At any point in time, multifunctional devices used for printing, scanning, copying and faxing may contain, within them, large amounts of data that should be protected.

1. SECURE DATA
THROUGH
THE LIFE OF
DEVICES
8 WAYS TO PROTECT THE DATA IN YOUR OFFICE
#6

2. At any point in time, multifunctional devices used for printing,
scanning, copying and faxing may contain, within them, large
amounts of data that should be protected – from print jobs
waiting to be printed, to received faxes, scanned data, address
books, activity logs and job history.
CANON SOLUTIONS
HDD SECURE
DATA ERASE
DATA REMOVAL
SERVICE
REMOVABLE
HARDDRIVEKIT
INTELLECTUAL
PROPERTY
CONTROL POLICY
The Risks
Unless appropriate procedures are
put in place, there is a risk that any
device removed from premises,
for whatever reason, may contain
precious information.
Organisations that use office equipment
want to know that any confidential
information held on devices during their
operation is removed or destroyed in
order to avoid heavy fines or damage
to brand reputation from data leaks.
#6 SECURE DATA
THROUGH THE
LIFE OF DEVICES
YOUROPTIONS
Formalise data
destruction policies
during the life of
a device
Remove hard disk
drives during use with
Canon’s removable
hard disk drive kit*
Erase sensitive data in
real time with Canon’s
hard disk secure data
erase tool
Ensure data stored in
devices is removed at
end of life with Canon’s
data removal service
Canon devices protect data at each
stage of the device life-cycle to
safeguard confidentiality and
integrity, ensuring the availability
of data is maintained.
DEVICE LIFE CYCLE
BEFORE USE
Configure devices against
a security hardening profile
aligned to your risk appetite
How?
Canon hardening guide and
PDI configuration services
IN USE
Ensure any data created,
published and stored during
operation is kept safe
How?
IP control policy, Removable
hard drive, HDD secure data
erase, Data encryption
AFTER USE
Prevent data resident on devices
and their hard drives from
falling into the wrong hands
How?
Data removal service for
end-of-life devices
*HDD available with specific devices only Secure Data Through the Life of Devices 32 Secure Data Through the Life of Devices

3. Keep device hard disks in a safe
place when not in use.
REMOVABLE
HARD DRIVE
KIT
INTELLECTUAL
PROPERTY
CONTROL
POLICY
As part of our Intellectual Property Control Policy,
no hard disk drive will be removed without
confirmation from an authorised responsible user.
As it always remains the responsibility of the
information owner to correctly destroy data at the
end of its life, the user may wish to retain the hard
disk drive. These arrangements can be discussed
and formalised in property control policies that Canon
can implement as part of a Managed Print Service.
The optional kit allows the removal of a hard disk for
storage in a secure location. The hard disk can be
removed and reinstalled easily and securely. Once
installed, it is secured by padlock.
When the HDD Mirroring Kit or HDD Data Encryption
& Mirroring Kit is used with the Removable HDD Kit,
you can store the same data on two hard disks and
you can encrypt the data and store the hard disks in
a safe place.
It is important for organisations
to consider data destruction at
(1) the end of the device life,
(2) an in-service failure or
(3) as part of a device movement.
WHY USE IT?
This feature provides another layer of data security
for government agencies, corporate offices, law firms,
financial institutions, and other organisations that
need to ensure that data stored on the hard disk is
physically secured when the unit is not in use.
IN USE IN USE
Secure Data Through the Life of Devices 54 Secure Data Through the Life of Devices

4. HDD SECURE
DATA ERASE
IT’S REAL TIME
Real time erasure of sensitive data stored on hard
disk drive of the device produced during copying,
printing, scanning and faxing is possible and can
prevent the reprinting of materials.
PREVENTS A DATA TRAIL
Secure data erase provides an additional level of
assurance by removing or protecting data at rest
on the MFD. Without this functionality enabled
only the pointer to the data is deleted and not the
actual data itself.
THE FOLLOWING DATA IS
COMPLETELY ERASED:
• Image data created when scanning
• Temporary data created when using the Remote
or Cascade Copying mode
• Data that remained after you deleted a
document in an inbox
• Sent and received fax/I-fax data
• Spooled data
• Data temporarily stored as print data
If the HDD Secure Data Erase option is enabled,
data is automatically and completely erased when
it is deleted from the hard disk and ensures that no
data remains. You can select the Erase mode and
timing for erasing data from the hard disk.
Canon offers a comprehensive service to help protect
sensitive information by removing all user data from
redundant, end-of-life print devices.
A number of options are available based on customer
requirements and regional regulations.
DATA REMOVAL
SERVICE
For each Canon MFD that is used
for the output of sensitive material,
we recommend the use of the
Canon Hard Disk Drive (HDD)
Secure Data Erase option.
Ensure sensitive data is removed
permanently from end-of-life devices
AFTER USE
Hard Disk Erase to DoD standard
Device Inspection and certification
Hard Disk Removal and hand over
to customer
Device Inspection and certification
Hard Disk Removal and safe disposal in
line with WEEE directive
Device Inspection and certification
1
2
3
IN USE
6 Secure Data Through the Life of Devices Secure Data Through the Life of Devices 7

5. Canon Europe Ltd
3 The Square,
Stockley Park,
Uxbridge,
Middlesex
UB11 1ET
UK
Canon U.K. Ltd
Woodhatch
Reigate
Surrey
RH2 8BF
UK
Canon Inc.
Canon.com
Canon Europe
canon-europe.com
English Edition
© Canon Europa N.V., 2017
INTERESTED?
There is no fool-proof plug and
play office security solution.
Every business has to determine
what represents an acceptable
level of risk.
Canon is a pro-active partner to
businesses seeking to keep data
safe as part of a resilient enterprise
information security policy.
One voice
Our information security team is responsible for
both Canon’s internal information security, and the
advice and solutions we offer to our customer.
Our is an ethos of security and
privacy by design
When we design or select technologies, products
and services for our customers, we consider their
likely information security impact on our customers’
environment, and incorporate security and measures
to enable protection to the desired level.
An inclusive approach
All organisations are different. There is no one-size-
fits-all solution when it comes to formulating a
appropriate information security approach for
your business. At Canon, our approach is to
work closely with our customers to build better
information security together.
Satisfy the information security expectations of:
• Shareholders
• Staff
• Customers
• Suppliers
• Partners
• Guests
• Channel Partners
• Contractors