Christine M. Stefanich
6473Cherry HillRoad,Hartford, WI 53027
Executive Administrative Assistant
“Building value for the organization by supporting the executive in such a manner
that he or she is able to more effectively perform his or her job!”
Extensive background of 20+ years in administrative support
Exceptional written and oral communication skills
Ability to develop and maintain excellent long term client relationships
Ability to interact with a variety of individuals in a courteous, professional manner
Proven capability to work well under pressure and within tight deadlines
Proactive leader recognized for team building skills and planning with superior client service
Organized - ability to set priorities, handle multiple tasks, adapt quickly to changes
Strong attendance record
Confidential, multitasker with excellent customer service skills
20+ years advanced proficiency in Excel, Word, Outlook, Internet Research
5 years Power Point, Publisher, Visio
3 years Emptoris V9.5 Contract Management with designation of “Super User”, Cisco Jabber, Concur and Kronos
Molina Health Care of WI – 11200 Parkland Av., Milwaukee, WI November 2013 - present
Oversee departmental administrative duties while adapting quickly to changes in the work place. Providing an extensive
level of clerical support to the Director of Contracting and staff of five Contract Managers.
Research and analyze the needs of providers, preparing contracts, urgent one time agreements, amendments, negotiating
reimbursement rates, and proofing contract language.
Coordinate and handle all logistics for training, onboarding and supervising staff for special assignments. Track, compile
and report feedback received for all training.
Create highly efficient filing systems; immaculate organization for quick and thorough access.
Navigate Outlook calendar with expertise to coordinate events, organize web-ex meetings, and maintain schedules.
Draft, create, and maintain provider network database through Emptoris V9.5 contract software.
Able to proficiently navigate Forward Health, Healthgrades, NPI registry websites
Giles Engineering Associates, Inc. – N8W22350 Johnson Rd., Waukesha, WI November 2012-October 2013
Provide executive administrative support to Vice President and staff of six Engineers.
Organize and perform office administrative tasks including all client correspondence and customer service requests
responding to high volumes of inquiries in a pleasant and professional fashion.
Proof, review, and print all materials for client engineer reports in an organized, professional and timely manner.
Review and schedule client/engineer meetings and ensure no scheduling conflicts.
Christine M. Stefanich ResumeCont’d.
Deputy City Clerk
City of New Berlin – 3805 S. Casper Dr., New Berlin, WI April 2008-October 2012
The Deputy Clerk performs City Clerk duties in his/her absence including execution of city documents and supervision of
Primary responsibilities include a wide range of clerical and administrative support functions including assisting the City Clerk
with election administration, managing licensing and permit operations, coordinating and assembling Committee of the
Whole and Common Council agendas, packets and recording meeting minutes.
Maintenance of Municipal records including contracts, resolutions, and ordinances and, open records requests.
Recruit and assist with training and supervision of poll workers for each election. 3 years’ experience coordinating and
handling all logistics for poll worker training and clerk network meeting activities - venues, equipment and vendors, internally
and off-site. Handle all expenses and purchases for training events - handling all logistics from start to end of event.
Deputy Clerk / Plan Commission Assistant
Town of Vernon – W249S8910 Center Dr., Vernon, WI March2005-April 2008
The Deputy Clerk performs Town Clerk duties in his/her absence including execution of town documents.
Primary responsibilities include a wide range of clerical and administrative support functions including set up of all weekly
appointments and gather all necessary information; assist the Municipal Clerk with all functions of the Election process.
Generate agendas for all town committees; set up for weekly meetings and take necessary meeting minutes.
Process and record deed restrictions, and process special assessment requests; proof, review, and print newsletters for
Update Town directory, post public documents, generate monthly meetings calendars, and update local TV channel and
Arrange both internal and off-site functions; requiring effectual negotiation with vendors, equipment and venues - handling
all logistics from start to end of event. Handle profit and loss for expenses/purchases for training and special events.
Legal Administrative Assistant
Michael F. Dubis, Attorney at Law – 208 E.Main St., Waterford, WI January 2002-March 2005
Primary responsibilities include the preparation of Chapter 7 and Chapter 13 bankruptcy schedules for filing.
Proof, review, and print all materials for the preparation of Trustee 341 hearings, schedule attorney/client meetings and,
frontline customer service.
Draft Notices, Complaints, Affidavits, Orders and various Attorney correspondences.
Answer multi-line phone system and questions within bounds of delegated authority. Copy and fax various types of
information and organization and upkeep of files. Any and all additional duties as needed for full Attorney/Paralegal support.
Muskego High School – Honors graduate
District Director of Wisconsin Certified Municipal Clerks, 2010 to 2012
Wisconsin Certified Municipal Clerk Designation, 2010 & 2011
Pre-Supervision Certification, Cities and Villages Mutual Insurance Company, November 2009
Wisconsin Certified Municipal Clerk, University of Wisconsin-Green Bay, July 2009
Member of International Institute of Municipal Clerks (IIMC) - (2005-2007 - Gold Certificate of Achievement Awarded by WMCA)
Member of WMCA Special Projects Committee, 2008
Agape Community Center, Feeding America, Community Memorial Hospital, Susan G. Komen, Brook Life Church