The document discusses interview questions for a project manager position. It includes 25 questions that may be asked in a project manager interview. The questions cover topics such as understanding project management, the project life cycle, important skills for a project manager, prioritizing tasks, leadership style, risk management, and communication styles. The document also provides sample answers for many of the interview questions.
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Project Manager
✓ Project Managers are the main catalysts of a project.
✓ They are responsible for driving a project through various phases
of Project Management in a controlled manner.
✓ The various phases of Project Management include planning, executing,
monitoring, controlling and closing projects.
✓ They also shoulder the responsibility of the entire project scope, project
team management, risk estimation along with the various resources
needed in the project.
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Project Manager
Interview Questions
Question 1
Whatisyourunderstanding about
ProjectManagement?
Project management is the discipline that helps you in
implementing various processes, methods, knowledge, skills,
and experience for achieving the objectives of a unique project.
erformanceProjectPoorPreventsPlanningProperP
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Project Manager
Interview Questions
Whatisthedifference between
Project,ProgramandPortfolio?
Question 2
A collection of projects and operations which are managed
under one group in order to achieve a strategic goal
A group of interrelated projects that are managed together
A temporary endeavour undertaken to produce an unique
product or solution
Project
Program
Portfolio
2
3
1
Project
Program
Portfolio
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Project Manager
Interview Questions
Question 3
ElaborateProjectManagementLife
Cycleprocess?
The Project Life Cycle is a series of various activities/tasks that are
crucial for accomplishing project objectives or targets
INITIATING PLANNING
EXECUTING,
MONITORING &
CONTROLLING
CLOSURE
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Project Manager
Interview Questions
Question 4
Whatarethemostimportantskills
thataProjectManagershould
possess?
Communication Leadership Team Management
Negotiation Power Personal Organization Risk Management
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Project Manager
Interview Questions
Question 5
Howwillyoustartyourjobasanew
projectmanager?
1. Listen, observe and learn
2. Understand your clients needs and wants
3. Know your team and their personalities
4. Take the opportunity to learn some new skills
5. Help out around the workplace
6. Try to master the tools your company possesses
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Project Manager
Interview Questions
Question 6
1. List down the tasks and responsibilities
2. Distinguish between urgent and important
3. Assess the value of each task
4. Order the tasks by estimated efforts
5. Stay flexible and ready to adapt
6. Know when to say NO
Howwillprioritizetasksinyour
project?
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Project Manager
Interview Questions
Question 7
Whatisyourleadershipstyle?
Supportive
“We Talk, You Decide”
[High Relationship – Low Task]
Coaching
“We Talk, I Decide”
[High Relationship – High Task]
Delegate
“You Decide”
[Low Relationship – Low Task]
Directing
“I Tell”
[Low Relationship – High Task]
Relationship
Task
Your leadership style should be situational, depending on the type
of team your are working with and the importance of the tasks
involved in the project.
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Project Manager
Interview Questions
Question 8
Whatisyouridealproject?
Before answering this question you must consider the below questions:
• What type of work do you enjoy the most?
• How much you want to and are allowed to show your creativity?
• Under what type of deadlines do you work best?
• How comfortable are you with trying new things on a project?
• Do you prefer to always receive full credit for your work?
• Are you okay with working as part of a team, or do you prefer to work
alone?
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Project Manager
Interview Questions
Question 9
Whataretheprocessesand
processgroupsintheproject
managementframework?
• A process is a defined way of doing tasks involved in the project
• It defines the actions to be taken along with their sequence
• Process Groups are a collection of processes that are applicable
to various stages of a project.
• In project management framework there are 5 process groups in
which 10 knowledge areas and 49 processes are mapped
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Question 11
• Accept their authority without fighting
• Remove all the negative emotions
• Understand their issue
• Ask for advice and listen to them
• Be tactful and honest with your decisions
• Praise them and try to establish the connection
• Tailor your communication
Howwouldyouhandleadifficult
stakeholderinvolvedinyour
project?
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Interview Questions
Question 12
Risk
Assumptions
Issue
Dependencies
WhatisRAIDinProject
Management?
R
A
I
D
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Project Manager
Interview Questions
Question 13
Check for below pointers to know whether the project is on track or not:
• Budget is under control or not
• Consuming too much time
• Project scope keeps changing
• Original goals are no longer present
Whenyouconsiderthatyour
projectisofftrackandwhatwillbe
yourstepsensurethatitfinishes
withinthegiventimeline?
What can be done to bring it back on track:
• Discover the root cause
• Put in more time and efforts to catch up
• Try to follow the original goal/vision
• Re-adjust the resource management
• Keep open communication with client and stakeholders
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Question 15
Majorly used tools in the industry:
❑ Comparing and Baselining a Process
❑ Flow-charting
❑ Value-Stream Mapping
❑ Cause and Effect Analysis
❑ Hypothesis Testing
Whatarethetoolsmostlyusedfor
improvingtheprocessactivities?
