Office 365 & SharePoint Online - Driving Innovation and Efficiency Through the Cloud

THE POWER OF PERSPECTIVE

Office 365 & SharePoint Online: Driving
Innovation and Efficiency Through the Cloud

Jesus Salazar and Sai Shankar
Credera
Copyright © 2011 Credera. All Rights Reserved.

Introduction … www.credera.com

Speakers

Jesus Salazar, Senior Manager
– 11 years of experience with Microsoft-based technologies
– Experience delivering IT solutions to medium and large businesses
– Microsoft Certified Professional
– Member of the Office 14 Developer Advisory Council where he has helped
shape the features and architecture of the next generation of Microsoft Office and SharePoint

Sai Shankar, Senior Architect
– 11 years of experience designing and developing Microsoft-based software
solutions
– Responsible for architecting and implementing mission critical systems
– Microsoft Certified Solutions Developer
– Certified in SharePoint 2007 and BizTalk Server
– Holds a seat on the Office 14 Advisory Council

Copyright © 2011 Credera.
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All Rights Reserved.
T H E P O W E R O F P E R S P E C T I V E

Agenda … www.credera.com

Welcome to Office 365 & SharePoint Online: Driving Innovation and Efficiency Through the Cloud

 Objectives and Target Audience
 How has Office Evolved?
 What is Office 365?
 Why Office 365?
 SharePoint Online
 Exchange Online
 Lync Online
 Office Professional Plus
 Demo
 Office 365: Standard and Dedicated Versions
 About Credera
 Q&A

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Objectives and Target Audience… www.credera.com

The Objective is to Provide an Overview of Office 365, Understand the Variations in the Different
Versions, and Discuss Licensing & Key Criteria to Make the Leap to the Cloud
Objectives
 Review the evolution of Office leading to the Cloud
 Discuss the components of Office 365
 Compare Office 365 with the on-premise versions
 Discuss the licensing & the key criteria to choose a version of Office 365

Target Audience

 Solutions Architects  Business Analysts

 Business Decision Makers  Business Management

 Technical Decision Makers  IT Management

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How Has Office Evolved… www.credera.com

As Office Has Continued to Evolved, So Has the Way that Information is Stored and Shared

As collaboration and information sharing technologies have evolved,
so has Microsoft Office in order to accommodate.

Office Office Office Office Office Office Office
Office 3.0
95 97 2000 XP 2003 2007 2010

Network Web/ Office
Floppy Drives BPOS
Shares SharePoint 365

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Microsoft Office 365... www.credera.com

Microsoft Online Services

•
•
•
•
•
•

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What is Microsoft Office 365… www.credera.com

The Next Wave of Microsoft Online Services Leveraging Office 2010 Technologies and Capabilities

Office
SharePoint Online Office
Office Live
Communications Professional Lync Online
Meeting Online Plus
Exchange Online

BPOS Office 365

Microsoft Online Services

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Why Microsoft Office 365… www.credera.com

Provides Enterprise-Level Features and Operation Characteristics Without the Typical Overhead

Security

Updateability Reliability

Accessibility Compliance

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Microsoft SharePoint Online… www.credera.com

Brings Together the Familiar SharePoint Collaboration Platform Now Delivered as an Online
Service Making the Power of the Cloud Work for Your Business

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Intranet and Extranet Sites Work Exactly Like They Do with an On-Premise Implementation

• My Sites, Team Sites, Intranet Sites,
Extranet Sites
What is in? • Office Integration
• SharePoint Workspaces
• Simple Public Websites
Sites and
Communities
• SharePoint for Internet Websites
• WCM workflows and approval, Site
What is out? Authoring
• Web Analytics

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The Most Commonly Utilized Content Management Features Are Still Available in SharePoint
Online

• Document Libraries
• Slide and Media Libraries
What is in? • Business Taxonomies and Tagging
• Document Sets and IDs
• Office Web Applications
Content
Management
• Access to Customer Asset Management
Systems
What is out? • IRM
• Records Center
• Word Automation Services

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Certain BCS Features and Search Features Are Not Available with SharePoint Online

