RWDG Slides: Governing Your Data Catalog, Business Glossary, and Data Dictionary

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Copyright © 2021 Robert S. Seiner – KIK Consulting & Educational Services / TDAN.com
Non-Invasive Data Governance™ is a trademark of Robert S. Seiner & KIK Consulting
#RWDG @RSeiner
Real-World Data Governance
Governing Your Data Catalog, Business Glossary,
and Data Dictionary
Monthly Webinar Series Hosted by DATAVERSITY
Robert S. Seiner – KIK Consulting / TDAN.com
April 15, 2021 – 11:00 a.m. PT / 2:00 p.m. ET

Governing Your Data Catalog,
Business Glossary, and
Data Dictionary Introduction
John Wills | VP Solution Development, Alation

2 | © 2021 Alation, Inc. – All Rights Reserved.
The Catalog is the Platform™
What Works?
• 225+ enterprise, household name customers
• > 50% use Alation for governance
• Usage growth rates are exponential & span the
enterprise
• Governance leaders succeed with Alation and
are recognized for their impact

How Does It Work?
• The catalog is becoming the sharing platform for knowledge workers
- Cataloging data, BI reports, APIs, metrics, terms, etc.
- Providing data context with glossaries, description, top users, popularity ratings, etc.
- Allowing peer-to-peer dialogue, comments, tagging, notifications, etc.
• The catalog is powering the next generation of self-service and fueling the
transformation to data driven cultures
• Governance is a key pillar of support for the community of contributors
- Guiding participation and knowledge sharing
- Enabling the community on policies and standards for metadata and data
- Improving the trust and confidence of data and descriptive metadata

Why Is It Working?
• Users are empowered to participate by contributing, not
only consuming
• Users have access to knowledge of, about and the data itself
• Alation’s catalog allow the governance process to scale with
the growth of enterprise data assets
• Alation provides a prescriptive approach to governance
- Leverages catalog adoption and usage
- Expands program incrementally
- Encompasses business, technical, and compliance governance
requirements
Cataloging
& Governance Convergence

Alation Active Data Governance Process
Key Characteristics
• Pragmatic, not theoretical
• Business, not IT-centric
• Incremental, not 'big-bang'
implementation
• Community driven, not
committee controlled
• Guided, not gated participation
• Employee value, not steward & IT
centric value
• Data usage, not documentation
dead ends

Detailed description
of the object with
links and previews
View popularity
rankings to determine
most valuable asset
Lineage traces
data to source
Find subject
matter experts
by table usage
Data stewards
identified to users
Trust Flags for
Endorsements,
deprecations, and warnings
propagate
best practices
Stewards Actively Guide Curation of Catalog Pages

Advanced Asset Search by Domains and Facets

Glossaries with Automatic Term Discovery & Suggestions

Policy Creation and Management

Connect Policies to Assets for Awareness & Enforcement

Surface Policies at the Point of Use

Use Metadata to Recruit & Assign

Collaborate and Share with Conversations and Flags

Curation and Quality Reporting

Thank You!

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#RWDG @RSeiner
Governing Catalogs, Glossaries, and Dictionaries
Introduction – Bob Seiner
Real-World Data Governance – Monthly Webinar Series
May 20, 2021 – Do-It-Yourself (DIY) Metadata Framework
Third Thursday each Month @ 2pm EST – Register at TDAN.com, KIKconsulting.com, DATAVERSITY.net
Non-Invasive Data Governance Book
ISBN 9781935504856 / Technics Publications / Amazon.com
Speaking @ DATAVERSITY Live and Virtual Events
Enterprise Data World 2021 – April 18-23, 2021
Develop a Metadata Plan – May 7, 2021
Non-Invasive Data Governance / Metadata Governance Online Learning Plans
Available Now: Business Glossaries, Data Dictionaries and Data Catalogs (6 course learning plan)
DATAVERSITY Training Center
https://training.dataversity.net
The Data Administration Newsletter (TDAN.com)
Twice Monthly – Data Articles, Columns, Blogs and Features
Produced by DATAVERSITY – Subscribe for emails
KIK Consulting & Educational Services
Updated Site: KIKConsulting.com (“Knowledge is King”)
Home of Non-Invasive Data Governance™

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#RWDG @RSeiner
• In the webinar, Bob will share:
– Successful Data Governance Relies on Value from Important Tools
– What It Means to Govern Your Catalog, Glossary, and Dictionary
– Why Governing the Metadata in These Tools is So Important
– The Roles Necessary to Govern These Tools
– Value Expected From Governing the Catalog, Glossary, and Dictionary
Abstract

