This Presentation addresses how CPC engage with stakeholders and suppliers, develops specifications, adheres to procurement procedures, produces user documentation and markets the framework agreement.

1. Framework Delivery
Pat Condon – Head of Procurement

2. Objectives
• To understand how a framework is constructed and delivered from
inception through to launch
• To understand what happens once a framework is launched

3. Framework Delivery
• Starts with stakeholder engagement which includes:
• PAG
• CPC Members
• DfE
• Tenet Educational Services
• Joint Contracting Group

4. Framework Delivery – Stakeholder Engagement
• PAG Input
• All Regional PAG meetings feed directly into the quarterly National PAG teleconference
where CPC participate
• The minutes of the National PAG meeting inform the CPC Board and CPC SMT
• CPC Members
• CPC receives requests from members asking for commodity areas to be considered for
frameworks. Where these align to other stakeholders, they are considered
• DfE
• DfE are consulted on all new framework including input on specifications from their
Academies and Schools Focus Group

5. Framework Delivery Stakeholder Engagement
• Tenet Educational Services
• Tenet operate in 30+ Colleges across the UK
• Tenet undertake numerous procurement exercises annually
• Tenet feed into CPC on their client requirements
• Joint Contracting Group
• Consists of all HE regional consortia, TUCO, TEC, JISC and CPC
• Where commodities align, one JCG member will deliver a framework for all members
• Presently 28 CPC Frameworks are JCG led

6. Framework Delivery Pre-Market Engagement
• Pre-market engagement commences concurrently as
stakeholder opinions and views are captured
• Stage 1: Issue Prior Information Notice (PIN) if required
• Informs the supply market of this forthcoming opportunity
• Seeks to engage with the supply base to aid specification development
• Informs CPC as to developments in the marketplace

7. Framework Delivery Pre-market Engagement
• Stage Two: Engage stakeholders
• What do members want the framework to deliver?
• What are members core requirements?
• What quality requirements are necessary?
• How do we build Social Value into the framework?
• How important is cost to the member?
• Encourage members to contribute to specification development
• Identify challenges and difficulties that members may have in that area
• Include other consortia input if relevant and appropriate

8. Framework Delivery Specification Development
• Stage 3: Specification Development
• After all stakeholder input begin to draft specification
• Consider Selection and award criteria based upon member and
stakeholder requirements
• Consider lotting structure
• Split between Schools/Academies and FE/HE
• Split across UK regions
• Number of suppliers per lot
• Share specification with all stakeholders for revision and fine tuning
• Once review completed the ITT can be finalised

9. Framework Delivery Contracting Process
• Stage 4: Specification and ITT signed off
• Stage 5: Contract Notice placed on TED and ITT issued to the
marketplace via Sourcing Cloud using Open Procedure
• During ITT respond to clarification request maintaining a register of all requests
made
• Following closure of ITT assess supplier responses and finalise assessment
• Complete Award Letters and commence Standstill Period
• Complete any supplier checks on documentation referred to within bid e.g.
insurances, quality accreditations etc
• Ensure that all contractual documentation has been signed correctly

10. Framework Delivery Award Process
• Stage 6: Once Standstill completed launch framework
• Framework set up on CPC website and Sourcing Cloud
• User Guide drafted to include:
• Full details on the ITT and award criteria
• A further competition template document
• Full advice and guidance on using the framework
• Framework launched to members and marketing commences through:
• Newsletters
• Social Media
• Blogs
• Partners

11. Framework Delivery Award Process
• Stage 7: Conduct Supplier Inductions
• Suppliers informed about responding to member RFQs and ITTs
• Suppliers informed about marketing and engagement
• Commence contract management with suppliers
• Commence member support through
• Regional Procurement Advisors
• Contract Managers
• Helpdesk

12. Process Template
• Process Spreadsheet embedded below