Myshop2014 Tech Report

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MyShop 2014: Technical Report East Grinstead, England UK Contact n. 0044 (0) 7950354608
MYSHOP 2014
TECHNICAL REPORT
REV. 1.0 10/01/2016

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Introduction
MyShop 2014 is a complete and precise ERP (Enterprise Resource Planning)
management software and is based on previous products such as DataShop, DataStore
and the same MyShop 2005 version, all with the aim to assist the retail business in
managing the movement of the products, the warehouse stock, the sales, the pricing, the
advertising, the cost control, the statistics, the suppliers, the customers, the employees,
etc resulting in a straight and direct control in real time, in terms of numbers, evaluations
and predictions.
In fifteen years, these products have been enjoyed by hundreds of clients, due for the
easy use of the software,the speed of learning its procedures and the value in terms of
business control by owners and businessman, no matter where they are located in the
world.
The customers themselves have made a significant contribution to the effectiveness of
the software by expressing recommendations and requests, which have enriched and
made more and more useful the clients functions, the products benefits factions and the
management functions.
With the advent of the phenomenon "Sale On Line" has resulted in an important evolution
for the My Shop software. With MyShop2014 it has reached a remarkable achievement,
obtaining a program which performs both online and on-site and without limits,
prerequisites for the sale, to management control and for predicting business plans. The
feautures such as sales, personnel, marketing, promotions, reports, stocks, pricing etc
are all syncronized between them causing an easy way to have the perfect control in
retail business.

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The Project
The sale and manage of any type of product is the main theme of the software MyShop,
including the in/out flow in real time of the stock movement and the real time information
about any data related to that product.
The advent of the phenomenon "Sale On Line" has resulted in an important evolution for
the My Shop software and became a priority as well as required by the market.
The first technical approach to the Web platforms and Virtual Stores through Web sites,
gave a fair result with the version MyShop 2005. It has shown to us that, to achieve
successful software which fully incorporated a web platform, MyShop 2005 was not
adequate anymore. In fact, the previous versions used some of the most popular
technologies in the world, such as MS Visual BASIC 6 for the software, and MS ACCESS
to the database, but no longer appropriated for the modern market.
The presentation of a product in a web page shown on the “Cart", when appears on the
site with its simple-looking, requires software solutions and management structures very
articulate and an advanced technique: the outward appearance of the web page, the
information contained and the product availability, must be synchronised in real time with
all the activities of purchase /sale of the store and the warehouse.
Furthermore, the products must be managed with the latest management needs, such as
statistics and forecasts of sales and procurement, consultation and use of the software
from various points connected simply via web.
Two years ago it had been decided to analyse, design and implement new software,
written with the latest programming technology produced by Microsoft for his operating
systems, such as Visual Studio, which integrates, naturally, all software platforms
necessary for the realisation of the project:
• Desktop software: management for purchase/sale and warehouse.
• Software Web Site e-commerce
• Platforms Amazon, eBay.
• Advanced database: MS SQL SERVER
The current version of MyShop 2014 inherits all the features of the previous versions, but
designed and re-written with new language.
It provides support for all the new sales technologies such as private and collective
websites, or common stores, or mega stores, in addition to the new functions, available
due to the new language, and one of the best performing and used databases in the
world.

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The Structure
The basic element of the My Shop software is The Product.
Any item that is purchased or self-generated, stored and then placed for sale is defined
as Product. The physical object is then transformed into a software entity, classified and
managed as computer terms using the software procedure.
As well as the previous programming experience, in order to achieve the necessary
interface that manages the complex structure of The Product, came in handy the
selection of the new language of Microsoft, which provides cutting-edge software
solutions, easy learning and user friendly, features present in the previous versions and
therefore essential in the current one.
Another essential aspect of My Shop software program is also the supervision of the
activities and the production of personnel. One of its functions is, for example, a full
report on sales activities, the use of products and use of the money during the sale,
which is carried out by each staff. This function, much in demand by the market, helps
the organization of any evaluations on the person or even to avoid unpleasant surprises
of a no good conduct.
Structure of the Products.
MyShop 2014 uses an advanced classification to handle the product by dividing into its
parts:
• The main product with its basic features such as ID, Name, short and long
descriptions, codes and so on.
• The commercial category at multiple levels (it can be assigned to more than one)
• The manufacturer.
• The specifications, are fixed characteristics of the product, 'season', 'style',
'gender', 'format' style 'processing', ‘edition' etc. Specifications are dynamic: each
product can have different specifications so as to manage different types of
products with the same software.
• The Images or collection of images of the product.
• The variants: each product can have several variations, such as the colour or type
of fabric or pattern. Each variant, also, has its own properties:
- Price Lists, purchase and sale, each variant can have their own lists.
- Suppliers: more than one for each variant with their own codes or code from
the supplier.
- Discounts: more than one for each variant.
- Attributes: such as 'measure', 'size', 'processor', 'RAM' and so on. Each variant
can have or have not one or more Attribute. Each attribute has its own properties
called the Identity and may be decided by the user:
- Serial numbers and identification.
- Production and expiration batches.
- Versions or editions or outputs, etc.

