How to Govern Your Master Data

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Copyright © 2018 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
#RWDG @RSeiner
How to Govern Your Master Data
Monthly Webinar Series Hosted by DATAVERSITY
Robert S. Seiner – KIK Consulting / TDAN.com
December 20, 2018 – 11:00 a.m. PT / 2:00 p.m. ET
Real-World Data Governance

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Introduction
• Real-World Data Governance – Monthly Webinar Series
January 17, 2019 – What’s a Data Steward to do?
Third Thurs @ 2pm EST – Register at TDAN.com, KIKconsulting.com, DATAVERSITY.net
• Non-Invasive Data Governance Book
ISBN 9781935504856 / Technics Publishing / Amazon.com
• Speaking @ Dataversity Events
Enterprise Data Governance Online 2019 (EDGO) – Virtual Conference – January 23, 2019
Enterprise Data World 2019 (EDW) – Boston, MA – March 17-22, 2019
Data Governance and Information Quality Conference 2019 (DGIQ) – San Diego, CA – June 3-7, 2019
• Non-Invasive Data Governance Online Learning Plan
DATAVERSITY Training Center
https://training.dataversity.net
• The Data Administration Newsletter (TDAN.com)
Twice Monthly – Articles, Columns, Blogs and Features
Produced by DATAVERSITY – Subscribe for emails
• KIK Consulting & Educational Services
KIKConsulting.com
Home of Non-Invasive Data Governance™

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• In this webinar I will discuss:
– The Connection between Master Data and Data Governance
– Why and How Master Data needs to be Governed
– Applying Governance Roles and Actions to Master Data Processes
– Whether there is Such a Thing as Master Data Governance
– The Value Data Governance Brings to Master Data
Abstract

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• Data Governance
– Data Governance is the Execution and Enforcement of Authority
Over the Management of Data and Data-Related Resources.
• Data Stewardship
– Data Stewardship is the Formalization of Accountability
Over the Management of Data and Data-Related Resources.
Definitions

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• Non-Invasive Data Governance™
– The practice of:
• applying formal accountability & behavior
• through non-invasive roles & responsibilities
• to existing and / or new processes
• to assure that the definition, production & usage of data
• assures regulatory compliance, security, privacy, protection & quality.
– Non-Invasive describes how governance is applied to assure
non-threatening management of valuable data assets.
– The goal is to be
» Transparent
» Supportive
» Collaborative.
Definitions

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• The connection between DG and MDM is very explainable.
• Governance is authority.
• Master data is the authoritative data.
• Governance is the activity that assures that the Master Data is authoritative.
• Without Data Governance can Master Data be the authoritative source?
The Connection between Master Data and Data Governance

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• What does it mean to “Master” something?
– To become very skilled in or knowledgeable about.
– To overcome or defeat.
– To become the “Go To” version of something that everybody can trust.

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• What does it mean to “Master” data?
– To provide data a single authoritative source and use it across multiple
systems, applications, and/or processes.
– To provide a single source of business data used across all systems,
applications, and processes for an entire enterprise.

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• The top avoidable mistakes of Data Governance and MDM are quite similar.

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• Top Avoidable Governance & MDM Mistakes:
– Lack of Executive & Strategic Level Understanding & Support
– Lack of Program Accountability & Responsibility
– Lack of Definition of Best Practices as a Target Behavior
– Lack of Critical Analysis of Present Environment
– Inability to Select & Follow Suitable Approach

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• More Top Avoidable Governance & MDM Mistakes:
– Lack of Planning and Ability to Support Meaningful Initiatives
– Framework of Roles & Responsibilities
– Making Data Governance & Data Quality Optional
– Lack of Focus on Communications
– Improper Expectations of the Quality of the Data
– Failure to Stay Iterative and Incremental in the Approach

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• Master Data as Data
– Data by Master Subject Area
– Data by Domain and Sub-Domain
– Data as System of Record or Single Point of Truth
• Master Data as a Process
– Process of Defining Data
– Process of Producing Data
– Process of Using Data
Why and How Master Data needs to be Governed

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• Master Data as Data focused:
– Data Quality
– Data Security
– Data Usage
– Data Structure and Design (logical data model)
– Data Storage (volume requirements)
– Data Movement (extraction, transformation, load)
– Data Function Requirements
– Data System Requirements

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• Master Data as Process focused:
• Governing the Process associated with Master …
– Data Structure and Design (logical data model)
– Data Storage (volume requirements)
– Data Movement (extraction, transformation, load)
– Data Security
– Data Quality
– Data Usage
– Data Function Requirements
– Data System Requirements

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• Data Structure and Design (logical data model)
• Governing the …
– Design and the Structure of the Master Data
– Meta-Data Associated w/the Master Data (Definition, Rules, …)
– Accessibility to the Meta-Data
– Validation and Approval of the Structure and Design

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• Data Storage (volume requirements)
– Master Data Storage
– Volume Present and for Growth (Future Requirements)
– Security of the Master Data Resource
– Retention and Life Cycle of the Master Data
– Backup and Recovery of the Master Data