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#RWDG @RSeiner
• Tools as a Core Component of Data Governance
• Tools of Data Governance
• Three Elements of Data Governance
• Value From Tools Requires Effort
Successful Data Governance Relies on Value from Important Tools

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#RWDG @RSeiner
– Non-Invasive Data Governance Framework
– Core Components of a Successful Data Governance Program
– Tools of Data Governance at all Levels
– Framework as a Tool
– C-G-D are Tools at the Operational and Tactical Framework Level

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#RWDG @RSeiner
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Copyright © 2020 – Robert S. Seiner and KIK Consulting & Educational Services, LLC
Levels
Components
ROLES
COMMUNICATIONS
TOOLS
METRICS
PROCESSES
NON-INVASIVE DATA GOVERNANCE™ FRAMEWORK
DATA
LEVELS
EXECUTIVE – SENIOR LEADERSHIP TEAM
STRATEGIC – BUSINESS & TECHNOLOGY MGMT
TACTICAL – SUBJECT MATTER EXPERTISE
OPERATIONAL – DAILY JOB FUNCTION
SUPPORT – FUNCTIONAL MANAGEMENT
COMPONENTS
DATA – ASSETS BEING GOVERNED
ROLES – FORMAL ACCOUNTABILITY
PROCESSES – APPLICATION / ENFORCEMENT
COMMUNICATIONS – EDUC, TRN, AWARENESS
METRICS – MEASUREMENTS and KPIs
TOOLS – ARTIFACTS PURCHASED / DEVELOPED

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#RWDG @RSeiner
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Levels
Components
ROLES
COMMUNICATIONS
TOOLS
METRICS
PROCESSES
DATA
LEVELS
COMPONENTS

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#RWDG @RSeiner
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Levels
Components
ROLES
COMMUNICATIONS
TOOLS
METRICS
PROCESSES
DATA
LEVELS
COMPONENTS

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#RWDG @RSeiner
Endorse
Enforce
Authorize
Direct
Approve
Prioritize
Resolve
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Facilitate
Mediate
Promote
Operate
Manage
Handle
Formalize
Adhere
Enforce
Approve
Act
Acceptance
Participation
Performance
Subject
Quality
Metrics
Accountability
Efficiency
Effectiveness
Collect
Report
Policy
Directive
Audit
Charter
Best Practices
Guidelines
Roadmap
Standards
Requirements
Workflows
Glossary
Dictionary
Catalog
Repository
DG Tools
Metadata Tools
KIK Artifacts
Support
Sponsor
Understand
Status
Evaluate
Commend
Standards
Subject Area
Project
Orientation
Onboard
Ongoing
Plan
Develop
Deliver
Leadership
Steering
Committee
Preside
DG Program
DG Council
Domain Stewards
Data Owners
SMEs
Operational
Data Stewards
Users
Prog Mgmt
Admin
Work Groups
Partners
Levels
Components
ROLES
COMMUNICATIONS
TOOLS
METRICS
PROCESSES
Leadership
Dashboard
KPIs
Enterprise
Performance
Subject Area
X-Business Unit
Business Unit
Function
Accountability
Inventory
Metadata
DATA
LEVELS
COMPONENTS

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10
#RWDG @RSeiner
Endorse
Enforce
Authorize
Direct
Approve
Prioritize
Resolve
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Facilitate
Mediate
Promote
Operate
Manage
Handle
Formalize
Adhere
Enforce
Approve
Act
Acceptance
Participation
Performance
Subject
Quality
Metrics
Accountability
Efficiency
Effectiveness
Collect
Report
Policy
Directive
Audit
Charter
Best Practices
Guidelines
Roadmap
Standards
Requirements
Workflows
Glossary
Dictionary
Catalog
Repository
DG Tools
Metadata Tools
KIK Artifacts
Support
Sponsor
Understand
Status
Evaluate
Commend
Standards
Subject Area
Project
Orientation
Onboard
Ongoing
Plan
Develop
Deliver
Leadership
Steering
Committee
Preside
DG Program
DG Council
Domain Stewards
Data Owners
SMEs
Operational
Data Stewards
Users
Prog Mgmt
Admin
Work Groups
Partners
Levels
Components
ROLES
COMMUNICATIONS
TOOLS
METRICS
PROCESSES
Leadership
Dashboard
KPIs
Enterprise
Performance
Subject Area
X-Business Unit
Business Unit
Function
Accountability
Inventory
Metadata
DATA
LEVELS
COMPONENTS

