This webinar will provide an overview of the OpenAIRE Guidelines for data source managers who operate literature repositories, data archives or current research information systems. The general principle of these guidelines is to improve interoperability of bibliographic information exchange between repositories, e-journals, CRIS and research infrastructures. In particular they are a means to help content providers to comply with Open Access policies and enable reporting of research output from public funding, e.g. the European Commission Open Access mandate in Horizon2020. An important aspect of the continuous development of these guidelines includes the use of established authority files and controlled vocabularies.

1. How to practically support Open Access:
Guidelines for Data Providers of the
OpenAIRE Scholarly Communication
Infrastructure
FAO AIMS webinar, 03 Dec 2015
Jochen Schirrwagen, University of Bielefeld

2. AGENDA
2
1. OpenAIRE explained briefly
2. Open Access in Horizon2020
3. The why, what and how about
Guidelines for Data Providers
4. Future Directions of the
OpenAIRE Guidelines

3. OpenAIRE explained
Briefly
3
1/4

4. OPEN ACCESS INFRASTRUCTURE
OpenAIRE
for research in Europe
4
www.openaire.eu

5. From the OA Pilot in FP7
to the Key Infrastructure for
the OA Mandate in H2020
5
OpenAIRE
Dec. 2009 - Nov. 2012
OpenAIREplus
Dec. 2011 – Dec. 2014
OpenAIRE2020
Jan. 2015 - Jun. 2018
of which ~700 are
data provider

6. Project & Infrastructure
Guided by OA funder
policies (European
Commission)
• Participatory approach
(human & e-infrastructure)
Integrated Scientific
Information System

7. Data Providers OpenAIRE Platform Services

8. OpenAIRE Service (in prod.)
8
Service or Tool Target Audience Description
Validation / Aggregation Repository-Manager,
Data Provider
Metadata are collected following the
OpenAIRE Guidelines
Claiming Authors, Researchers,
Project Coordinators
Let users set links between research
output and funding
Deposit Authors Locating an appropriate repository
to deposit research results
Text-Data-Mining (Infrastructure
Background Service)
Extracting of project references, data
citations, related publications, …
Search / Discovery / API Users and machines Access to the OpenAIRE Information
Space via Portal and API
Monitoring / Reporting Funder, Project
Coordinators
Aggregated Statistics on funded
research results, OA-Output,
Publication lists per project
FP7 Post-Grant OA
Publishing Funds Pilot
Authors from FP7
projects
Making FP7 project results OA by
covering APCs

9. OpenAIRE Service (in prep.)
9
Service or Tool Target Audience Description
Data-Literature
Interlinking Service
Research Community;
Stakeholder
collaboration
Prototype outcome of the RDA/WDS
Publishing Data Group
OA-Broker Service
(in prep.)
Repository Manger,
Data Provider
Distribution/Notification of enriched
metadata to subscribed
repositories;
Usage Statistics / Analytics
Service (in prep.)
Repository Manager,
Authors, Funder
Assessing impact on Research
Output; Contribution to Article-Level
Metrics
LOD Service
(in prep.)
Linked Data based
knowledge discovery
services
Publishing the OpenAIRE
Information Space into the Linked
Data Cloud
Open Peer Review Tender
Project
(in prep.)
Researchers; Scholarly
Communication
Prototype development for tools
and workflows to implement Open
Peer Review aligned with the
OpenAIRE infrastructure

10. Enriched Document Example
10
Plain Bibliographic
information from metadata
Multiple Instances
host the same
document (which
is de-duplicated)
Funding Info either
from metadata or
by text mining
Findings from Text
Mining / Inference

11. Beth & colleagues receive a grant
6
4
5
3
1
DM
PFoster Open
Science
OpenAIRE
EUDAT
THOR
EUDAT
OpenAIRE
INRA, FAO,
EFSA, …
Process &
Analyze
Access to facilities
with fast network
GEANT
Common Access with
EduGain
Common
identification with
ORCID
What is similar out
there? Who can I
collaborate with?
What data will I create? How can
I share it with my colleagues?
What policies for use and re-
use?
How to best describe it?
Where to store it?
How to make it accessible?
Preservation?
How, what, when, where?
Open Peer Review?
How to enhance my
Impact?
EGI
PRACE
Where to run?
What facilities?
How to prepare
and transfer?
Further Analysis
What tools to use?
Do I have big data?
Can I scan the literature
for similar results?
OpenAIRE
OpenMinTeD
EGI
OpenAIRE
EUDAT
DOAJ
Re3Data
2
TOPIC: identify water & air borne diseases and
alert
OpenAIRE
Publish
Store and
Curate
Source: Natalia Manola, “e-Infrastructures – The Starting Blocks for Open Science and Innovation”, 21-10-2015, ICT2015 panel

12. Open Access in
Horizon2020
12
2/4

13. 13
FUNDERS
Many
funders
have now
stipulated
Open
Access to
results!
MANDATES
Many have
Open
Access
mandates
in place!
REPOSITORIES
But how
often are
these
outputs
linked to
funding
details?

