Presentación del suistema de gestión de Politécnico EASO por medio de Google Apps Educación en Google Apps Spain Summit

1. Donostia-San Sebastián
Decentralized School Management with
Google Apps Education
Miguel Angel Elkoroberezibar
System Manager maelkoro@ieaso.com
Koldo Olascoaga
ICT Coordinator ikt@ieaso.com
Sotogrande, 2014/02/01

2. easo politeknikoa
Public high vocational training institute
dependent on the Department of
Education of the Basque Government,
that offers initial vocational training at
middle and high grades and also for both
employed and unemployed people.

3. where we come from

4. 18 training cycles
9 professional
families
1700 h training
for employment
125 teachers
average age: 47
1620 h Lanbide
courses
18 non-teaching
staff
Distance VET
1620 students
Competence
recognition
average age: 27
classroom-workshop-laboratory-outdoor
11.100 m²
08:00 - 21:30
1880 - 2014

5. professional families
wood, furniture and cork mechanical
manufacturing electricity and electronics
sociocultural community services health
maintenance and production services
physical and sporting activities
construction and civil engineering &
safety and the environment

6. achievements
● ISO 9001, since 2001
● EFQM silver Q, since 2005
● Erasmus Extended University Charter,
since 2007
● Leonardo Quality Award, since 2009
● ISO 14.001, since 2010
● Sustainable School Certification,
since 2010

7. from
consolidated =?≠ solidified
to
reliable system

8. how?
Trying to do it
Simple
Agile
Shared
Safe

9. decentralized
mesh network

10. shared autonomy

11. with appropriate toolkit

12. Management Site
test
Teachers’
migration to
ieaso.com starts
First experiences with
Gmail
Teachers’
training (2h)
Teachers’ and students’
training in one
department
Gmail / Docs / Calendar
Accounts for
students on demand
ieaso.com
All the staff in ieaso.
com
Another
department
in the project
Strategic plan:
priority ICT &
Simplification
Experimentation in
Chemistry and Safety at
Work Departments
Migration to
Google Apps
Management Site
development
Department heads’
training (4h)
ICT coordinators
training (15h)
Teachers’ training
(4+ 5h)
Not-teaching staff’s
training (4h)
2010
2011
2012
2013
Google Apps Edu implementation timeline

13. Sociocultural Community Services
department Site
Safety and Health cycle Site
ikasieason.com Site
Management site:
widespread use
Accounts for every
new student
ISO 9001 & ISO
14001 audit with
the new system
Drive for Economic
management
Teachers’ training:
Google Apps & eSafety
(10 h)
Students in
ikasieason.com
Beginning of
departments’
Sites
Training about the use
of departments’ Drive
Safety and Health at Work
department Site
Sporting Activities
department Site
Maintenance datasheets in
Drive: first test
2013
March
May June
September
2014
Google Apps Edu implementation timeline

14. 2 organizations
@ieaso.com
@ikasieason.com

15. development strategies
●
●
●
●
Content more important than design
Most used resources: direct access
Unique documents: no duplicates
Distributed development

16. development strategies
● Site: the backbone
● Drive: repository + working space
● Google groups: sharing tool

17. development strategies
Training +
Support +
Training +
Support...

18. @ieaso.com
Economic
Management
School General
Management
Electricity and Electronics
Mechanical Production
Health Services
Physical and Sports Activities
Safety and Environment
...

19. Simple
@ieaso.com

20. Simple
- Simple ≠ less,
but what is strictly necessary
- Clear, intuitive and predictable
- Significant simplicity,
value-adding and user-centred
- Revision of documentation,
side by side with leaders and teams

21. through simplification
● Deletion, simplification and clarification of
documents
● Less paper
● Reduction of processes, indicators, records...
● Validity of documents and no more revision
number

22. through simplification
● No more signatures: revision history
● Templates and web format for basic
documents
● Adaptable models: extendable basic content
and optional format
● Monitoring: spreadsheets and forms

23. through simplification
● Task sheets: 1 sheet for 1 task
● Maps of documents: better accessibility
and location
● Less non-compliance reports: only for
structural corrective actions

24. department Sites

25. @ikasieason.com
● Accounts for every new student
● Site for
○ Management
○ Teaching-learning process

26. not the same
simple ≠ easy

27. Use of Google Apps tools with students (Teachers) (October
2013)

28. Use of Google Apps tools with students (Teachers) (October
2013)

29. eSafety
● Essential complement
○ Safe infrastructure
○ Policy
○ Practice

30. teachers´ opinion
¿Did the management system with
Google Apps result in a substantial
improvement in comparison to the
previous system?
My opinion about the new
management system with Google
Apps is
1: negative / 5: positive

31. conclusion and starting point
transformation
thank you eskerrik asko gracias
SASS.easo
www.ieaso.net