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#RWDG @RSeiner
Endorse
Enforce
Authorize
Direct
Approve
Prioritize
Resolve
EXECUTIVE
STRATEGIC
TACTICAL
OPERATIONAL
SUPPORT
Facilitate
Mediate
Promote
Operate
Manage
Handle
Formalize
Adhere
Enforce
Approve
Act
Acceptance
Participation
Performance
Subject
Quality
Metrics
Accountability
Efficiency
Effectiveness
Collect
Report
Policy
Directive
Audit
Charter
Best Practices
Guidelines
Roadmap
Standards
Requirements
Workflows
Glossary
Dictionary
Catalog
Repository
DG Tools
Metadata Tools
KIK Artifacts
Support
Sponsor
Understand
Status
Evaluate
Commend
Standards
Subject Area
Project
Orientation
Onboard
Ongoing
Plan
Develop
Deliver
Leadership
Steering
Committee
Preside
DG Program
DG Council
Domain Stewards
Data Owners
SMEs
Operational
Data Stewards
Users
Prog Mgmt
Admin
Work Groups
Partners
Levels
Components
ROLES
COMMUNICATIONS
TOOLS
METRICS
PROCESSES
Leadership
Dashboard
KPIs
Enterprise
Performance
Subject Area
X-Business Unit
Business Unit
Function
Accountability
Inventory
Metadata
DATA
LEVELS
COMPONENTS

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#RWDG @RSeiner
• Tools of Data Governance
– Data Catalog
– Metadata Repository
– Business Glossary
– Data Dictionary
– Documentation Library

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#RWDG @RSeiner
• Three Elements of Data Governance
– People – Employees, contractors, advisors, consultants, suppliers,
providers, and customers (to name a few)
– Process - A set of interrelated activities characterized by a specific set
of inputs and value-added tasks that make up a procedure to deliver a
specific set of outputs.
– Technology – Tools and techniques that are used to interconnect and
provide that operational efficiency and effectiveness.

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#RWDG @RSeiner
– The Data Will Not Govern Itself
– The Metadata Will Not Govern Itself
– The Tools Will Not Govern Themselves

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– Requires Configuration
– Requires Administration
– Requires Planning

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#RWDG @RSeiner
• Definition of Data Governance
• Definition of Metadata Governance
• Governing the Metadata
• Governing the Processes
• Governing the Accountability
What It Means to Govern Your Catalog, Glossary, and Dictionary

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#RWDG @RSeiner
• Definition of Data Governance
– The execution and enforcement of authority over the management of
data and data-related assets.
– Worded strongly for a purpose.
– Does not matter what approach you take.
– Everybody is a Data Steward!

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#RWDG @RSeiner
• Definition of Metadata Governance
– The execution and enforcement of authority over the management of
metadata and metadata-related assets.
– Worded strongly for a purpose.
– Does not matter what approach you take.
– Is Everybody is a Metadata Steward?

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#RWDG @RSeiner
• Governing the Metadata
– Metadata Administrator
– Metadata Support
– Metadata Definers
– Metadata Producers
– Metadata Users

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#RWDG @RSeiner
• Governing the Processes
– Metadata Process Administrator
– Metadata Process Support
– Metadata Process Definers
– Metadata Process Producers
– Metadata Process Users

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#RWDG @RSeiner
• Governing the Accountability
– Assuring Administration
– Assuring Support
– Assuring Definition
– Assuring Production
– Assuring Usage

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#RWDG @RSeiner
• What Ungoverned Data Looks Like
• Data Will Not Define Itself
• Data Will Not Produce Itself
• Data Will Not Use Itself
• What it Means to Steward the Data
Why Governing the Metadata in These Tools is So Important

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#RWDG @RSeiner
• What Ungoverned Metadata Looks Like
• Metadata Will Not Define Itself
• Metadata Will Not Produce Itself
• Metadata Will Not Use Itself
• What it Means to Steward the Metadata

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• What Ungoverned Looks Like
– Incomplete
– Unstandardized
– Misunderstood
– Independent

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#RWDG @RSeiner
• What Ungoverned Looks Like
– Incomplete
– Unstandardized
– Misunderstood
– Independent
– Unknown
– Under-utilized
– Lack of confidence
– Lack of accountability

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• Will Not Define Itself
– Many Types of Metadata to Manage
– People Must Select the Appropriate Metadata to Manage
– People Must Define the Metadata
– Without Metadata Definers …

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#RWDG @RSeiner
• Will Not Produce Itself
– People Fill in Values in the Tools or the Native Source
– Metadata Will Not Move Itself to the Tool
– Metadata Connectors Will Not Manage Themselves
– Metadata Producers Will Not Recognize or Train Themselves
– Without Metadata Producers …