• Cross Site Collection Search
• Search Refiners, Indexing Controls
What is in? • Phonetic Search (nicknames)
• Excel, Access, Visio, and Forms Services
• Sandbox Solutions (site collection level)
Search,
Insights, And
Composites • BCS
• “Unified” Search, FAST Search
What is out? • Performance Point and PowerPivot
• Chart Web Part
• Full Sandbox Solutions, Timer Jobs

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Developers Will Leverage the Same Tools Used for SharePoint On-Premise

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SharePoint Online Now Offers High Affinity Over Its Predecessor And Will Continue to Add
Features Currently Available With SharePoint On Premise

SharePoint online

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• Capacity increase: 10 GB for each subscribing O F
T H E P O W E R P E R S P E C T I V E

Microsoft Exchange Online… www.credera.com

A Hosted Enterprise Messaging Solution Based on Microsoft Exchange Server

 Rich client access via Outlook
 Premium Web e-mail experience via OWA
 Support for a broad range of mobile devices
 Large mailbox sizes (25GB)

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Microsoft Exchange Online… www.credera.com

Blackberry and Advanced Customizations Are the Biggest Things You Might Miss with
Exchange Online

• Large Mailbox sizes
• Anti-spam and antivirus
What is in? • Remote Powershell
• API and Data Migration tools
• Role based ACLs
Exchange
Online
• Blackberry Application Push
• Hierarchical Address Book
What is out? • Server side code, .dlls
• Custom Themes, Logos, Add-ins
• Multiple On-Premise AD forests

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Microsoft Lync Online… www.credera.com

Next-Generation Cloud Communications Service That Connects People in New Ways, Anytime,
From Anywhere

Instant Messaging Audio, Video, Web Voice &
and Presence conferencing PBX Replace

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Allows You to Interact with Your Co-Workers and Partners Over IM and LiveMeeting, and
Provides Voice and Video Communication Options

 Connect with others through Lync contact photos,
activity feed, and interactive contact card in Office
 Move easily from instant messaging into ad-hoc
online meetings, including audio, video, and screen
sharing
 Conduct online presentations including audio, video,
screen sharing, and a virtual whiteboard
 Invite external contacts to easily join online meetings
via a PC or web-based client
 Connect with customers and partners through IM,
audio, and video federation

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Will Make Real-Time Collaboration and Conferencing a Cinch

Lync user can only be ‘homed’ on-premises or online (can’t split IM/conferencing/voice).

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Microsoft Office Professional Plus… www.credera.com

Offers User-Driven Updates and New Server Integration Capabilities That Make It Easier for
Everyone to Track, Report, and Share Vital Information

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Office 365 Provides the Best Productivity Experience Across a Multitude of Devices

Best Productivity Experience
The Cloud on Your Terms
Across PC, Phone, Browser

Online Service

On-Premises

Unified Business Enterprise Content
Collaboration Enterprise Search
Communications Intelligence Management

Unified Business Platform

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Office 365 Provides the Best Productivity Experience Across a Multitude of Devices…Continued

Promote faster adoption of Office enables users get more Single-interface training
new capabilities through value from servers along the helps manage support
tools used every day journey to the cloud costs
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Making the Comparison

Client Server/Service
Lync Server 2010
Share an Office application with others in one click Lync 2010
Lync Online
Unified See presence and contact others from within your shared Word 2010 Lync Server 2010
Communications document with IM or voice Lync 2010 Lync Online

Exchange Server 2010
See voice mail transcripts and faxes right in your inbox Outlook 2010
Exchange Online

Business Consolidate & quickly analyze and vast amounts of data. PowerPivot for Excel SharePoint Server 2010
Share & Refresh powerful BI models in SharePoint add-in SharePoint Online
Intelligence
Word 2010 SharePoint Server 2010
Edit the same document at the same time PowerPoint 2010 SharePoint Online

Use & update SharePoint documents and lists when you’re SharePoint Workspace 2010 SharePoint Server 2010
not connected (formerly Groove) SharePoint Online
Collaboration
SharePoint Server 2010
Quickly broadcast a slideshow right from within PowerPoint PowerPoint 2010
SharePoint Online
Avoid sending sensitive mail to the wrong people with help Exchange Server 2010
from Mail Tips and keep security a priority with Retention Outlook 2010
Policy and Automated Policy Application Exchange Online

