The summary of the document is: 1) The CIPS Qatar Branch held its first community event on February 27, 2013 at the Moevenpick Hotel in Doha. 2) The event welcomed the entire procurement community in Qatar and aimed to encourage participation, provide updates on CIPS Qatar Branch activities, strengthen the local professional community, and share ideas and best practices. 3) The agenda included welcome remarks, presentations on the branch's vision, mission and committee activities, a business plan report, learning sessions, and closing remarks announcing the next community event.

1. 1st Community Event
February 27, 2013
Moevenpick Hotel, West Bay, Doha

2. Chartered Institute of Purchasing and
Supply (CIPS)
Qatar Branch
Welcome Message from Chair

3. “Getting the Community Involved”
Welcomes the Entire Procurement Community in Qatar
Purpose of Community Forum:
•Encourage fellow professionals to participate in the event.
•Provide detailed update/feedback on the CIPS Qatar Branch activities.
•Galvanize local professional capacity and create strong community.
•Share experiences and learning through exchange of ideas and best practices.
•Seek community support for branch activities .

4. Agenda
February 27, 2013
4:30pm 1) Registration
5:00pm 2) Welcome and scene setting – Chair
5:05pm 4) Vision and Mission – Vice-Chair
5:10pm 3) Report on committee activities – Communication Rep and
Secretary
5:20pm 4) Report on Business plan - Vice Chair and Treasurer
5:30pm 5) Q&A session and Invitation of volunteers to support activities
5:45pm Break
6:00pm 6) High-level Learning Event - Chair
6:10pm 7) Team Break out and brain storming sessions – (Facilitators)
6:30pm Break
6:45pm 8) Group feedback and input from the floor (Facilitators)
7:00pm 9) Closing remarks and announcement of next formal
community event - Chair

5. Chartered Institute of Purchasing and
Supply (CIPS)
Qatar Branch
Vision Mission
By Vice-Chair

6. Vision
Promote and Develop high standards of professional skills,
ability and integrity among all those engaged in purchasing and
supply chain management profession in a contemporary
environment of the State of Qatar
Mission
Promotional:
Promote the profession by attracting, retaining, and motivating supply chain
professionals towards active CIPS membership
Developmental:
Facilitate high quality and timely developmental opportunities and tools to
enhance their professional development and growth through QCIPS and CIPS
Knowledge Sharing and Networking:
Provide an active local platform in order to facilitate professional networking,
knowledge sharing and mutual learning and development
Professional Excellence:
Promoting professional excellence through active participation in various formal
events and programs

7. Chartered Institute of Purchasing and
Supply (CIPS)
Qatar Branch
Report on committee activities
By Communications Officer and Secretary

8. The current Executive Committee Structure

9. Media coverage of Branch Formation & AGM
• The launch of formal branch was covered in the January’13 edition of CIPS
Supply Magazine
• Attached is the clipping from Qatar’s leading Daily covering the event.

10. The CIPS Qatar Branch
Executive Committee
• The CIPS Qatar committee has been active for the last couple of years informally
and had been holding regular committee meetings and networking sessions
• In the year 2012 we got formal recognition as the Official Branch by our parent
organization
• Following Adil’s resignation due to his move to Dubai Shell, Mike Anwana was
duly elected on Jan’13 as the Chaiman.
• This further led to some more changes in the portfolios of other committee
members.
• Another member of the team Andre Roy, Education Liaison officer has resigned
this month due to the logistical challenges he was facing while shuttling between
Bahrain and Qatar.

11. The CIPS Qatar Branch
Executive Committee Meetings
• Committee meetings are held regularly every alternate week to plan the actions,
follow-up on plans / activities.
Meetings;
•Dec 12, 2012
•Jan 16, 2013
•Jan 30, 2013
•Feb 13, 2013

12. Committee activities
• We have planned series of events this year, the detailed business plan shall be
shared later today.
• Each event shall have a dedicated time for learning activity
• In addition there will also be one Master class this year.
• The committee has been working to spread the awareness about CIPS and its
benefits to the procurement professionals
• Recently visited Qatar Foundation to discuss issues on CIPS membership
• Recently received invitation and held a preliminary engagement session with
consultants for Qatar, 2022 word cup organizers

13. CIPS Qatar Branch – Social Media
• Our social media platforms are given here.
• Please Connect with us & contribute on these platforms.
• Together we can build a strong network of professionals in Qatar and use the
platform for Knowledge Sharing.
Facebook: facebook.com/cipsqatarbranch
Twitter: twitter.com/cipsqatarbranch
LinkedIn page: CIPS Qatar Branch

14. CIPS Update
• CIPS has launched a Syndicate – corporate award plan which leads to award of
diploma eventually leading to award of full Membership (MCIPS)
• Last year’s CIPS MENA conference in Qatar was a huge success. This year the
MENA Annual conference is scheduled to hold on May 19, 2013 in Dubai. Please
plan to participate in large numbers.