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#RWDG @RSeiner
• Will Not Use Itself
– People Must Become Educated on the Metadata that is Available
– People Must Learn How to Use the Metadata
– People Must Learn How to Apply the Metadata
– People Must Learn How to Gain Valuable Insight from the Metadata
– Without Metadata Users …

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#RWDG @RSeiner
• What it Means to Steward
– A Steward is a Person that Takes Care of Something for Somebody Else.
– Differentiate Between an “Owner” (sic) and a Steward.
– A Steward is a Person that is Held Formally Accountable for Something.
– Everybody That Uses Sensitive Data Must Protect That Data.
– Everybody is a Data Steward; Get Over It!

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#RWDG @RSeiner
• Administrative Roles
• Strategic Roles
• Tactical Roles
• Operational Roles
• Support Roles
The Roles Necessary to Govern These Tools

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#RWDG @RSeiner
• Administrative Roles
– The Most Important Role
– Responsible for Managing Metadata Efforts
– Immediate Risk Without an Administrator
– Responsible for Guiding Standards
– Coordinates Metadata Stewards

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#RWDG @RSeiner
• Strategic Roles
– Data Strategy / Data Governance / Data Council
– Ultimate Decision Makers
– Escalation to This Level from Tactical Level Through Operations
– Prioritize Opportunities
– Funders of Projects
– Typically Includes Executive Sponsor

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• Tactical Roles
– Data Domain Stewards
– Subject Area Experts – Data or Metadata
– Focused on Cross Business Standards
– Focused on Breaking Down Silos

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• Operational Roles
– Daily Definers, Producers and Users of Metadata
– A Metadata Steward is Accountable for the Definition, Production, Use
– Is “Everybody a Metadata Steward”?
– Formally Accountable for Metadata May Be Something New!
– Need to Be Activated With Metadata Tasks as Part of Job

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#RWDG @RSeiner
• Support Roles
– Information Technology
– Information Security / Privacy
– Risk Management
– Human Resources
– Finance
– Legal / Audit / Risk
– Project Management
– Working Groups
Focused on Opportunities

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#RWDG @RSeiner
• Value from the Data Catalog
• Value from the Business Glossary
• Value from the Data Dictionary
• Value from these Tools Being Governed
• Final Words of Wisdom
Value From Governing the Catalog, Glossary, and Dictionary

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#RWDG @RSeiner
• Value from the Data Catalog
– Improve Understanding, Quality, Protection, … insert your DG purpose here
– Provide Place for Inventory of Data Resources and Ownership
– House the Business Glossary and Data Dictionary
– Provide Lineage and Data Transformation
– Arrange for a Data Marketplace
– Extend Stewardship and Formalize Accountability

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• Value from the Business Glossary
– Improve Organizational Semantics
– Propagate Common Business Language
– Provide Navigate-able Business Context

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#RWDG @RSeiner
• Value from the Data Dictionary
– Details the Data in Any Data Resource
– Provides Context for the Data in the Data Resource
– Driver of a Data Quality or Standardization Effort
– Improve Data Resources ROI (app, warehouse, lake, platform)
– Provides Basis of Certification (validation, context, confidence)
– Details Critical Data Element

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• Value from these Tools Being Governed
– Confidence in How Metadata is Defined
– Confidence in How Metadata is Produced
– Confidence in How Metadata is Used
– Access to Appropriate Metadata
– Formalized Accountability for Metadata Management

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#RWDG @RSeiner
• Final Words of Wisdom
– We all know that the data will not govern itself. Same with metadata.
– The Catalog, Glossary, and Dictionary will not implement themselves.
– Catalogs, Glossaries and Dictionaries require resolute efforts.
– Starts with a plan that includes governance.

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#RWDG @RSeiner
• In the webinar, Bob shared:
– Successful Data Governance Relies on Value from Important Tools
– What It Means to Govern Your Catalog, Glossary, and Dictionary
– Why Governing the Metadata in These Tools is So Important
– The Roles Necessary to Govern These Tools
– Value From Governing the Catalog, Glossary, and Dictionary
Summary

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#RWDG @RSeiner
Questions and Answers

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#RWDG @RSeiner
• Robert S. Seiner
KIK Consulting & Educational Services – KIKconsulting.com
The Data Administration Newsletter – TDAN.com
rseiner@tdan.com @RSeiner
Contact Information

RWDG Slides: Governing Your Data Catalog, Business Glossary, and Data Dictionary

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RWDG Slides: Governing Your Data Catalog, Business Glossary, and Data Dictionary