14. Open Access in Horizon 2020
The grant agreement states:
“ENSURE OPEN ACCESS…
AS SOON AS POSSIBLE AND AT THE
LATEST ON PUBLICATION, DEPOSIT A
MACHINE-READABLE ELECTRONIC COPY
OF THE PUBLISHED VERSION OR FINAL
PEER-REVIEWED MANUSCRIPT ACCEPTED
FOR PUBLICATION IN A REPOSITORY FOR
SCIENTIFIC PUBLICATIONS”
http://ec.europa.eu/research/participants/data/ref/h2020/mga/gga/h2020-mga-gga-
multi_en.pdf

15. Mapping of Requirements from
H2020 OA Guidelines in Metadata
• https://www.iprhelpdesk.eu/sites/default/files/newsdocuments/Open_Access_in_H2020.pdf
15
Property DC Field Value
EU funding
acknowledgment
dc:contributor “controlled” terms :
["European Union (EU)" and "Horizon 2020"]["Euratom" and "Euratom
research and training programme 2014-2018"]
Peer reviewed dc:type info:eu-repo/semantics/publishedVersion
Embargo period dc:date
dc:rights
• info:eu-repo/date/embargoEnd/<YYYY-MM-DD>
• <YYYY-MM-DD> (as publication date)
• info:eu-repo/semantics/embargoedAccess
Project information dc:relation info:eu-
repo/grantAgreement/EC/H2020/[ProjectID]/[Jurisdiction]/[ProjectName]/[Pr
ojectAcronym]/
Persistent identifier dc:identifier or
dc:relation
e.g.: info:eu-repo/semantics/altIdentifier/doi/10.1234/789.1
License dc:rights URL of license condition
Persistent IDs for authors
and contributors
dc:creator
dc:contributor
<Lastname, Firstname; id_orcid 0000-0000-0000-0000>
Reference to related
research outcome
dc:relation info:eu-repo/semantics/dataset/<scheme>/<id>

16. The Why, What and
How about Guidelines
for Data Providers
16
3/4

17. Content Acquisition Policy
17
Publications in OpenAIRE Data in OpenAIRE
https://www.openaire.eu/content-acquisition-policy/content-acquisition-policy/content-acquisition-policy

18. Journals / Publishers / Aggregators
as complementary data provider
• Aggregators provide us with “reference metadata”
• We do our best regarding metadata normalization
• OpenAIRE supports additional APIs for collection in these cases
• Journals, Data Repositories provide us with “detailed
information”, e.g. grantIds, data citations, fulltext links
• Need to comply with the OpenAIRE Guidelines
18
OJS
Pub-
lishers
Data
Repo
Data
Centres

19. 1 2 3Literature
Repositories
(and journal platforms)
Dublin Core (DRIVER)
Data
Repositories
(and archives/data centres)
Datacite
CRIS systems
CERIF-XML
Guidelines for Data Providers
19
https://guidelines.openaire.eu

20. OpenAIRE Compatibility –
of Literature Repositories
20
OpenAIRE
basic
Only Open
Access content
OAI-Set:
‘driver’
OpenAIRE
2.0
EC funded
content
OAI-Set:
‘ec_fundedre
sources’
OpenAIRE
2.0 +
Open Access
and EC funded
content
2 sets:
‘driver’
‘ec_fundedreso
urces’
OpenAIRE
3.0
Open Access
and/or EC
funded and/or
National/other
funded content
OAI-Set:
‘openaire’

21. Origin – OAI-PMH
• ‘oai_dc’ 15 elements based on DCMES schema
• As established and ‘lowest common denominator’ OAI format
• Used in numerous interpretations -> interoperability issue
• Requires agreements on syntax (use of OAI-PMH &
oai_dc) and semantics (controlled vocabularies)
• DRIVER Guidelines v2 introduced in 2008
• info:eu-repo Application Profile for encoding schemes
• Mainly used to describe textual resources
• Continued in OpenAIRE Guidelines since 2009
21

