Agenda Basics

1. Easy-Speak Help Desk
Webinar #1
Agenda Basics
Coach Carole and Friends
14 July 2016 20:00 GMT +10

2. Your Click Meeting Tools

3. Your chat panel tools
 Use the Chat panel for comments or questions

4. Where in the world are you?

5. Welcome and Round Robin
 Introduce yourself in text chat: TM Club (s) and Role (s)
 What is your level of expertise in easy-Speak? A, B, C or D
A B C D

6. Introducing the easy-Speak Help Desk
Share the
online flyer
https://www.smore.com/uqeyd-easy-speak-help-desk
easy-Speak Online Training for Toastmasters

7. It’s All About Agendas: Presentation Detail
 Creating Agendas:
 Creating meeting agendas
 Customising agenda templates
 Printing Agendas - options
 Filling Agendas:
 Assigning and Scheduling – options
 Requesting a Speech
 Scheduling a Speech
 Requesting an Educational
 Scheduling of an Educational

8. Demonstration: Create a Meeting
1. Select Create Meeting from VPE tasks or Meetings Menu
2. Select the Event Type
3. Select the date and time
4. Select the venue
5. Select the Meeting Manager
6. Add any details in Message body
7. Click Submit
 Let’s add a meeting to King Arthur’s Playground site.

9. Club Meeting:
Toastmaster
Meeting

10. Agenda awaiting Assignments

11. Agenda with Assignments in place

12. Q & A
 What is your preferred process for creating Club Agendas?
 How do you prefer to assign roles for Agendas?
 How do you prefer to schedule speeches in advance?

13. Process for Customising:
 Select the Insert Above icon from left column
 Configure the agenda item in the popup window

14. Adding a new agenda item

15. Templates

16. Selecting or changing Templates for the
Agenda
 Process for Editing:
 Select the Agenda Edit
icon
 Select from the drop
down list of templates
and SAVE

17. Creating a new template based on a
previous template
 Scroll to bottom of Agenda Edit Screen
 Select second option and create a new Template title
 Select the New Template icon to save it

18. Creating
Committee
Meetings

19. Agenda items
here
Create a Committee Meeting

20. Club Committee: invite officers to sign up

21. Other Event: Special Agenda
Online
Speech
Contest
???

22. Other Event appears in Discussion
Forum

23. Printing

24. Printing Final Agenda
http://easy-speak.org/kb.php?mode=article&k=35

25. Agenda for Mobile Devices

26. Request and Schedule a speech

27. Requesting and Scheduling a Speech
For a member

29. Requesting an Educational
For a Club Officer
or Assistant

30. SCHEDULING

31. Scheduling – Forward Planning
Use summary
to identify
next
speakers

32. Example: Starting a New Workbook

33. Discussion Questions
 What is in your preferred Agenda Template?
 What is your process for prompting Speech requests in
advance?
 How do you plan ahead for filling the next Agenda?

34. Where to for more Help?
YouTube Video Tutorials
https://www.youtube.com/user/easySpeaksupport
Next Webinar
July
28

35. Your Requests
 What do you want to see
in the next webinars?
 Control Panel Basics
 Meeting Emails and
Forums
 Club Charts and Goals

36. Coach Carole
coachcarole70@gmail.com
Skype Id: coach.carole
Easy-Speak Help Desk
Thanks to
participants
and speakers
https://www.slideshare.net/secret/bQF4sBuVhjnm42