • 19. Key Points • Key Points for discussion: – Make data easily accessible to teams – Use a structured QI approach – QI projects need a strong focus on measurement – Collect data to evaluate each PDSA – Provide actionable data to front line teams – Use data to drive performance and sustain gains 10/05/10 15
  • 20. Based on “Clinical Microsystems”, Nelson et al 10/05/10 16
  • 21. Key Points • Key Points for discussion: – Make data easily accessible to teams – Use a structured QI approach – QI projects need a strong focus on measurement – Collect data to evaluate each PDSA – Provide actionable data to front line teams – Use data to drive performance and sustain gains 10/05/10 17
  • 22. Embed Measurement into each PDSA • How will we know that a change is an improvement? • Use Survey Monkey, EHR data, chart reviews, hand counts, to measure PDSA outcomes • Data collection does not need to be complicated. Simplicity is key 10/05/10 18
  • 23. Based on “Clinical Microsystems”, Nelson et al 8/19/10 19
  • 24. 10/05/10 20
  • 25. Key Points for discussion: – Make data easily accessible to teams – Use a structured QI approach – QI projects need a strong focus on measurement – Collect data to evaluate each PDSA – Provide actionable data to front line teams – Use data to drive performance and sustain gains 10/05/10 21
  • 26. Example: Planned Care Huddles • Purpose: – ensure all patients are offered routine prevention/screening – improve efficiency – share routine tasks amongst the team – promote team cohesion – improve the health of our patients and our community
  • 27. Basic Process • Pre-huddle – MA reviews CDSS for scheduled visits next day – MA notes things that are due on a paper copy of the schedule – RN reviews patient schedule for vaccine needs/SM needs/other disease management needs • Huddle – booked into schedule each day – MA convenes huddle 5 minutes before start of patient schedule – Brief review by team of what is due, discussion of plan for complex cases.
  • 28. Missed Opportunities: Agency-wide 595 595 600 500 424 400 A1C testing in patients with diabetes (6months) 303 Breast cancer screening 290 300 Colorectal cancer screening by colonoscopy 219 200 Depression Screening 148 146 115 100 39 32 24 0 Week of April 25th Week of May 2nd Week of May 9th
  • 29. Missed Opportunities: Site that started huddling 40 36 35 Sum of A1C 30 testing in patients with diabetes (6 months) 25 Sum of Breast 24 cancer screening 22 21 20 17 17 Sum of Colorectal 15 cancer screening by colonoscopy 10 10 Sum of 9 Depression 7 Screening 6 5 4 4 3 3 2 0 0 4/25 5/2 5/9 5/16 Middletown
  • 30. Missed Opportunities: Site that didn’t start huddling 200 180 179 160 Sum of A1C testing in patients with 140 142 diabetes (6 138 136 months) Sum of Breast 120 cancer screening 100 Sum of Colorectal 80 80 cancer screening by colonoscopy 65 65 65 60 Sum of Depression 40 Screening 35 32 32 20 24 11 11 6 4 0 4/25 5/2 5/9 5/16 Meriden
  • 31.
  • 32. 10/05/10 28
  • 33. 10/05/10 29
  • 34. Key Points for discussion: – Make data easily accessible to teams – Use a structured QI approach – QI projects need a strong focus on measurement – Collect data to evaluate each PDSA – Provide actionable data to front line teams – Use data to drive performance and sustain gains 10/05/10 30
  • 35. Improving HTN Care Using Technology Developing an HTN Dashboard – Combine registry reporting from EHR with real-time pt data from the practice management system – Present timely, actionable data to each care team – Not just a performance “report card” 8/19/10 31
  • 37. Locate your panel on Share point
  • 38. Click to sort by Average BP or Next Appt
  • 39.
