Ways to Plan Effectively to Ensure Successful Project Delivery

1. EFFECTIVE PLANNING –
A KEY TO PROJECT
SAFE/SUCCESSFUL DELIVERY
Presenter: Onwuneme Shimonkepha

2. CONTENTS
INTRODUCTION- WHAT IS PLANNING?
IMPORTANCE OF PLANNING (GENERALAND PROJECT RELATED)
HOW TO PLAN/ KEY ELEMENTS FOR SAFE/SUCCESSFUL PROJECT DELIVERY
CONCLUSION

3. WHAT IS PLANNING?
Knowing the end from the beginning and gathering tools,
techniques and strategies necessary to reach the end.

4. IMPORTANCE OF PLANNING
• Planning efforts save resources, time, and money.
• It helps achieve commitment to the project/ work activity from all stakeholders.
• It helps in achieving your goals/ set targets.
• It aids in avoiding/ minimizing errors, reworks and preventing possible threats to
achieving objectives

5. HOW TO PLAN/ KEY ELEMENTS FOR
SAFE/SUCCESSFUL PROJECT DELIVERY

6. PLAN AND PLAN EARLY
• Do not plan on the day of the work
• Avoid fire brigade approach
• Some people do the work first, encounter issues and then start planning. Avoid this!
• Create enough time for planning

7. THE SCOPE AND REQUIREMENTS
• Understand the (full) scope of the work
• Itemize the requirements of the work to be done
• Breakdown the work into smaller tasks

8. PLAN WITH YOUR TEAM AND OTHER
STAKEHOLDERS
• Never plan alone, do it with your team
• Team buy-in is easier if involved in planning
• Consider other people affected by your job (other
stakeholders)

9. BUDGET AND ALL NECESSARY RESOURCES
• Make your budget and ensure all necessary resources are available early
• Have someone in charge of the resource gathering
• Get in touch with all team members a day before

10. PLAN COMMUNICATION
• Communication is critical to successful planning and execution of the project work
• Things to consider while planning communication
What to, when to, how to and with whom to communicate.
Communicate changes and updates with team members and other stakeholders
Plan to avoid assumptions

11. CONSIDER RISKS
• Consider what could go wrong and try to prevent them from happening OR mitigate
them
• Consider also what could go right and harness them
• Plan for unforeseen emergencies

12. PLAN GROUND RULES AND METHODS OF
INTERNALAND EXTERNAL COMMUNICATION
• Ground rules are important for every team, set some.
• Plan how you will handle communications, reports, orders from within and outside
the team.

13. CONCLUSION
• There can be many other elements not penned down here
• Prepare your work outside, get EVERYTHING ready for you in the field and after
that, build your house (Proverbs 24:27)
• He who fails to plan, plans to fail!

14. THANK YOU