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The Properties of the Product.
In the Properties of the Product the user can create various classes of products, which
are followed and tracked by the software to easily create all the parts of the new products
automatically. Classes of products may be 'Clothing', 'Shoes', 'Books', 'Cars', 'Computer'
and so on.
It can be creates and assigned to each class of product:
• Specifications
• Price Lists
• Tax Categories with the corresponding rates. These are important for the
management of international products; different tax rates for each country and
province and taxation for each type of merchandise. For example, the category 'Clothing'
in Italy VAT rate is 22% in Germany VAT rate is 19%, in Spain VAT rate is 21%, for
“Food” in Italy VAT is 10% and so on.
• Entities, such as serial number, batch number, etc.
• Attributes such as ‘size', 'Cut', 'RAM' and so on.
• Categories-Attributes, such as 'Sizes US.', 'European Measurements'
• All values attributable to each Class of Attributes.
Data Set.
MyShop 2014 manages:
• Multiple-Company
• Multiple Stores. Each company has its own store/stores. The store/stores can be
real and scattered physically in multiple locations, connected to each other via internet, in
remote and totally synchronised between them.
- WEB, websites that appears in sync with the real web server.
- Platforms Amazon, eBay.
• Multi-Warehouse. Each store has its warehouse. All stock movements occur in
the warehouse of which each store has at least one.
• Customers and Suppliers, with company name, accountancy, schedule, tickler.
Documents.
Documents have the function of recording stock and financial movements, both actual
and forecast, that they can be configured and then created for each type of operation and
managing. You can create several types of document according to the needs of
management.
A Document can be configured as:
• Financial document: as finance transaction
• Stock document: as stock movement
• Tax document: as Tax movement
• Summary document: as summary of other documents.
• Customer file, available when the subject is a customer
• Supplier file, available when the subject is a Supplier
• Stock document, available when the subject is a warehouse of the company.

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An invoice can then act as Financial Document, as Stock document, and as Tax
document, or a receipt, for example, will be Financial, Fiscal, Summary or Deposit etc.
Each type of document has its own attributions which can be configured as:
• Transaction: in, out, or null.
• Level Role, used at the access layer of the User Role.
• Action: sales, purchases, transfers, etc. audit (comparable to the voices of an
Accounts Plan).
• Availability: Customers, Suppliers, Stocks or Warehouses.
And then, each type of document has its own document attributes, configurable, such as
'Note 3 1,2', 'Transportation Note', 'Hills', 'Weight', 'Volume' and so on.
All the Documents part is also linked to the side of the software for any type of the
payments which they can be created as:
• Type of payment: Cash, Check, Money Transfer, Credit Cards etc.
• Method of Payment:
- Instant Payment
- Post-pay Payments: monthly payments, instalments, deadlines, days of
activation, etc.
Users.
The users are the users of the software. To access to the software is required a login on
the start page. The users can assume the Positions of:
• ADMIN
• SETUP
• Other positions created by ADMIN panel such as:
- Warehouse
- Agent representative
- Cashier
- Sale Assistant
- Promoter
- And so on.
Any user other than the ADMIN position can be enabled or not to have access to:
• Company ownership
• Store
• Warehouse
• Price list
Each user different from the Role of ADMIN may be subject to restrictions or to
qualifications procedures which can be configured on ACL (Access Control List).
Thus a warehouseman can access to documents in the warehouse but not to the cashier
reports, etc.

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The Warehouse.
Warehouse means all traffic in and out of products from a warehouse to the stock in real
time. In addition to getting real time stock movements, the software also provides
information of the stock movements at a specific date, stock movements within periods of
time, or what is expected to happen in the near future.
The warehouse provides the traceability of each single product, extracting every single
document from which the movement is made.
All the Products become filters for reports of stock.
Devices to detect Products.
To easily manage the flow of incoming products, the program manages portable devices
for detecting the generation of inventories or lists of products to be used to fill documents
or for any management needs.
The detection software, designed specifically for MyShop, is installed on devices with
Windows Phone that with an active connection, via phone or web, communicates with the
database server to provide information of the product and acquire values in real time. It
can also work with an internal database, synchronised later to sites with no connection.
The Sale.
Easily and instantly detecting the out/in going of the products, the MyShop program
provides two interfaces for counter sales and to synchronise with the Electronic Shopping
of the Web Site.
The interface of Sale creates a real virtual cashier with all the functions relating to:
• Connecting to the cash register receipt to print automatically
• Call Product Bar Code
• Research products with all filters
• Buttons to recall products by categories or common products
• Buttons for sale by sale Support or Promoter
• Buttons retrieval Customer
• Display current account with immediate inventory availability
• Simultaneous opening of 16x3 provisional accounts, shared with other cash
points and visible from all points of sale
• Management drawer with withdrawals and deposits
• Discounts and surcharges on multiple item or subtotal
• Reversal of accounts or individual articles
• Returns of items, refunds
• Change the price or quantity of items
• Display fidelity card points accrued
• Print functions for reports and pre-accounts
The advanced Sale interface enables you to generate a list of products on which it is
possible to detect availability of stock, previous purchases by the customer, weighted
average costs and so on.