  • 40. Summary of Key Points • Performance feedback critical for provider professional growth and clinical objectives • Framing of QI feedback for providers must reflect balance between quality and efficiency, not competition • SharePoint is an effective tool for providing easily accessible data to front line teams • Use multiple sources of data to evaluate QI projects • Present actionable data • Data drives performance 10/05/10 36
  • 41. Comments or Questions? Please Contact: Daren Anderson VP/ Chief Quality Officer Daren@chc1.com 860.347.6971 ext.3740 _________________________ Margaret Flinter Senior VP and Clinical Director Margaret@chc1.com 860.347.6971 ext. 3622 _________________________ Nwando Olayiwola Chief Medical Officer Nwando@chc1.com 860-347-6971 ext. 3728 37
  • 42. Medical Home Coordinated Care Management Start date: 05 05 11 Springfield Medical Care Systems Springfield, Vermont
  • 43. Springfield Medical Care System Brief Chronological Organizational History Springfield Hospital was formed in 1914 • Moved to our current location in1923; expansions 1955,1964 • Critical Access Hospital designation received in 2005 – 9 primary care practices, 1 OB/GYN practice, 5 specialty practices – FQHC approval received in 2009 • Unique model, perhaps the only one in the United States where a community health center and critical access hospital work together under one umbrella governing Board of Directors.
  • 44. Our Service Area • We serve 12 communities in Vermont and New Hampshire • Service area population is approximately 35,000
  • 45. Long standing relationship Primary Care – Springfield Hospital Long history of close working relationship between primary care practices and hospital presenting unique opportunities to assess our environment, identify realizable goals, collaborate and implement change towards establishing a Medical Home for the community we serve.
  • 46. An opportunity recognized Establish a care coordination system between our Community Health Center and Hospital. Initial Focus: Emergency Department Utilization
  • 47. Emergency Department Emergency Department Volume 18,000 1 7 ,3 3 5 1 6 ,8 2 6 1 6 ,8 7 6 1 7 ,0 2 5 1 6 ,1 3 5 16,000 1 5 ,6 2 4 1 4 ,3 9 8 14,000 1 3 ,0 1 6 1 2 ,7 4 2 1 2 ,5 6 8 1 2 ,6 4 1 1 2 ,1 9 9 12,000 1 0 ,6 4 3 10,000 8,000 6,000 4,000 2,000 0 FY 1998 FY 1999 FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010
  • 48. Key Daily Indicator Report 05 01 11 - 06 11 11 05 01 11 - 07 09 11 Definitions Summary Average / Total Average / Total Definitions define "Indicator" and identifies number as average or total Community Health Center - Monday through Friday Indicator No./% No./% Indicator Definition New patients 143 218 Total new patients added daily Indicator of system growth CHC Utilization 88% 90% Average percentage of clinician's blocked hours filled Indicator of clinical activity and capacity Walk ins/same day 1833 3133 Total number of walk in patients accepted Indicator of clinical activity and capacity No shows 444 781 Total number of patients did not show for appointment Indicator of clinical activity Springfield Hospital Indicator No./% No./% Indicator Definition Emergency Department, Inpatient Activity - Sunday through Saturday; OR Utilization - Monday through Thursday; Endo - Monday through Friday Emergency Department visits 46 47 Average number of ED patients daily Indicator of ED activity level Admissions 193 338 Total number of inpatient admissions daily Indicator of clinical activity level Discharges 208 354 Total number of inpatient discharges daily Indicator of clinical activity level * (Actual) OR Utilization (Room 1) 85.6% 72.6% Percentage of OR capacity utilized Indicator of clinical activity level * (Actual) OR Utilization (Room 2) 78.3% 60.6% Percentage of OR capacity utilized Indicator of clinical activity level * (Actual) Endoscopy Utilization 66.6% 65.7% Percentage of Endoscopy capacity utilized Indicator of clinical activity level Transfers 27 40 Total number of ED transfers for no capacity Indicator of restricted capacity Midnight Hospital census 18.5 19.0 Average number of inpatients at midnight, end of prior day Indicator of final daily census Observation patients 1.0 0.9 Average number of observation patients at midnight Indicator of clinical activity level 9a.m. Activity Report - Daily planning meeting "snapshot" - Monday through Friday Core Measures (met/not met) Met 100% Met 100% Clinical hospital quality measures (met or unmet) Quality of care indicator 9 a.m. Hospital census 18.7 19.3 Average number of inpatient and observations patients Indicator of daily census 9 a.m. Windham Center census 9.1 9.0 Average number of patients Indicator of daily census Labor 0.4 0.3 Average number of labor patients (not in census) Indicator of clinical activity level One to one patient care 0.4 0.5 Average number of patients with special needs Indicator of clinical activity level Same Day Surgery admissions 0.9 0.8 Average confirmed ED and Same day surgery admits Indicator of ED activity level Confirmed ED admissions 0.3 0.4 Average number of available total staffed beds Prime capacity indicator Total inpatient capacity 21.7 20.4 Average number of available total staffed beds Prime capacity indicator * Note: (Actual) OR/Endo Utilization collection data start date June 6
