Oracle APPS :Receivables Auto Invoice

1. AR
Auto Invoice

2. Agenda
 Functional Overview
Purpose
Features
 Data Flow
 Table Descriptions
Temporary Table
Interface Table
Standard Apps. Receivables Tables
 Interface Table Structure
 Assumptions & Validations
 Concurrent Request

3. Functional Overview
Purpose
•Powerful tool to import & validate data from other financial systems
•Create invoice, debit-memos, credit-memos and on-account credits
Oracle receivables
Features
Auto Invoice Purge Program
Provision to delete data from interface tables automatically if the
data is successfully imported.

4. Features (Contd.)
 Calculating Tax
- Incorporate functionality to reflect taxes such as Sales Tax, VAT, etc.
- Flexibility to add Tax code lines, Tax exempt lines or automatically
determine taxes.
 Creating Transactions
- Creates invoices using invoicing rules, grouping rules, etc
 Invoices against commitments
- Allows creation of invoices against commitment similar a manually
entered invoice.
 Transaction Flexfields
- Facilitates linking each transaction to the original system

5. Data Flow
Feeder System data
file
Loader program
XXAR_AUTOINV_TEMP
Validation program
Error
Record
?
YesNo
P
Update the error
record

6. RA_INTERFACE_LINES_ALL
Auto Invoice import program
P
Data FlowData Flow
Standard Apps tables RA_INTERFACE_ERRORS
Valid Data Error Data

7. Table Descriptions
Temporary Table -
XXAR_AUTOINV_TEMP
This is used for storing data from the data file to meet the
specific needs of an organization.
Interface Table -
RA_INTERFACE_LINES_ALL
Data enters this table after passing validation steps. Records
that enter this table are of type ‘LINE’, ’FREIGHT’, ‘TAX’
or ‘CHARGES’.

8. Table Descriptions
Standard Receivable Tables -
 RA_BATCHES_ALL
Stores information of each batch of invoice you
enter.
 RA_CUSTOMER_TRX_ALL
Stores the header information such as customer,
transaction type for each transaction
 RA_CUSTOMER_TRX_LINES_ALL
Stores the line items linked to header stored above.

9. Table Descriptions
 RA_CUST_TRX_LINE_GL_DIST_ALL
Shows distribution of amounts in the affected GL accounts
for an invoice or credit-memo
 RA_CUST_TRX_LINE_SALESREP_ALL
Stores sales credit information for invoice lines.
 AR_PAYMENT_SCHEDULES_ALL
Stores all transactions except adjustments and this table is
updated on receipt of invoice, credit-memo or debit memo.

10. Interface Table Structure
Important Columns
1) Line_Type – Should be ‘LINE’,’TAX’,’CHARGES’,’FREIGHT’
2) Set_of_Books_Id
3) Batch_Source_Name
4) Interface_Line_Context
5) Description
6) Org_Id
7) Currency_Code
8) Conversion_Type
9) Orig_System_Bill_Customer_Id
10) Orig_System_Bill_Address_Id
11) Orig_System_Ship_Customer_Id
12) Orig_System_Ship_Address_Id
13) Interface_Line_Attribute1&2

11. Assumption & Validations
 Organization is defined
 Set of Books and Currency are defined
 Batch Source is defined
 Customer Bill_to and Ship_to names and addresses are valid
 Inventory item and Unit of Measure code is valid for ‘LINE’
items
 Description field is not null
 Transaction flexfield values are valid.

12. Concurrent Requests
Request Set :
Auto Invoice Processing
1) AR Auto Inv Loader Prog (Custom) :
Loads data from data file to XXAR_AUTOINV_TEMP.
2) Auto Inv Vld Prog (Custom) :
Validates data in XXAR_AUTOINV_TEMP and loads the
interface table RA_INTERFACE_LINES_ALL.
3) Autoinvoice Master Program
Takes in valid parameters and internally calls the Import program
3.1) Autoinvoice Import Program
Loads data in the standard receivables tables.

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