THE IMPLEMENTATION 
 OF BUSINESS PROCESS AUTOMATION 
 IN YOUR BUSINESS

1. THE IMPLEMENTATION
OF BUSINESS PROCESS AUTOMATION
IN YOUR BUSINESS
DANIEL GOLA

2. WHAT IS A BUSINESS
PROCESS AUTOMATION (BPA)

3. Business process automation (BPA) is the strategy a business uses
to automate processes in order to contain costs. It consists of integrating
applications, restructuring labor resources and using software applications
throughout the organization.
(wikipedia.org)

4. BPA EXAMPLE

5. CONTRACT MANAGEMENT
Example: Corporate Commission of the Mille Lacs Band of Ojibwe Indians
by Renee Floyd

6. Without automation:
The Corporate Commission managed about 500 contracts a year
for its 12 businesses that ranged from hotels to gas stations.
Deadlines were frequently missed, resulting in 10-15% fee increases.
Contracts were printed and distributed via fax, a process that took
weeks and sometimes months to complete. Administrative
assistants were needed in each department to route the contracts
and generate monthly reports on contract activity.

7. With automation:
Contract Automation with Laserfiche ECMContracts are electronic
from start to finish, meaning forms are standardized. As a result,
scanning costs are eliminated, illegible faxes are a thing of the past
and training time is kept to a minimum. Contract routing is done
automatically, so administrative assistants no longer have
to photocopy, track, or make reports of contracts.

8. BPA CHALLENGES

9. • Systems integration capabilities
• Database centralization
• The complexity of automated processes
• Company structure

10. PROCESS ANALYSIS
AS A MAJOR FACTOR
IN THE IMPLEMENTATION OF BPA

11. PROCESS ANALYSIS
The analysis involves a thorough analysis of the processes occurring
in the enterprise. Frequently analysis identifies bottlenecks in the
organization and activities of the company. The analysis process is
the starting point for further analysis of the systems used by the
company.

12. BPA DEVELOPMENT
AND ITS IMPLEMENTATION

13. SPECIFICATION
After analysis, we suggest specific solutions that are designed to
get rid of bottlenecks. The starting point for the implementation of
the new system is a detailed specification prepared in accordance
with the methods of implementation management.

14. SCRUM
Implementation of complex systems requires adequate methods of
managing a team of specialists and organizations working on the
project. Agile management methods meet these challenges. The
suggested method is SCRUM.

15. FROM DIFFERENT PERSPECTIVES INTO A RUNNING SYSTEM
SCRUM requires a particular specification of the system using a
variety of perspectives. The system and its operation are described
as user scenarios. The specification describes the perspective of the
system, user, administrator, functionality, etc.

16. PARTICIPATION OF THE CUSTOMER
IN THE DEVELOPMENT AND IMPLEMENTATION
SCRUM in its rules implies a contribution of the customer. Design
periods known as sprints allow the modeling of system
functionality.

17. AN ENTIRELY NEW SYSTEM

18. TAILORED TO THE NEEDS
The result of a detailed analysis, properly prepared specifications
and agile project management methodology is a system that allows
the automation of business processes within a set range.

19. KEY BENEFITS
OF PROPERLY DESIGNED
BUSINESS PROCESS AUTOMATION

20. KEY BENEFITS
• A significant reduction in the cost of business activity
• A significant increase in productivity
• The ability to increase business turnover
• Release of human resources and the ability to use its potential
• Building a strong competitive advantage

21. DANIEL GOLA
E-Commerce Analytics Manager
Tel.: +48 502 416 789
E-mail: d.gola@i-systems.pl
www.i-systems.pl