  • 49. Emergency Department General categories of visits • Emergent care • Acute care chronic disease management: – heart failure, diabetes, asthma, pain management, pneumonia, mental health • Unable to get an appointment with PCP • Practice closed to new patients • Patient has no designated PCP • Patients with financial needs,10% of ED patients are insured • Frequent Flier • Drug Seekers • Transient
  • 50. An Opportunity for a Medical Home Capture and redirect from ED to CHC • Emergent • Acute care chronic disease management: – heart failure, diabetes, asthma, pain management, pneumonia, mental health • Unable to get a timely appointment with primary care physician • Practice closed to new patients • Patient has no designated PCP • Patients with financial needs,10% of ED patients are insured • Frequent flier • Drug seekers • Transients
  • 51. Capture audience • We have assessed that 2000 to 3500 Emergency Department ED patients annually through a coordinated systems based effort might be redirected to our Community Health Center and provided a Medical Home – This respresents12 to 20% of our current ED volume
  • 52. Impact of ED volume reduction Assumptions Emergency Department Community Health Center – Improved access to – Increased utilization Emergency Services for – Increased Medical Home those that need it population base – Shorter ED wait times – Increased opportunities for – Increase in clinical value preventive care time – Appropriate management – Reduction of potential of chronic disease medical errors – Less costly delivery of care – Lower staff burn out
  • 53. Medical Home Coordinated Care Management Hospital Care Managers CHC Care Managers Building a system to coordinate communications and follow up between our established hospital Case Management system and our newly formed CHC Care Management Team
  • 54. Indicators for CHC care coordination & CHC referral • ED patients without identified CHC primary care provider • ED patients requiring post ED procedure follow up care • ED “frequent fliers” • Patients with a chronic diseases: CHF, Diabetes, Obesity, Pediatric Asthma • Patients seen in the ED within 3 days of a CHC visit • Patients requiring financial assistance, 10% of ED patients are uninsured.
  • 55. Key measurable improvement indicators • Volume of new CHC patients • Volume of walk in/same day CHC patients • CHC Utilization • Volume of ED visits, i.e. volume reduction – Volume of ED patients assigned a PCP – Volume of frequent fliers – Volume of chronic disease referrals – Volume of patients provided financial assistance • In addition this team will be coordinating inpatient hospital discharges and hospital readmissions
  • 56. Initial Goals • Increase CHC Utilization by 7% – Improve access – Increase walk-in/same day – Increase Community education • Decrease ED volume by 15% – Assign PCP – Chronic Disease referral, increase management – Financial Assistance – Decrease frequent fliers
  • 57. Very early progress indicators At this point, a bit of the Hawthorne effect, perhaps • CHC Walk in Same Day Access - 17% increase over 2010 • ED patients assigned a CHC PCP – 14 patients per week are being identified as needing a PCP • ED Volume is demonstrating downward trend towards 2007-8 levels – Economy, other factors vs early care coordination efforts
  • 58. Summary • Our overall goal is provide excellent preventative primary care • Data will guide us to determine the sources of patients who will benefit and measure progress • A Care Management system that joins our CHC and hospital has been implemented and is in the beginning stages of evolution • Early data results points towards potential wins • Next steps will move to include our local community care centers as part of our care management network
  • 59. THE IMPACT OF HEALTH INFORMATION TECHNOLOGY ON QUALITY IMPROVEMENT THE INSTITUTE FOR FAMILY HEALTH Kwame A. Kitson, MD VP of Quality Improvement Institute for Family Health 19 West 21st street New York, NY 10003 kkitson@ institute2000.org 212-633-0815 www. institute2000.org HRSA Webinar July 22, 2011
  • 60. LEARNING OBJECTIVES  NOW THAT YOUR ORGANIZATION HAS ACCESS TO DATA, HOW DO YOU TRANSLATE THAT INTO MEANINGFUL USE ?  HOW CAN THE USE OF DATA AND REPORTING IMPACT PATIENT SAFETY ?  HOW CAN THE USE OF DATA AND REPORTING IMPROVE QUALITY MEASURES PERFORMANCE ?