22. Relevant Properties: projectID
22
Element name projectID
DCMI definition dc:relation
Usage Mandatory (if applicable)
Usage instruction A vocabulary of projects is exposed by the OpenAIRE API:
http://api.openaire.eu/#cha_projects_http
, and available for all repository managers. Values include funder,
project name and projectID.
The projectID equals the Grant Agreement number, and is defined
by the namespace: info:eu-repo/grantAgreement/Funder/
FundingProgram/ProjectNumber/
Jurisdiction/ProjectName/ProjectAcronym/
Example:
<dc:relation> info:eu-repo/grantAgreement/EC/FP7/123456 </dc:relation>
<dc:relation> info:eu-repo/grantAgreement/EC/FP7/12345/EU//Acronym </dc:relation>

23. Relevant Properties: accessRights
23
Element name accessRights
DCMI definition dc:rights
Usage Mandatory
Usage instruction Use values from vocabulary Access Rights at
http://purl.org/eu-repo/semantics/#info-eu-repo-
AccessRights
• info:eu-repo/semantics/closedAccess
• info:eu-repo/semantics/embargoedAccess
• info:eu-repo/semantics/restrictedAccess
• info:eu-repo/semantics/openAccess
Examples:
<dc:rights> info:eu-repo/semantics/openAccess </dc:rights>

24. Relevant Properties: embargoEndDate
Element name embargoEndDate
DCMI definition dc:date
Usage Mandatory (if applicable)
Usage instruction Recommended when accessRights = info:eu-
repo/semantics/embargoedAccess
The date type is controlled by the name space info:eu-
repo/date/embargoEnd/, see
http://wiki.surffoundation.nl/display/standards/info-
eu-repo/#info-eu-repo-DateTypesandvalue. Encoding
of this date should be in the form YYYY-MM-DD
(conform ISO 8601).
Examples:
<dc:date> info:eu-repo/date/embargoEnd/2011-05-12 <dc:date>

25. Relevant Properties: Alternative Identifier
25
Element name Alternative Identifier
DCMI definition dc:relation
Usage Recommended
Usage instruction List alternative identifiers for this publication that are
not the primary identifier (repository splash page), e.g.,
the DOI of publisher’s version, the PubMed/arXiv ID.
The term is defined by info:eu-
repo/semantics/altIdentifier info:eu-
repo/semantics/altIdentifier/<scheme>/<ident
ifier> where <scheme> must be one of the
following: ark,arxiv, doi, hdl, isbn, purl…
Example
<dc:relation> info:eu-repo/semantics/altIdentifier/doi/10.1234/789.1 </dc:relation>

26. Relevant Properties: Referenced Dataset
26
Element name Referenced Dataset
DCMI definition dc:relation
Usage Recommended
Usage instruction Encodes links to research datasets connected
with this publication. The syntax of info:eu-
repo/semantics/dataset is: info:eu-
repo/semantics/dataset/<scheme>/<identifier
> where <scheme> must be one of the
following: ark,arxiv, doi, hdl, isbn, purl…
Example
<dc:relation> info:eu-repo/semantics/dataset/doi/10.1234/789.1 </dc:relation>

27. Relevant Properties: Referenced Publication
27
Element name Referenced Publication
DCMI definition dc:relation
Usage Recommended
Usage instruction Encode links to publications referenced by this
publication. The syntax of info:eu-
repo/semantics/reference is: info:eu-
repo/semantics/reference/<scheme>/<identifie
r> where <scheme> must be one of the
following: ark, arxiv, doi, hdl, isbn…
Examples:
<dc:relation> info:eu-repo/semantics/reference/doi/10.1234/789.1
</dc:relation>

28. Guidelines for Research Data
Repositories
•Based on DataCite metadata scheme
• Proven standard for heterogeneous data sources and
cross-disciplinary archives
• Maintained by a trusted and sustainable organization
• Support of data citation
• Metadata Format: oai_datacite
• OAI-Set: openaire_data
• Zenodo as reference implementation for OpenAIRE Data
Repository Guidelines
28

29. Guidelines for Research Data
Repositories
•Adaptations for OpenAIRE:
• Incl. additional PID schemes to DOI, e.g.URN, ARC …
• Recommends links to related publications & datasets
• Recommends Contributor prop.
to relate dataset to funding information
• Date and Description prop. are mandatory
• Enforces (info:eu-repo) encoding scheme
on Rights property
29

