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EDRMS Pre implementation project plan

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Developing a Project Plan for Pre-Implementation of an EDRMS 4 th Annual Electronic Document & Record Management Conference Wellington, New Zealand 4 - 6 December 2006
Learning Outcomes ,[object Object],[object Object],[object Object]
Take Away Toolkit ,[object Object],[object Object],[object Object]
Presentation Outline ,[object Object],[object Object],[object Object]
Determining Business Needs
Determining Business Needs ,[object Object],[object Object],[object Object],Understanding your organisation in context will assist you to
Determining Business Needs ,[object Object],[object Object],Discover the WWW (Who, What & Why)
[object Object],[object Object],Determining Business Needs
Determining Business Needs Key Steps involved in conducting a BNA ,[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],Determining Business Needs
Determining Business Needs A comprehensive BNA will Identify ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Determining Business Needs RIM and Business Analysis ,[object Object],[object Object],[object Object],[object Object]
Determining Business Needs ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],EDRM and Business Analysis
Risk and Records
Defining Risk ,[object Object],[object Object],[object Object],[object Object]
[object Object],[object Object],[object Object],Risk Can Arise if
Risk Can Arise if ,[object Object],[object Object]
Mismanagement of Business Records and Information can lead to ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Which can lead to ,[object Object],[object Object],[object Object]
Examples of Injury or Death ,[object Object],[object Object],[object Object]
Examples of Business Interruption ,[object Object],[object Object]
Example of Inability to Reconstruct Records & Business Information ,[object Object]
Unacceptable Cost for Record Reconstruction ,[object Object],[object Object],[object Object]
Examples of Compliance Penalties ,[object Object],[object Object],[object Object]
Reducing Risk ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Strategic Business Benefits
Risk Management Objectives ,[object Object],[object Object],[object Object],[object Object],[object Object]
Risk Management Creates Business Value ,[object Object],[object Object],[object Object],[object Object]
Risk Management Improves Corporate Culture ,[object Object],[object Object],[object Object],[object Object]
Risk Management Relationship with RIM ,[object Object],[object Object],[object Object]
Risk Management Relationship with RIM ,[object Object],[object Object],[object Object],[object Object]
Selling your Soul or Services
Strategic Communication ,[object Object],[object Object],[object Object],[object Object]
Why you need Senior Management ,[object Object],[object Object],[object Object],[object Object]
What is it you are selling? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Communicating Value & Worth The success of your ability to sell best practice EDRM is going to rely on how effectively YOU market and promote the strategic benefits to senior management ,[object Object],[object Object],[object Object],[object Object]
Promoting organisational responsibilities ,[object Object],[object Object],[object Object],[object Object],You do more than just file paper…………….
Promoting organisational responsibilities ,[object Object],[object Object],[object Object],[object Object]
What messages do you want SM to hear? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Effective EDRM improves business performance and productivity through:
How to get your foot in the door with Senior Management Develop a Communication Strategy ,[object Object],[object Object]
Developing a Communication Strategy Key Elements ,[object Object],[object Object],[object Object],[object Object],[object Object]
Developing a Communication Strategy ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Strategic Benefits
Communication Tools ,[object Object],[object Object],[object Object],[object Object],[object Object]
References ,[object Object],[object Object],[object Object],[object Object],[object Object]

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EDRMS Pre implementation project plan