Cheat Sheet for Agile Project Management. Overview of the process, roles, terms and more.

1. Roles Artifacts Meetings SCRUM CHEAT SHEET
Scrum Team Product Backlog - (PB) Sprint Planning – Day 1 / First Half Estimating
Team is cross-functional and consists of 5-9 people List of all desired product features Product backlog prepared prior to meeting
User Stories
There are no set project roles within the team List can contain bugs, and non-functional items First half – Team selects items committing to complete
A very high level definition of what the customer wants
Team defines tasks and assignments Product Owner responsible for prioritizing Additional discussion of PB occurs during actual Sprint
the system to do.
Team is self-organizing and self-managing Items can be added by anyone at anytime Sprint Planning – Day 1 / Second Half Each story is captured as a separate item on the
Maintains the Sprint Backlog Each item should have a business value assigned Occurs after first half done – PO available for questions
Product Backlog
Conducts the Sprint Review Maintained by the Product Owner Team solely responsible for deciding how to build
User stories are NOT dependent on other stories
Product Owner (PO) Sprint Backlog – (SB) Tasks created / assigned – Sprint Backlog produced
Story Template:
Accountable for product success To-do list (also known as Backlog item) for the Sprint Daily Scrum “As a <User> I want <function> So that <desired result>
Defines all product features Created by the Scrum Team Held every day during a Sprint Story Example:
Responsible for prioritizing product features Product Owner has defined as highest priority Lasts 15 minutes As a user, I want to print a recipe so that I can cook it.
Maintains the Product Backlog Team members report to each other not Scrum Master
Burndown Chart – (BC) Story Points
Insures team working on highest valued features Asks 3 questions during meeting
Chart showing how much work remaining in a Sprint A simple way to initially estimate level of effort expected
Scrum Master (SM) Calculated in hours remaining “What have you done since last daily scrum?”
to develop
Holds daily 15 minute team meeting (Daily Scrum) Maintained by the Scrum Master daily “What will you do before the next daily scrum?”
Story points are a relative measure of feature difficulty
Removes obstacles “What obstacles are impeding your work?”
Usually scored on a scale of 1-10. 1=very easy through
Release Backlog – (RB) Opportunity for team members to synchronize their work
Shields the team from external interference 10=very difficult
Same as the Product Backlog. May involve one or
Maintains the Sprint Burndown Chart
more sprints dependent on determined Release date
Sprint Review Example:
Conducts Sprint Retrospective at the end of a Sprint Team presents “done” code to PO and stakeholders “Send to a Friend” Story Points = 2
Is a facilitator not a manager “DONE”= Potentially Shippable! Functionality not “done” is not shown “Shopping Cart” Story Points = 9
Feedback generated - PB maybe reprioritized
Process Business Value
FAQ Scrum Master sets next Sprint Review
Each User Story in the Product Backlog should have a
Daily Who decides when a Release happens? At the end Sprint Retrospective corresponding business value assigned.
Scrum Sprint Review
of any given Sprint the PO can initiate a Release. Attendees – SM and Team. PO is optional Typically assign (L,M,H) Low, Medium, High
Who is responsible for managing the teams? The Questions – What went well and what can be improved? PO prioritizes Backlog items by highest value
Sprint
Sprint Product Backlog Sprint teams are responsible for managing themselves. SM helps team in discovery – not provide answers
Planning Backlog
Sprint Shippable
Product
Retrospective Estimate Team Capacity
What is the length of a task? Tasks should take no Visibility + Flexibility = Scrum Capacity = # Teammates (Productive Hrs x Sprint
longer than 16 hours. If longer then the task should be
Glossary of Terms Days)
broken down further.
Tools Who manages obstacles? Primary responsibility is Time Box - A period of time to finish a task. The end
Example – Team size is 4, Productive Hrs are 5, Sprint
length is 30 days.
Task Board on the Scrum Master. However, teams must learn to date is set and can not be changed
Capacity = 4 (5 x30) = 600 hours
White Board containing teams Sprint goals, backlog items, resolve their own issues. If not able then escalated to Chickens – People that are not committed to the project
NOTE: Account for vacation time during the Sprint!
tasks, tasks in progress, “DONE” items and the daily Sprint SM. and are not accountable for deliverables
Burndown chart. What are two of the biggest challenges in Scrum? Pigs – People who are accountable for the project’s Velocity
Scrum meeting best held around task board Teams not self-managing, Scrum Master success The rate at which team converts items to “DONE” in a
Visible to everyone managing not leading. Single Wringable Neck – This is the Product Owner! single Sprint – Usually calculated in Story Points.