15. Chartered Institute of Purchasing and
Supply (CIPS)
Qatar Branch
Report on Business plan
By Vice Chair and Treasurer

16. Chartered Institute of Purchasing and Supply (CIPS)
Qatar Branch
2013 Business Plan
CIPS Qatar Branch
Date Issued: 13th February, 2013
Mike Anwana Raul Aliyev Naveen Aggarwal
Chair Vice-Chair Treasurer

17. Plan for Developmental Events in 2013
All events are overseen by Peter Edy (Events Officer)
FOCUS AREA TIME- CHAMPION
FRAME (S) *
1. Community Meet #1: Meeting of Qatar Procurement community End Feb Shailendra and
Dhirendra
2. Members’ Learning Event #1: organize a CIPS members’ learning End Mar Raul and Dora
event on: “Tools and techniques for the conduct of market analysis and
evaluation to determine dynamics and benchmarking market information”
3. Community Meet #2: Meeting of Qatar Procurement community End May Shailendra and
Dhirendra
4. Members’ Learning Event #2: Interactive event on “Promoting End Jun Rao and Peter
procurement best practices and controls framework” or “Legal
compliances - practical solutions to avoid T&C's stalemate”
5. Community Meet #3: Meeting of Qatar Procurement community Early Oct Shailendra and
Dhirendra
6. Members’ Learning Event #3: Annual General Meeting for 2013 and a End Nov Mike, Naveen,
Master Class Shailendra,
and Dhirendra
7. CIPS Outreach Event (s): CIPS outreach event for Career awareness TBD Mike and
to a number of universities in Qatar, designed to reach to undergraduate Naveen
students about the Procurement and Supply profession, opportunities and
future inherent in the profession

18. Budget Estimate for 2013 (QAR)
Activity / Event Budget Approved Additional Remarks
Estimate Funding by Funds
For 2013 CIPS-MENA Required
by QCIPS
Committee Operations 12,000 NIL 12,000 Assume QR 1,000 / Month to cover for
stationeries, paid media services such
as upgrade of LinkedIn account,
printing, promotional gifts at the events
etc.
1. Community Meet #1 10,000 10,000 N/A
2. Members’ Learning Event #1 10,000 10,000 N/A
3. Community Meet #2 10,000 10,000 N/A
4. Members’ Learning Event #2 10,000 10,000 N/A
5. Community Meet #3 10,000 10,000 N/A
6. Members’ Learning Event #3 10,000 10,000 N/A
plus AGM and Master Class
7. CIPS Outreach Event (s) NIL N/A N/A Sponsored by University / Educational
Institute
TOTAL 72,000 60,000 12,000

19. Internal Committee Goals & Objectives
EVENT TIME- CHAMPION
FRAME (S)
1. QCIPS Committee: Conduct bi-weekly meetings of QCIPS Ongoing Mike / Raul
Executive Committee to ensure required momentum for the full and 31-Mar- &
penetration of CIPS in Qatar, including completion of start-up logistics, 13 (for set- All Team
roles and responsibilities of committee members etc. up)
2. Media Strategy: Develop and implement a comprehensive media 31-Mar-13 Dhirendra
strategy in order to ensure engagement and knowledge sharing among
procurement professionals in Qatar through social media platforms
such as LinkedIn, Facebook, and Twitter, Group E-mail, along with
main CIPS webpage. Develop a plan for QCIPS quarterly newsletter
from 2014
3. Marketing Strategy: Develop and implement an appropriate 31-Mar-13 Mike & Raul
marketing strategy for engaging procurement and supply professionals
in Qatar.
4. Funding Strategy: Develop and Implement an alternate funding 31-Mar-13 Naveen
strategy to supplement funding from Qatar MENA for carrying out
QCIPS activities and events.
5. CIPS HQ Support: Ensure necessary visibility. and leverage 30-Jun-13 Shailendra
support from CIPS HQ / MENA offices of the QCIPS activities and
progress, including feature / article in Supply magazine.

20. Problems and opportunities
(CAT Analysis)
Activity CAT Comments
Cost Applicability Time
1  1  1  1 Activity is feasible
Possible time constrains to
2  2  2 --- gather big number of
students, communications
To get more data with
3  3 ---  3 regards to content and
applicability
4  4  4  4 Activity is feasible
5  5  5  5 Activity is feasible
6  6  6  6 Activity is feasible
7  7  7  7 Activity is feasible

21. Risks & Rewards
1 7
5 6
2
Rewards
3 4
Risks

22. Chartered Institute of Purchasing and
Supply (CIPS)
Qatar Branch
Q&A session and Invitation of
volunteers to support activities

23. CIPS Qatar Branch Event in
27th March 2013
Tools and techniques for the conduct of market analysis and evaluation to
determine dynamics and benchmarking market information
Will Make sure to address if
not all but most of them
Who or what type of From where should
units? the units come?
Opportunity to meet with
CIPS Management
Presentation/Interactive
workshops
How should the units be How many units?
chosen?