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• Data Movement (extraction, transformation, load)
– Movement of the Master Data
– Selection of Data to be Master Data
– Transformation of Data
– Loading of Data into the Master Data Resource
– Migration and Conversion of the Data

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• Data Security
– Security of the Master Data
– Classification and Handling of the Master Data
– Accessibility of the Data
– Risk Associated with Master Data

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• Data Quality
– Quality and Certification of Master Data
– Definition of Standards and Values
– Collection and Publication of Standards
– Process of Recording Data Quality Issues
– Process of Resolving Data Quality Issues

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• Data Usage
– Use of Master Data
– Definition and Production of the Master Data
– Who Can Access and See the Data
– Understanding of the Master Data
– Production and Distribution of Reports and Data
– Audit and Compliance of the Data

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• Data Function Requirements
– Process of Defining Functional Requirements for Master Data
– Documentation of the Requirements
– Approval of the Requirements
– Process of Meeting Functional Requirements

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• Data System Requirements
– Process of Defining System Requirements for Master Data
– Documentation of the Requirements
– Approval of the Requirements
– Process of Meeting System Requirements
– Design Constraints
– Performance Requirements
– Data Quality and Production Support Requirements
– Usability Requirements

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• The Components of Master Data Governance Roles:
– The Levels
– The Domains
– The Diagrams
– The Roles
– The Responsibilities
Applying Governance Roles and Actions to Master Data Processes

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• The Levels of Master Data Governance Roles:
– Executive Level – Enterprise Leadership
– Strategic Level – Business Area Leadership
– Tactical Level – Cross Business Area Accountability
– Operational Level – Per Business Area Accountability
– Support Level – Sustenance & Supportive Accountability

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• Govern Domains of Master Data
– Focus on a specific subject areas
– Usage of subject area in the name of the program indicates MDM
• Customer Data Governance
• Supplier Data Governance
• Financial Data Governance
• Medical Data Governance

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• Sample Domains
– Subject Areas
• Customer
• Supplier
• Product
• Material
• Finance
• Employee
• Student
• Facility

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• So … Is there such a thing as Master Data Governance?
– Yes!
– Master Data Governance is when you focus your Data Governance
program on improving the value of your organization’s Master Data.
– Master Data Governance is the discipline of assuring the data that is
provided as part of the MDM solution is of high value.
– Master Data Governance focuses on the steps of the process that we
follow to master our data.
Whether there is Such a Thing as Master Data Governance

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• So … Is there such a thing as Master Data Governance?
– No!
– There is a single discipline called Data Governance.
– The discipline does not require the adjective that specifies which data is
being governed.
– The roles & responsibilities of the program and how data governance is
applied to process is the same (at least similar) for all types of data.
– Master Data Governance is not a separate program.

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• How do I go about Mastering Data Governance?
– Not a single institution that can certify you in MDG.
– Learn from information available from the multitude of sources.
– Follow a Best Practice approach to implementing Data Governance.
– Share experiences with other practitioners.
– Attend future webinars and conferences that address the topic.
– Learn from experience.

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• Is it important that YOU “Master” your Data Governance skills?
– Many organizations are focusing their initial implementations of Data
Governance on a single domain (subject area) of data.
– The development of Master Data Governance skills are repeatable and
transferrable across different Master Data subject areas.
– The development of Master Data Governance skills can also be applied to
Data Governance implementations that target different behaviors.
• Bottom Line:
– Master Data Governance is a very valuable skill to have.

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• Pro-Active Master Data Governance
– Build application of stewards into existing project management methodology
• Reactive Master Data Governance
– Build application of stewards into data quality methodology
– Build application of stewards into issue resolution process
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The Value Data Governance Brings to Master Data

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• Master Data Metadata Change Management in …
– Semantic Layer – Vocabulary – Pure Business Terminology
– Business Metadata – Dictionaries & Standards
– Technical Metadata – Technical Environment (DBMS Catalog, ETL …)

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MapstoHowUsed

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DataGovernanceMetadataPlatform
(artifact)

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#RWDG @RSeiner
• In this webinar I discussed:
– The connection between Master Data and Data Governance
– Why and how Master Data needs to be governed
– Applying Governance Roles and Actions to Master Data Processes
– Whether there is Such a Thing as Master Data Governance
– The Value Data Governance Brings to Master Data
Summary

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• Questions and Answers
Summary
• Reminder – Next Month – Real-World Data Governance Webinar Series
What’s a Data Steward to do?
January 17th, 2018 – 2 pm ET
Sign up at TDAN.com, Dataversity.net, KIKConulting.com

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• Robert S. Seiner
KIK Consulting & Educational Services – KIKconsulting.com
The Data Administration Newsletter – TDAN.com
Post Office Box 112571, Upper St. Clair, Pennsylvania 15241
412.220.9643, 412.220.9644 (Fax)
rseiner@kikconsulting.com
rseiner@tdan.com
@RSeiner #RWDG
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How to Govern Your Master Data

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