1. APIDA Leadership Retreat
Date: ​Sunday,​ ​April 3, 2016
Location: The Intersection, Tate Student Center
Dress Code: ​Casual
Timing: ​11:30 am ­ 5 pm
Invited: ​Open to UGA students; Free
Estimated #: ​50
STAFFING (Reggie)
Planning Committee
Roles and Duties
Pre­Event: 11AM
● Materials ­ Reggie
● Registration Table ­ Chee Ia / Deborah
● Room, Tables, and Chairs Set­Up ­ Dohyun
● Audio­Visual Set­Up ­ Dohyun
● Food Vendors ­ Judy
On­Site: 12 PM
● Guest Speaker Check­In ­ Deborah
● Food Vendors ­ Judy
● Clean Up ­ Reggie
Post Event: 5:30PM
● Assessment and Evaluation ­ Reggie
MARKETING & REGISTRATION
Marketing Details
(Deborah)
Social Media Plan ­ Facebook, Twitter, General Social Media Flyers through CANVA.
Requires title, logos, date, time, location, and registration link
Facebook Event (Chee Ia)
Print Media Plan ­ 8.5” by 11” flyer with title, logos, date, time, location, speakers,
presentation topics and interest form link
­ Social Justice Ambassadors (Reggie and Dohyun)
­ AMSA (Deborah)
­ ICE (Dohyun)
­ AASA (Dohyun)
­ Amnesty, CSA, FSA, etc.
­ APIDA­interest Greeks (Deborah through Chris)
­ Tate Center and Memorial Hall (Stamp approval, they hang them up,10 copies)
­ MLC (Stamp approval, we hang them up, 8 copies)
­ Memorial Hall Offices (8 Copies) ­ Dohyun
­ Residence Halls (50 Copies) ­ Chee Ia
Interest Form
(Deborah)
Online Registration through Google Form
Include Name, grade level, dietary needs, disability/ability accommodations, promotion
methods, international (yes/no).
Registration Step 1: Fill out UGAIN Form (Sign In)

2. (Reggie) ­ Two computers on the form
­ https://uga.collegiatelink.net/form/start/98038
Step 2: Create Nametags
Step 3: Handouts
VENUE AND SETUP (Dohyun)
Location The Intersection, Tate Student Center
Site Vendor Contact
Information
Multicultural Services and Programs
410 Memorial Hall
Athens, GA 30605
Confirmation Reserved for April 3, 9 AM ­ 5 PM
General Details It’s a long space that can fit up to 40 people, though we may have to borrow chairs from
somewhere else
Dohyun will request a macbook
Venue Set­up Will have to set up and break down ourselves
FOOD AND BEVERAGE (Judy)
Vendor Fatz Cafe ­ ​Catering Menu
Caterer Contact
Information
Contact Person: Bri or Matthew
Email: fatzathens@fatz.com
Phone Number
Details/Order 2 – 30/30 Piece Calabash & Wings Tray at $51.99 each $103.98
2 – BBQ Pulled Pork Trays (with buns) at $49.99 each $99.98
1 – Calabash Wrap Tray at $34.99 each $34.99
1 – Caesar Salad Tray at $24.99 each $24.99
1 – Veggie Tray at $24.99 each $24.99
2 – Loaded Baked Potato Tray at $29.99 each $59.98
(cut into halves­40 halves total)
4 – Gallons of Sweet Tea at $4.99 On The House
1 – Gallon of Unsweet Tea at $4.99 On The House
Subtotal: $323.92
Tax: $22.67
Delivery Fee: $20
Amount Due: $366.59
Providing utencils, plates, napkins, cups
Other CLS: Water Jugs
CLS: Cooler for Ice
PRINTING (Deborah)
Vendor Tate Print and Copy

3. Details Flyers ­ Deborah
Programs ­ Deborah
Panelist Nameplates ­ Reggie
● Name
● Affiliation
● Pronouns
SWAG/T­SHIRTS (Chee Ia)
Item Description Vendor Quantity
T­shirt MSP, CLS, and ISL logos
Quote ­ “Remember that
consciousness is power.” ­
Yuri Kochiyama
Pinnacle Promotions
(Norcross, GA) ­ Shirt or
Satisfactory
Pens (68 ­ 80 cents per for 100
pens from DiscountMugs)
Promotional Marketing
Services, Inc. (Approved)
OR Discount Mugs (not
approved)
GUEST SPEAKERS (ALL)
NAME Confirmation and Contact Information
Frank Gaertner Confirmed
● Director of Program and Learning Initiatives at Emory
● He
● fgaertn@emory.edu
● 404­727­1695
DeLa Sweeney Confirmed
● Interim Director, Emory’s Office of Multicultural Programs and Services
● Pronouns
● dela.sweeney@emory.edu
● 404.727.3794
Victoria Huynh Contacted, NOT Confirmed
APIDA
GA/Staff/Faculty
Gifts Glass water bottles, UGA swag, and a Thank You Note
PROGRAM (DOHYUN)
Timing Topic Materials Presenter
11:30AM ­ 12:00PM Check­In and Food? Planning Committee
12:00PM ­ 12:15PM Welcome (& ice breaker) chee ia

4. 12:15PM ­ 1:00PM Developing a Common
Language
Dohyun & chee ia
1:00PM ­ 1:45PM History Behind APIDAs in the
USA
Dohyun
1:45PM ­ 2:30PM Asian American Identity
Consciousness
chee ia
2:30PM ­ 3:00PM Break Judy
3:00PM ­ 4:00PM Trends and Issues within the
Community
Reggie (Moderator)
4:30PM ­ 5:00PM Leadership and APIDA
Identity
Deborah, Judy
4:30PM ­ 5:00PM Closing (ask to complete
assessment)
chee ia
SUPPLIES
CLS Markers, Print Materials, First Aid Kit, Butcher Paper, water bottles
ISL Blue tape, camera, gift bag & tissue paper
MSP Big sticky poster papers, carts, laptop with the space, camera
Career Center Leadership Outline
Needed Items: Blank name tags, snacks
BUDGET (REGGIE)
Status Line Item Date Price
Ordered Flyer (Print) 3/24/16 $40
Ordered Flyer (Print ­ Edited) 3/24/16 $85.60
Ordered Lunch 4/1/16 $366.59
Total Budget $125.60
Assessment (REGGIE)
Paper
1. Evaluation
2. Reflection
Assessment 1. Direct Measures Assessment