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Question 16 ❑ Avoid any type of emotional confrontation
❑ Encourage them to think and act in natural ways
❑ Help in developing their decision-making abilities
❑ Expand their performance tolerance threshold
❑ Strengthen potential by surrounding it with those even stronger
❑ Understand what motivates your employees
❑ Show where they fit in the company mission
❑ Arrange a follow up process
❑ Reward and appreciate their improvement
❑ Be ready to let them go
Howwillyoumanagetheteam
memberswhoarenotworkingto
theirfullpotential?
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Project Manager
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Question 17
❑ Keep your expectations clear from the beginning
❑ Build achievable milestones
❑ Collaborate and maintain team trust
❑ Agree on the terms with the team
❑ Schedule frequent accountability meetings
❑ Establish outcome results and consequences
❑ Clear out any conflicts as soon as possible
Beingaprojectmanagerhowwill
yougainyourteamagreementfor
results?
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Project Manager
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Question 18
❑ A fishbone diagram, also called a cause and effect diagram or
Ishikawa diagram
❑ It is a visualization tool used for categorizing the potential causes
of a problem in order to identify its root causes
ExplainIshikawa/Fishbone
diagrams.
Problems
Categories
Causes
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Question 20 There are 2 formulas to calculate 3 point estimation.
1) Triangular Distribution
E = (P+M+O)/3 ;
2) Beta or PERT Distribution
E = (P+4M+O)/6 ;
where:
P = pessimist
O = Optimist
M = most likely
Whatistheprocessofcalculation
ofthreepointestimatingmethod?
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Question 21
❑ Work breakdown structure defines the work activities that are required for
the project and the sub activities of each of the work requirement.
❑ It has a hierarchical structure in which concrete, main activities are divided
into logical sub-activities. There are two approaches:
1. Top-down approach
2. Bottom-up approach
ExplaintheWorkBreakdown
Structure(WBD)anditseffecton
theworkestimatesof
tasks/activities?
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Question 23 ❑ Proactive Managers have higher chances of finding risks and
implementing solutions to minimize them
❑ They have more control over their project tasks and resources
❑ Keeps a track of all tasks and issues and work towards making small
changes and improvements for higher productivity and efficiency
❑ Organizes frequent meetings for developers to talk about their problems,
brainstorm solutions, share best practices etc.
❑ Compares the actual costs and time spent on tasks on a weekly basis with
the planned numbers
WhydoesaProjectManagerneed
tobeproactive?
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Question 24
Whatisthedifferencebetween
RiskImpactandRiskProbability?
Risk Probability is the chance that a risk will occur whereas
Risk Impact is the cost when a risk does occur.
Low Impact – Low Probability Low Impact – High Probability
High Impact – High ProbabilityHigh Impact – Low Probability
RiskProbability
Risk ImpactLow High
High
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Question 25
Whichcommunicationstyledoyou
preferusinginyourprojects?
Type of communication you use in your project will depend on the
type of project you are working on and the type of team you have.
Types of Communication styles that project manager use:
1. Written
2. Electronic
3. Face-to-Face
4. Responsive
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Question 26
❑ It is a type of contract that is a hybrid contractual arrangement
containing aspects of both cost-reimbursable and fixed price
contracts
❑ Time and material contracts resemble the cost-reimbursable type
arrangements where they have no definitive end
❑ This contract is generally used in projects whose accurate project size
can’t be estimated or when it is expected that the project
requirements would most likely change
Whatdoyouunderstandbytime&
materialcontract?
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Question 27
❑ Show the customers that you value them
❑ Understand why they are not happy
❑ Figure out what modifications they want
❑ Try to incorporate the modifications if possible
❑ If not possible try to convince and explain to the customer that the
project fits in with the agreed scope
Whatwillyoudo ifanyofthe
customerisnothappywiththe
qualityorresultsoftheproductby
theendoftheproject?
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Question 28
❑ Pareto Analysis is a statistical technique in decision-making
❑ It is basically used for the selection of a limited number of tasks which
can bring the significant overall effect
❑ This principle follows the Pareto Principle (also known as the 80/20
rule) and states that 80% of the results come from 20% of the actions
❑ It helps in prioritizing the work especially in large projects with number
of small tasks
WhatisParetoprincipleanalysis?
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Question 29
❑ Triple Constraint Triangle is a combination of three key
components which acts as the most significant restrictions on
any project.
❑ Following are the three constraints in this model:
1. Time
2. Cost
3. Scope
❑ Each of the constraints forms the vertices of the triangle with
quality as the central factor
Explainthetripleconstraint
triangleinprojectmanagement.