An overview of how to apply for Erasmus+ Youth Key Action 3 funding. For more information, go to our application resources page: https://www.erasmusplus.org.uk/application-resources

1. Key Action 3:
Support for Policy
Reform

2. Key Action 3 – Support for Policy Reform

3. • Organisations can bring young people and decision-
makers together to improve youth policy
• Activities aimed at promoting the active participation
of young people in democratic life and fosters
debate
• Projects should aim to address some of the EU
Youth Strategy themes:
– Education and training; employment and
entrepreneurship; health and well-being; participation;
voluntary activities; social inclusion; youth and the world;
creativity and culture
How does it work?

4. • Organisations can apply for funding for national or
transnational meetings
• Young people must be involved in all stages of the
project
• Emphasis on non-formal learning principles and
practices
• Projects run for 3 to 24 months
• The maximum budget awarded per project is 50,000
Euros
How does it work?

5. • National meetings, transnational/international seminars, debate and
active participation of young people;
• National meetings and transnational seminars linked to official
Youth Conferences;
• Events that promote debates and information on youth policy
themes linked activities of to the European Youth Week;
• Consultations of young people with a view to find out their needs
relating to democratic life (online opinions polls and surveys),
• Meetings and seminars, information events or debates between
young people and decision makers/youth experts around the theme
of participation in democratic life;
• Events stimulating the functioning of democratic institutions and the
roles of decision makers within these institutions
Activities

6. Eligibility
Eligible organisation types:
• Non-profit organisation, association and NGOs;
• European Youth NGO;
• A Public body at local or regional level

7. KA3: Budget
Budget Item Description Funding Type
Travel Travel is based on the distance per participant
from their point of origin to the venue of the
activity and return
Unit cost
Organisational
Support
Costs directly linked to the preparation,
implementation and follow-up of project
activities
Unit cost
Special Needs
Support
Additional costs directly relating to participants
with disabilities and accompanying persons
Real costs
Exceptional Costs Costs essential to the successful delivery of
the project that can be fully justified – consult
application guidance for full details
Actual Costs
(75%-100%)

8. Where to apply?
• The applicant organisation will apply to their National
Agency
• If there were partners involved in the application:
• Project partners do not need to submit the same application to
their own National Agency
• The lead organisation is responsible for keeping partner
organisations up-to-date with the progress of the project
application.

9.  The E form can be found on the website here
 We do encourage you to complete and submit
your application form well in advance of the
deadline.
How to Apply

10. Quality Criteria
• Award criteria is outlined in the Programme Guide
(Page 198). Refer to these as you prepare your
project.
• To be considered for funding an application must
score:
• At least 60 points overall; and
• Meet minimum required score per criteria
• Detailed scoring guidance will be published on the
Erasmus+ website

11. Hints & Tips
• Access NA support and guidance
• Refer to eligibility, quality and budget rules
• Include all key information in the application form
• Ensure your project will be achievable
• Start working on the narrative aspects of the
application early

12. Think about:
• Organisation
• What are the participating organisation(s)?
• What is their background and expertise?
• Description of the project
• Detailed description of the project
• Any partners taking part, including their background
• Relevant topics addressed by the project
• Participants’ profiles (including decision makers/experts)
• Background
• Selection Process
• How will you ensure gender balance in the main activities carried out
• If there are any participants with fewer opportunities involved:
• Situations they are facing
• Particular measures that will be put in place to cater for their specific needs
Narrative Sections

13. Think about:
• Learning Outcomes
• Which learning outcomes or competences will be acquired
• How will these skills be recognised
• Will you use any instruments/certificates? How?
• Preparation
• What will be done in preparation for the activities. Who will do those tasks?
• How will you work and cooperate with decision-makers or other relevant stakeholders.
• How will the young people be involved throughout the whole project life
• Logistics
• How will practical and logistic matters of the project be addressed?
• Main Activities
• Activities that will be organised
• Working methods
• Roles and responsibilities
• Expected Impact
• Dissemination Plan
• Evaluation
Narrative Sections

14. Prepare to Apply

15. Upload 2019 Legal and Financial
Identification Forms
All organisations must upload new 2019 Legal and
Financial Identification forms
• Financial Identity Form
• Legal Entity Form
• As anyone can register to use EU Login / register an
organisation for a PIC number, we use these documents
to verify your organisation

16. Which documents should you
submit?
• Application
• Declaration of Honour
• PIC
• Legal Identity form
• Financial Identity Form

17. IMPACT AND DISSEMINATION

18. How will your project have an
Impact?
• Identify clear and focused objectives
• Target groups for your project
• Consider how the project will have an Impact
• Consider both tangible and intangible results
• How will you measure this impact?
• You will have to be able to measure the Impact that your project
has had
• The UK National Agency has developed resources to help you
anticipate and assess this

19. When should you disseminate?
Before the project starts:
• Draft dissemination and exploitation plan
• Definition of expected impact and deliverables
• Consider how and to whom outcomes will be disseminated

20. Project Dissemination
In House Local / National / Global
Continuation of professional development Training sessions for external
stakeholders
Share knowledge and experience Project Reports sent to local Government
Mentoring / One to one Information sessions / workshops /
training sessions / peer reviews
Training sessions, presentations Extensive media coverage [ e.g.
Participants interviewed by local radio ]
Specific website information and Social
Media
Public Events that raise awareness of the
project.

21. Success Indicators
• Facts and figures related to the website of project
organisers (number of website ‘hits’, updates, visits,
consultation, cross referencing);
• Numbers of meetings with key stakeholders;
• Numbers of participants involved in discussions and
information sessions (workshops, seminars, peer
reviews);
• Production and circulation of products;
• Visibility in the social media (e.g. how many ‘likes’ did a
social media post get?);
• Participation in public events.

22. Next Ste

23. Next steps
 Written guidance will be publish on our website
here
 Call or email us.
 Register for a one-to-one support call.

24. 2018 Deadlines
Key
Action
Field Anticipated Deadline
KA3 Youth Round 1 5th February 2019
All deadlines are at 12:00 Brussels time
This means 11:00 UK time

25. For general enquiries you can contact the British
Council as follows:
British Council
T: 0161 957 7755
General queries:
erasmusplus.enquiries@britishcouncil.org
Specific application queries:
erasmusplus.applications@britishcouncil.org
Contact us

26. Erasmus+ is the European Union programme for education, training, youth and sport.
The Erasmus+ UK National Agency is a partnership between the British Council and Ecorys UK.
Find us online
www.erasmusplus.org.uk
@erasmusplusuk
ukerasmusplus
erasmusplusuk
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