SharePoint Server 2010
Enterprise Content Enhance content management with smart templates that Word 2010
populate document metadata SharePoint Online
Management SharePoint Server 2010
Easily access rich client/server capabilities with the Office 2010
Backstage view in Office 2010 SharePoint Online

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Microsoft Office 365 Summary… www.credera.com

Office 365 Provides a Seamless Online Services Experience

Federated
Ad Hoc
Office Greatly Identity and True Cloud Centric
Meetings, Chat,
Professional Enhanced Office Better Server and Client
and Real-Time
Plus Licenses Integrations Authentication Applications
Collaboration
Options

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www.credera.com

Demonstration

To watch demonstration, please:

1. Pause slideshare presentation
2. Click on http://www.youtube.com/watch?v=7IE02QWw0rk
3. When demonstration ends, return to continue slideshare
presentation

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Microsoft Office 365… www.credera.com

Standard and Dedicated Versions

• Multiple customers, one architecture • Single customer per architecture
• Customer needs rapid deployment • Businesses greater than 5,000 seats
• No seat limit • Optimize for 20,000+
• Cost efficiency a key focus • Customer needs most server features
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Standard Versus Dedicated Evaluation Criteria

• Number of users determine the optimal environment
Users • Plans can change depending on the types of usage

• Both solutions support SPD and Sandboxed Code customization
Customization • Third Party components like Nintex, upload to Central Admin
etc. are limited in both versions

Regulatory • Industry regulatory requirements can guide the decision to go
dedicated
Requirements

• Functionality and internal usage of SharePoint dictates the
Functionality choice of versions

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Key Functionality Differences

Unavailable Features Unavailable Features
• BCS • Searching BCS Data
• SSO • SSO
• Performance Point • Performance Point
• Dashboards & Charts • FAST Search
• FAST Search • Dedicated Records Center
• Dedicated Records Center
• Third Party Components like Nintex/DocWay Limited Availability
etc. • BCS that can connect without SSO to REST/Web
• Ability to deploy custom code/forms/solutions Services only(No Direct SQL access)
to Central Admin • In-place Records Management
• Approved third party components can be
installed
• Deploy custom code solutions to Central Admin

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User Segments: Right Features for the Right Users

Low cost offering to users that do not
have messaging and collaboration
capabilities today

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Plan for All Your Employees and Retail Pricing

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A Map Versus a Guide

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About Credera … Microsoft Solutions Practice Overview … www.credera.com

Credera is a Microsoft Gold Certified Partner that Utilizes a Business First Approach To Implementing
Technology Solutions

 Business and Technology Consulting  Microsoft Solution Offerings
Firm – Custom Application Development
– MS Gold Certified Partner
– Member of Microsoft’s SharePoint – Enterprise Portal Design & Implementation
Development Advisory Council (DAC)
– eCommerce
– Microsoft’s Customer Experience Award
for 2009, South Central Region – SOA & Business Process Integration
– IW Competency (Microsoft’s Corporate
– Business Intelligence & Data Warehouse
SharePoint Certification)
– Certified provider of SharePoint – Customer Relationship Management
Deployment Planning
– Established 1999
– Offices in Denver, Dallas, Austin  Client Sampling

 Our Services
– Management Consulting

– Technology Solutions

– Business Intelligence

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Questions and Answers… www.credera.com

Next Steps

Thank you for attending!
Please complete the evaluations.

Contact Information:
Jesus Salazar – jsalazar@credera.com
Sai Shankar – sai@credera.com
www.credera.com
Twitter: @Credera
Blog: http://blogs.credera.com/

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www.credera.com

Demonstration

To watch demonstration, please:

1. Pause slideshare presentation
2. Click on http://www.youtube.com/watch?v=7IE02QWw0rk
3. When demonstration ends, return to continue slideshare
presentation

- 35 -

Office 365 & SharePoint Online - Driving Innovation and Efficiency Through the Cloud

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Office 365 & SharePoint Online - Driving Innovation and Efficiency Through the Cloud