24. CIPS Qatar Branch Vacancies
TBA (Vacant) Education Liaison Officer
TBA (Vacant) Joint Secretary
INVITE NOMINATIONS AND
ELECT NEW MEMBERS

25. Chartered Institute of Purchasing and
Supply (CIPS)
Qatar Branch
Learning session
By Chair

26. SUPPLIER APPRAISAL: VENDOR EVALUATION AND
DEVELOPMENT

27. SUPPLIER APPRAISAL: VENDOR EVALUATION &
DEVELOPMENT
Central Part Of Purchasing Strategy (Supplier Selection)
Objective:
•Reducing Purchasing/Sourcing risk and maximising overall value to the purchasing
organisation through Suppliers optimisation
Overview Of Evaluation And Selection Process:
•Recognition of Need For Supplier Selection
•Identification of Key Sourcing Requirements
•Determination of Sourcing Strategy
•Identification of Potential Supply Sources
•Limit Suppliers in Selection Pool
•Determination of Method of Suppliers evaluation and Selection
•Management of Suppliers Capability
Selection of Suppliers, Securing
Recognition of Need for
Agreement & Setting Management
Suppliers Selection Approach & KPIs

28. SUPPLIER APPRAISAL: VENDOR EVALUATION &
DEVELOPMENT
Identify
Identify Determine Determine Method for
Recognise need for Potential Limit Suppliers in Selection Select Suppliers & Secure
Sourcing Sourcing Pool
Supplier
Agreement
Supplier Selection Supply Eval/ Selection
Require--ments Strategy
Sources
• Anticipation • Based on
of Future • Establish
gathered
• Develop and • Existing Supplier • Determine agreement
requirements • Understanding information
validate sourcing meets cost, Supplier with selected
• Insight into important limit Supplier
strategy delivery & Evaluation suppliers
new product purchase pool
• Single Supplier vs. performance process • Set up SLA as
dev plan requirements • Use
Multiple Suppliers • Experience with • Establish necessary to
• Preliminary • Determine performance
• Short term vs. Category Evaluation measure
SPEC and internal and /capability
long term • Trade journals criteria performance
external matrix
material strategy • Trade • Seek and obtain • Establish KPIs
customers • Financial risk
requirements • Full service vs. Directories Supplier to manage
• Supplier analysis
• Service non-full services • Second Party or information relationship
performance • Evaluate
requirement suppliers Indirect • Carry out categories
areas performance
• Process req • Domestic vs. information Supplier • Agree
• Known • Quality, cost
foreign suppliers • Suppliers facilities visits relationship
• Purchasing categories and delivery
• Close vs. Arm’s information • Prequalify as and
groups • Quality, cost • Evaluate
length management necessary performance
• Services and delivery Supplier
relationship consultants • Execute process management
forecast provided
model
information

29. Instructions
•Break into 4 (four) teams
•Brainstorm assigned topics
•Share best practices experience
•Appoint spokes person who will
provide feedback to the house
Team 11
Team Team 22
Team Team 33
Team Team 44
Team
Led by Naveen
Led by Naveen Led by Rao
Led by Rao Led by Peter
Led by Peter Led by Panday
Led by Panday
Determine Identify
Potential Determine Method for
Sourcing Supplier
Select Suppliers & Secure
Strategy Supply Agreement
Eval/ Selection
Sources
• Develop and • Establish
• Existing • Determine
validate sourcing agreement
Supplier meets Supplier
strategy with selected
cost, delivery Evaluation
• Single Supplier vs. suppliers
& performance process
Multiple • Set up SLA as
• Experience • Establish
Suppliers necessary to
with Category Evaluation
• Short term vs. measure
• Trade journals criteria
long term performance
• Trade • Seek and
strategy • Establish KPIs
Directories obtain Supplier
• Full service vs. to manage
• Second Party information
non-full services relationship
or Indirect • Carry out
suppliers categories
information Supplier
• Domestic vs. • Agree
• Suppliers facilities visits
foreign suppliers relationship
information • Prequalify as
• Close vs. Arm’s and
management necessary
length performance
consultants • Execute
relationship management
process
model

30. Chartered Institute of Purchasing and
Supply (CIPS)
Qatar Branch
Learning session
Group Feedback

31. Chartered Institute of Purchasing and
Supply (CIPS)
Qatar Branch
Closing remarks and
announcement of next formal
community event
By Chair

32. Chartered Institute of Purchasing and
Supply (CIPS)
Qatar Branch
Thank You for your time
&
See you again