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The list can be so addressed to fill a bill, or any bill of sale, or previous bill on budget, or
even used for booking or to make reservations for customers.
The list of sales can be generated by the portable detection device or from lists
previously established, as in the case of lists of school books or menu and so far.
The Electronic Shopping Cart.
The important innovation on sales is the management of the Electronic Shopping Cart or
the E-Commerce Website.
This is achieved by using the Open Source platform E-commerce, a website with
electronic cart written in the same language of MyShop, 2014, MS Visual Studio, and
using the same type of database: MS SQL SERVER
MyShop 2014 synchronises the database with their own Electronic shopping Cart, thus
sending the products with all the features, acquiring customers and their related
purchases. The synchronisation can take place in real time as the customer websites are
hosted on a dedicated server in a specially chartered WEB FARM, and configured
appropriately to the functions of MyShop 2014.
MyShop 2014 can be also synchronised to other online sale platforms such as Amazon,
eBay.
The form E-Commerce is widespread, is multi-language, with tax, shipping and
currencies, and allows complete management of electronic shopping cart with different
display styles, forms of electronic payment and common shipping arrangements.
The user, who creates a product with MyShop 2014, inserts the specifications, the
pictures, the prices, etc., and pressing a button, the product becomes immediately
available for sale On Line. The Product is continually monitored to furnish the availability
in real time (to avoid overbooking and other costly problems) for the purchase and the
sell desirable, so as to proceed with the next step such as, for example, the shipment of
the product.
Languages.
MyShop 2014 is fully multi-lingual, all interface displays descriptions and labels
commands in that language. It can be installed in any language of which there is an
online translator, Latin, Eastern, etc., and the software automatically provides to acquire
the translated entries and to display them as necessary. The inaccuracies of translation
may be corrected on the setup procedure.
Registries Translations.
If you want to expose your products to an international market, you must provide an
appropriated translation for the description of the products.
MyShop 2014 provides for this by automatic translation functions for:
• Names, short and extended descriptions of the Products.
• Names specifications.

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• Names of Merchandise Categories.
• Names of the Attributes.
The translated texts are synchronised on the websites for the proper use of them on the
pages of the electronic cart.
Fidelity Card.
The program manages the customers’ fidelity card with the accumulation of points or
vouchers to a value to be used in stores in real time. This type of fidelity card is called
Capital or Circolante (Cash). The server on line with the stock movements and the
warehouses permits the use of the card. The cardholder can access the site user
MyShop 2014, and verify his position and scores.
Prints.
All reports are generated in MS SQL SERVER REPORT, a method of creating and
managing reports rather advanced, where the reports can be customised to the user by
using the report generator, MS REPORT BUILDER 2.0
You can print reports using smart filters of:
• Articles and Catalogues
• Inventories
• Labels, price labels, posters, displays, stopper, signs, stickers, front panels to
advertise prices or products. The list of products to be printed can be triggered by
invoking a single product or those in documents.
Statistics.
The program generates a dynamic sales statistics with the following modalities:
• " ABC “i.e. sale of articles for the period with all filters.
• "WhatsApp" or better "how it is going," for the comparison of sales between
periods or between warehouses, with noting daily, weekly, monthly or annually if
you are selling more and less than, or for example from yesterday to today, or
Monday to Monday, or the first week of October 2010, or October 2011 and so on.
• “SELL IN - SELL OUT “i.e. when ordered, bought, sold and then stocks of the
products, with all filters, such as quantities of bought and sold and how many
remaining for the 2014 season regarding the brand XXX
Agenda.
The agenda is a summary of the activities of the software and indicates:
• Offers.
• Products go out of stock during the day or the week.
• Products that are expected to go into stock in the next xx days.
• Products about to expire.
• Amounts of cash in cashier drawer
• Etc.

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Addendum A
Some images of the interface
Control Panel
Counter Sale and Cashier Panel
Types of Documents

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Fidelity Card
Products

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