  • 61. MEANINGFUL USE OF HIT DATA  “MORE DATA = MORE PROBLEMS”
  • 62. MEANINGFUL USE OF HIT DATA  A mountainful of data yet a finite amount of resources to handle it.
  • 63. MEANINGFUL USE OF HIT DATA  “Beware lest you lose the substance by grasping at the shadow .” Aesop  Solution- Target measures and target resources in the most efficient ways possible.
  • 64. MEANINGFUL USE OF HIT DATA  Electronic Patient Outreach Team Created
  • 66. THE IFH RESPONSE TO THE VIOXX RECALL FDA SENDS AN ALERT BY EMAIL INTERNAL VIOXX REPORT GENERATED 664 PATIENTS IDENTIFIED VIA REPORTING WITHIN 35 MINUTES OF RECEIVING FDA EMAIL ALL BUT SIX PATIENTS CONTACTED BY TELEPHONE OR MAIL WITHIN 10 DAYS
  • 67. PATIENT SAFETY DRUG INTERACTIONS AND CONTRAINDICATIONS  INTERNAL EHR VENDOR LINKED DRUG- DRUG INTERACTION WARNINGS  CUSTOM REPORTING ASTHMA PATIENTS ON BETA BLOCKERS PREGNANT PATIENTS ON CLASS D OR X MEDICATIONS BEERS CLASSIFIED MEDICATIONS IN THE ELDERLY
  • 68. PATIENT SAFETY IDENTIFYING AND PREVENTING INAPPROPRIATE MEDICATION PRESCRIBING  CUSTOM REPORTING NARCOTIC ANALGESICS METFORMIN IN PATIENTS WITH RENAL DISEASE
  • 69. PATIENT SAFETY IDENTIFYING AND PREVENTING INAPPROPRIATE CODING  CUSTOM REPORTING PROBLEM LIST AUDIT REPORTS IDENTIFIED MISCODING OF PATIENTS (HIV, DIABETES). THIS LED TO ENHANCEMENTS IN DECISION SUPPORT WHICH PREVENTED FURTHER REOCCURENCES.
  • 70. PERFORMANCE IMPROVEMENT IN QUALITY MEASURES MACROSOLUTIONS (i.e. DECISION SUPPORT, GLOBAL WORKFLOW CHANGES) ACCESS TO DATA ALLOWS FOR GREATER ABILITY TO PINPOINT PROBLEMS MICROSOLUTIONS (i.e. INDIVIDUAL PROVIDER ATTENTION)
  • 71. PERFORMANCE IMPROVEMENT IN QUALITY MEASURES CQI INTERVENTIONS ARE APPLIED WITH CONTINUED REASSESSMENT  DECISION SUPPORT ALERTS ACCOMPANIED BY WORKFLOW CHANGES.  IFH – AGGRESSIVE IMPLEMENTATION OF BEST PRACTICE ALERTS 9 MONTHS AFTER GO-LIVE
  • 72. IFH BEST PRACTICE ALERTS PRIMARILY BASED ON HEDIS CRITERIA • PneumoVax • Seasonal FluVax • Breast Cancer Screening • Cervical Cancer Screening • Lead Screening • HGBA1C Testing & Control
  • 73. IFH BEST PRACTICE ALERTS • Ophthalmology consults for diabetics. • Peak Flow measurements for all asthmatics • Nephrology consults for patients with greater than 1.8 serum creatinine. • LDL Screening • Annual RPR Screening in HIV
  • 74. Number of Vaccinations Given Ja n 10 20 30 40 50 60 0 M -02 ar M -02 ay - Ju 02 Se l-02 p N -02 ov Ja -0 2 n M -03 ar M -03 ay - Ju 03 Se l-03 p N -03 ov Ja -0 3 n M -04 ar M -04 ay - Ju 04 Se l-04 p N -04 ov Ja -0 4 n Electronic Reminders Begin M -05 ar M -05 ay - Ju 05 Se 5l-0 p N -05 ov Ja -0 5 n M -06 ar M -06 ay - Ju 06 Se l-06 p N -06 ov Ja -0 6 n M -07 ar M -07 ay - Monthly Pneumonia Vaccinations Among 65+ Ju 07 PNEUMOVAX Se l-07 p N -07 ov Increase Preventive Services Ja -0 7 n M -08 ar M -08 ay Electronic Health Record Reminders - Ju 08 Se l-08 p N -08 ov Ja -0 8 n M -09 ar -0 9 5% -5% 15% 25% 35% 45% 55% 65% 75% 85% 95% Percent Vaccinated (Since Jan 2002)
