Vigilance related issues in procurement of works with respect to CVC guidelines are presented.

1. VIGILANCE RELATED ISSUES IN
PROCUREMENT OF WORKS
DR K M SONI, CHIEF ENGINEER,
WZ-I, CPWD, MUMBAI

2. APPOINTMENT OF CONSULTANTS-avoid
conflict of interest
 CONFLICT BETWEEN CONSULTANCY
AND PROCUREMENT
 CONFLICT BETWEEN CONSULTANCY
AND CONTROLS/CONSULTANCY
 CONFLICT BETWEEN CONSULTANT
AND EMPLOYER’S STAFF
 ONLY ONE PROPOSAL IN
INDIVIDUAL’S CAPACITY OR JT
VENTURE

3. RECOVERIES FROMobservations of CTE/QA
OBSERVATIONS
 TO BE MADE AS PER CONTRACT
 TO BE MADE BY ENGINEER IN
CHARGE WITHOUT QUOATING
THIRD PARTY i.e. CTE OR QA TEAM

4. BANK GUARANTEE
 FROM SCHEDULED BANK
 OF REQUIRED AMOUNT
 OF REQUIRED PERIOD
 VALIDITY EXTENSION AFTER ITS
EXPIRY
 VERIFICATION TO AVOID FORGE
DOCUMENT
 INDEPENDENT VERIFICATION
DIRECTLY FROM THE BANK

5. MOBILIZATION ADVANCE
 BG OF 110% ADVANCE TO
RECOVER INTEREST IF ANY.
 NORMALLY SHOULD NOT BE PAID
IN LESS THAN TWO
INSTALMENTS.
 INTEREST FREE BUT IF THE
CONTRACT IS TERMINATED DUE
TO DEFAULT OF THE CONTRACT,
INTEREST RATE TO BE
MENTIONED

6. TRANSPARENCYIN TENDERING SYSTEMOF
COMPLEX NATURE
 INVITE EOI
 FINALISE TECHNICAL
SPECIFICATIONS
 THEN CALL TECHNO
COMMERCIAL BIDS

7. MIX DESIGN
 MINIMUM CEMENT CONTENT
 MAXIMUM WATER CEMENT RATIO
 MINIMUM GRADE OF CONCRETE
 VALUE OF STANDARD DEVIATION TO BE
CHECKED
 FOR ACCEPTANCE CRITERIA MEAN OF A
GROUP OF 4 NON OVERLAPPING
CONSECUTIVE TEST RESULTS
 SAMPLES HAVING +/- 15% VARIATIONS OF
AVERGARE THREE SPECIMENS NOT
BEING DECLARED INVALID

8. POST TENDER NEGOTIATIONS
 THERE SHOULD BE NO POST TENDER
NEGOTIATIONS OTHER THAN WITH L-1
THAT TOO EXCEPT IN CERTAIN
EXCEPTIONAL CIRCUMSTANCES
 POST TENDER NEGOTIATION COULD
OFTEN BE A SOURCE OF CORRUPTION
 NO POST NEGOTIATION WITH OTHER
THAN THE L-1
 RECORD CIRCUMSTANCES OF
ACCEPTING SINGLE BID (CONSIDER
RATE JUSTIFICATION ALSO)

9. E - GOVERNANCE
 NOT NECESSARY TO BE SECURED
 TO BE CERTIFIED FROM THE
DEPARTMENT OF INFORMATION
TECHNOLOGY

10. PURCHASE PREFERENCE POLICY
 DPE GUIDELINES
21.11.2007/18.07.2005 STAND
TERMINATED WEF 31.3.2008.

11. TENDERING SYSTEM
 FAIR, TRANSPARENT AND OPEN
 SECURED

12. DELAY IN FINALISATION OF TENDERS
 EXTENSION OF VALIDITY TO BE
VIEWED SERIOUSLY
 TO BE RARE WITH VALID
REASONS

13. DELAYS IN MAKINGPAYMENTS
 REVIEW BY CVOs

14. PQ CRITERIA
 SHOULD NOT BE
DISCRIMINATORY
 SHOULD BE CLEARLY SPECIFIED
 SHOULD NOT BE TOO STRINGENT

15. MANUAL NITs
 A SOURCE OF COMPLAINT
DURING E TENDERING SYSTEM
 USED FOR SPECIALISED WORK
 PRESS NOTICE SHOULD BE
THROUGH WEB

16. ACCEPTANCE CRITERIA OF AWARDOF
WORKS
 TRANSPARENT
 CONSISTENT
 WITH JUSTIFIED COST

17. DECISIONS
 SELF SPEAKING
 WRITTEN

18. VIGILANCE ANGLE TO BE EXAMINEDIN
CASE OF
 IF ABNORMAL PROCUREMENTS
 IF WORK AWARDED ON HIGH
RATES
 IF AWARD IS DELAYED
 DISCRETIONS ARE FREQUENTLY
RESORTED TO
 FAVOURS ARE FOUND
 BIASED AWARDS ETC.

20. THANKS