DocuWorks 7 is document management software that allows users to create, retrieve, update, distribute, and store documents securely from their desktop. It centralizes information, enables easy document handling, and provides security features like passwords and digital signatures. The software promotes paperless workflows by importing manual document processes into digital format. This enhances flexibility and maintains productivity.
1. DocuWorks 7
One Solution For Your
Document Management Needs
DocuWorks 7
Document Handling Software
2. Create, retrieve, update, distribute
and store your documents securely.
All from your desktop.
Fuji Xerox DocuWorks 7 makes document management easy and intuitive by
enabling you to create, retrieve, update, distribute, and store your documents
securely from a single point - your computer desktop.
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Managing documents effectively is a key challenge that many companies
face in the current business environment. Most organisations have multiple data
streams that consist of digital and paper documents from various sources and in
many formats.
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Productivity
• Centralisation of information and
easy document management
• PDF handling and conversion
• OCR multi-language capability
• Document security
Innovation
• Promotes new work style by
importing cumbersome manual
document management onto your
computer
• Enhances work flexibility with
seamless integration of a wide
range of devices and document
management systems
• Maintains productivity on the move
with the DocuWorks Viewer Light
application for mobile devices
Cost Efficiency
• Paperless document management
minimises unnecessary printing
and saves on printing materials and
valuable space
Sustainability
• Paperless working envrionment
promotes ecology and minimises
wastage of valuable resources
Benefits at a glance
DocuWorks 7 puts an end to cumbersome storage
and filing by cutting down on unnecessary printing.
This makes way for a more efficient and paperless
environment in your office.
For example, in a quotation process, requests for quotations are commonly received by fax, output
and distributed to the person in charge, who then prepares a set of quotation document by compiling
a quotation letter, specifications sheet and drawings together in paper format. The completed paper
document is then faxed to the requestor and a copy is stored away separately in a cabinet to be kept
as a record.
With digitalisation, requests for quotations can be received as paperless fax documents.
Upon registering a job request at the multifunction device, the document will be forwarded
automatically to the computer of the person in charge. He or she will then create a set of
quotation document with DocuWorks 7, and send it to the requestor electronically. At the same
time, a copy of the quotation can be stored away in the Document Management System (DMS),
such as DocuShare, to allow efficient and secured sharing among users in the network.
After Implementing DocuWorks 7
Before Implementing DocuWorks 7
4. Document Security
Safeguard all the important documents with
DocuWorks 7’s multi-level security measures.
You can effectively limit access to sensitive
information by encrypting documents with a
56-bit and 128-bit password security.
Operation restrictions such as “Prohibit document
editing”, “Prohibit annotation editing”, “Prohibit
printing” and “Prohibit copying” can be applied.
In addition, you can verify and approve
documents with the use of electronic
signatures and certificates. This helps to
streamline your workflow instantly.
Energise your workflow with a
comprehensive suite of features
Centralised Document
Management
Manage a wide range of documents such as
scanned copies, web pages, and files of various
applications - all in one place. DocuWorks 7
provides an electronic workspace for you to
handle all the documents on your computer
desktop, as if you are handling them on your
desk. It is a smart and simple way to optimise
document management systems in an
organisation.
Single Touch PDF Conversion
Converting your DocuWorks 7 documents
into PDF format is just a click away. On top of
that, you can stack, unstack, merge or enlarge
the resulting thumbnails for page-by-page
browsing. PDF conversion and management is
now a breeze.
Link Folders
Share and access other work folders from the
DocuWorks Desk. With its user-friendly sharing
capabilities, you can create a link connection to
the shared network folder and provide access to
other network users to view or edit documents
in the DocuWorks Desk workspace. This gives
way for seamless document sharing and work
integration among various departments and
groups on the network.
DocuWorks 7 comes with intuitive features to help everyone work together more
smoothly, efficiently and securely.
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Easy Document Management
Locate important data on demand. Paper
documents can be transformed into
searchable DocuWorks documents with
DocuWorks 7’s powerful built-in OCR. This
allows you to search for information easily
and accurately by using the advanced search
functions.
You can also combine and manipulate your
DocuWorks documents for booklet creation
purposes. DocuWorks 7 offers support for
N-ups, large-size paper output and other
printing needs and formats.