  • 75. COLORECTAL CANCER SCREENING Colorectal Screening IFH Sites 2005 to 2008 100% BPA FOR COLORECTAL SCREENING INITIATED 90% JAN 2008 80% 70% EAST 13TH ST. FAMILY HLTH CTR 60% MT. HOPE FAMILY HEALTH CENTER PARKCHESTER FAMILY HLTH CTR 50% PHILLIPS FAMILY PRACTICE SIDNEY HILLMAN FAMILY HLTH CTR 40% URBAN HORIZONS FAMILY HLTH CTR WALTON FAMILY HEALTH CTR 30% 20% All sites listed 10% were fully on 0% the EHR as of Jan 2003 05 05 05 06 06 06 06 06 06 07 07 07 07 07 07 08 08 08 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 1/ 1/ 1/ 8/ 0/ 0/ 1/ 1/ 1/ 8/ 0/ 0/ 1/ 1/ 1/ 9/ 0/ 0/ /3 /3 /3 /2 /3 /3 /3 /3 /3 /2 /3 /3 /3 /3 /3 /2 /3 /3 08 10 12 02 04 06 08 10 12 02 04 06 08 10 12 02 04 06
  • 76. 05 /3 1/2 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 00 100% 07 5 /3 1/ 20 09 05 /3 0/ 20 11 05 /3 0/ 20 01 05 /3 1/ 20 03 06 /3 1/ 20 05 06 /3 1/ 20 07 06 /3 1/ NURSING SHORTAGE 20 PERSONNEL 09 06 /3 0/ 20 11 06 /3 0/ 20 01 06 /3 1/ 20 03 07 /3 1/ 20 05 07 /3 1/ 20 07 07 /3 1/ 20 09 07 /3 NURSING RESOLVED SHORTAGE 0/ 20 11 07 /3 0/ 20 01 07 /3 PARKCHESTER DEPRESSION SCREENING RATE 1/ 20 03 08 /3 1/ 20 08 TO BPA ADHERENCE STEPPED UP VIGILANCE PARKCHESTER
  • 77. THE INSTITUTE FOR URBAN FAMILY HEALTH ROUTINE HIV SCREENING AT IFH NYC SITES 100% NYSDOH POLICY DECISION 90% CHANGE SUPPORT 80% FEBRUARY 2010 INITIATED 70% 60% 50% 40% 30% 20% 10% 0% 09/30/2007 12/31/2007 03/31/2008 06/30/2008 09/30/2008 12/31/2008 03/31/2009 06/30/2009 09/30/2009 12/31/2009 03/31/2010 06/30/2010 09/30/2010 12/31/2010
  • 78. THE INSTITUTE FOR URBAN FAMILY HEALTH TCNY REPORT: KNOW YOUR HIV STATUS 100% DECISION SUPPORT INITIATED NYSDOH POLICY 90% CHANGE 2/2010 80% 70% AMSTERDAM AVENUE EAST 13TH ST. FAMILY HLTH CTR 60% HOMELESS CENTERS MT. HOPE FAMILY HEALTH CENTER 50% PARKCHESTER FAMILY HLTH CTR 40% PHILLIPS FAMILY PRACTICE SIDNEY HILLMAN FAMILY HLTH CTR 30% URBAN HORIZONS FAMILY HLTH CTR 20% WALTON FAMILY HEALTH CENTER 10% 0%
  • 79. THE INSTITUTE NYCDOH EQUITS SMOKING FOR URBAN FAMILY HEALTH CESSATION REPORT 100% 90% 80% 70% 60% 58% 52% 50% 48% ALL NYC SITES IFH CLINICAL SITES 40% 33% 28% 30% 30% 20% 10% 0% BASELINE QUARTER 1, 2011 QUARTER 2, 2011
  • 80. The greatest danger for most of us is not that our aim is too high and we miss it, but that it is too low and we reach it. Michelangelo
  • 81. Office of Health Information Technology and Quality Additional HRSA Health IT and Quality Toolboxes and Resources including past webinars can be found at: http://www.hrsa.gov/healthit http://www.hrsa.gov/quality Additional questions can sent to the following e-mail address: HealthIT@hrsa.gov • US Department of Health and Human Services • Health Resources and Services Administration