30. Guidelines for CRIS Managers
•CRIS as complement to institutional repositories
•CERIF as de facto data model standard for CRIS
• Entities for organization, person, project, output, data ..
•CERIF-XML as data exchange standard for CRIS
•Maintained by euroCRIS as sustainable
organization
30

31. CERIF Entities in OpenAIRE
31

32. Addons, Patches and Plugins
available for standard platforms:
32
Dspace add-ons and versions compliance
https://wiki.duraspace.org/pages/viewpage.action?pageId=33238567
OpenAIRE Plug-in (OpenAIRE 2.0) http://files.eprints.org/649/ EPrints - OpenAIRE
compliance example (3.0) https://gist.github.com/alenkovich/9596992
OAI_DC_OpenAIRE implementation for Zenodo
https://github.com/zenodo/zenodo/blob/master/zenodo/base/format_templates/OAI_DC_OpenAIRE.xsl
OJS Plugins: OpenAIRE + DRIVER
http://pkp.sfu.ca/support/forum/viewtopic.php?f=28&t=7085
OPUS 4
http://www.kobv.de/entwicklung/software/opus-4/
MyCoRe, OpenAIRE-Compliance
http://mycore.de/documentation/interfaces/oai.html#OpenAIRE-Compliance
https://www.openaire.eu/repmanager-guide

33. Dspace Add-ons for project ids
• OpenAIRE Authority Control
• Dspace 3.2
• http://goo.gl/cEPTZN (updated March 2014)
• Dspace 1.8.2
• http://projeto.rcaap.pt/index.php/lang-en/consultar-recursos-de-
apoio/remository?func=fileinfo&id=354
• OpenAIRE funders projects list addon (NEW)
• In use on the RCAAP Project (PT repositories)
• https://gitlab.fccn.pt/dev-rcaap/addon-openaire/tree/OpenAIRE5.X
• https://gitlab.fccn.pt/dev-rcaap/addon-openaire/tree/OpenAIRE3.X
Using the projects list provided by the OpenAIRE API
33
Allows users to search and include EC (+ WT + FCT) projects ID in
the metadata of the records disposed in accordance with OpenAIRE

34. How to get Your Repository in
OpenAIRE
Make sure your repository is registered in OpenDOAR / r3data
1. Test Compatiblity
• Of the OAI-PMH Protocol implementation
• Of metadata compatibility with the OpenAIRE Guidelines
2. Register Your Repository, Journal or Aggregator
• Await notification from OpenAIRE once successfully
aggregated and indexed
3. Update Data Provider Configuration if needed
4. In preparation: agreement to TDM of fulltext files
5. In preparation: continuous validation reports over time
 https://www.openaire.eu/validator
34

35. Future Directions of the
OpenAIRE Guidelines
35
4/4
V4 in preparation,
to be released 2016

36. Alignment with other Networks
- LA Referencia as an example
• Latin America Open Access Repositories Network
• Central metadata elements and use of vocabularies
• Access rights: openAccess; embargoedAccess
• Use of Creative Commons licenses recommended
• Considers regional aspects compared to OpenAIRE
regarding
• Mandatory , mandatory if applicable and recommended use of
metadata fields
• Collaboration between LA Referencia and OpenAIRE
ensures future compatibility of the guidelines
36

37. Innovative Scholarly Services –
Need of Network Alignment
•Alignment & collaboration needed between major
repository initiatives
• LA Referencia, SHARE, RIOXX, OpenAIRE, …
• COAR-CASRAI OA Interoperability WG
• Alignment on metadata elements and vocabularies
• COAR IG Controlled Vocabularies
• Community driven effort to supersede info:eu-repo application profile
• Adoption of up to date technological standards for vocabularies
• International Editorial Board to ensure expertise and long-term support
• Draft COAR Resource Type Vocabulary (SKOS)
37

38. Innovative Scholarly Services –
Need of Improved Metadata Quality
• Features
• Disambiguation by identifiers for authors / contributors, funders /
project grants, research outputs
• Explicit links to landing pages and fulltext files
• Explicit links between publications and other research outputs
• Detailed bibliographic citation information
• Explicit and machine readable license information
• Future proof
• Compatible with linked data principles
• Extensibility towards Open Science properties
• Backward compatibility and low-barrier upgrade
• Ensuring mappings to the current oai_dc approach
38

39. Q&A
39
Contact us: info@openaire.eu