In addition, file conversion and handling of
different file formats have been made simpler.
You can enjoy the flexibility of accessing the
original document in its parent application even
after conversion to the DocuWorks format.
DocuWorks OCR Multi-Language
Package* (Optional)
Improve work collaboration and the usability of
documents in a multilingual work environment.
DocuWorks OCR Multi-Language Package
expands the number of languages supported
by DocuWorks OCR functions. This allows
you to perform OCR processing for a range
of languages: English, Simplified Chinese,
Traditional Chinese, Korean, Thai and Japanese.
*Requires DocuWorks 7.3 or higher.
Enter Search Field to start searching
Found text strings are marked and
tag annotations are attached to
the relevant pages
Find and Mark Button
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5. To help smoothen the editing of documents,
DocuWorks 7 offers a wide array of colours,
fonts and lines. You can easily add tags,
markers and stamps for electronic documents
with the full and rich range of annotation
options.
Seamless Integration with
Multifunction Devices and
Document Management Systems
Manage and share electronic documents
easily and securely by linking DocuWorks 7
to your Fuji Xerox multifunction devices and
Document Management Systems (DMS).
The device folders of the digital multifunction
devices* on the network will then be displayed
in the DocuWorks Desk folder tree. Data
searching and retrieval are made easy and
intuitive with a thumbnail view of documents
in the device folders.
Discover fresh, new ways to manage
your documents
Digital Desk
The integrated handling of digital documents
is now easier with the DocuWorks Desk
platform. This innovative interface lets you
import, scan and manage documents from
almost any source. You can also handle large-
sized documents (up to 2A0) with ease.
Displaying files as thumbnails on the DocuWorks
Desk enable documents to be located easily
Easy Document Edit
Move or copy a page from one DocuWorks
document to another with the advanced page-
editing functions of DocuWorks 7. You can also
copy text, copy and paste part of a page as an
image, change page order, and add or delete
pages.
Thanks to a comprehensive range of smart tools and applications, DocuWorks
7 empowers your whole office.
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Similarly, documents in the DMS server can
also be easily viewed and managed directly
from the DocuWorks Desk. Uploading and
downloading of documents can be done by
simple drag-and-drop actions.
* Applicable to ApeosPort/DocuCentre-III series and
above.
DocuWorks Viewer Light for mobile
devices
DocuWorks Viewer Light for iPhone/iPad and
DocuWorks Viewer Light for Android are newly
available to view DocuWorks format files
on mobile devices. Mobile workers can view
necessary documents anytime and anywhere
on their mobile devices.
STAMP
TEXT
NOTEPAD
MARKER
Drag and drop to export documents effortlessly from
the device folder to DocuWorks Desk folders
Documents in the
device folder
EXPORT
Unstack: Split up one file into individual
pages to allow rearrangement, addition,
and deletion of pages.
Stack: Compile several pages/files into
one file.
UNSTACK
STACK
Rich annotation tools such markers, stamps, text
notepads, lines and shapes.
6. Keep your operating costs
light and affordable
By creating a smart and organised paperless workspace, DocuWorks 7 lifts the
load on your bottom lines.
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Document Tray Option* (Optional)
DocuWorks 7 makes information sharing
easy and intuitive. This is done via electronic
document trays that facilitate smooth
document delivery among colleagues and
managers in your organisation.
These document trays are equipped with a
pop-up notification feature which gives users
an instinctive view of the file sharing activities,
showing the number of documents that are
currently placed in tray and sounding off an
alert when new documents come in.
Requests and instructions for the next user can
also be added within the documents via stamps
and sticky notes, before placing them in the
allocated tray.
Furthermore, the Document Tray Option
software can be easily linked up to a Fuji Xerox
multifunction device for easy retrieval and
management of electronic fax documents. This
helps to pave the way towards a more efficient
and paperless work procedure.
*Requires DocuWorks 7.2 or higher.
7. Take a giant leap towards a
sustainable future for all
Look forward to a smooth and intuitive process of managing
various documents electronically with the versatile editing,
processing, document-searching and archiving functions on the
DocuWorks 7. Not only will this help to optimise your work flow,
it will also save you heaps in terms of energy and printing material
cost in the long run.
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