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Proposal for e-Procurement System for Developing Country

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This proposal is about an e-Procurement system for developing country and its contents are following.

Ⅰ. Background
Ⅱ. Introduction
Ⅲ. Prerequisites
Ⅳ. Configuration
Ⅴ. Major Functions
Ⅵ. Investment Cost Analysis
Ⅶ. Conclusion

You can get more details thru the link.

With my regards,

Guisun Han

Publicado en: Tecnología
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Proposal for e-Procurement System for Developing Country

  1. 1. Proposal for e-Procurement system for Developing country 2015
  2. 2. Contents Ⅰ. Background Ⅱ. Introduction Ⅲ. Prerequisites Ⅳ. Configuration Ⅴ. Major Functions Ⅵ. Investment Cost Analysis 14 18 2 Ⅶ. Conclusion 4 6 7 19 * Appendix 1. System Components 2. Related Laws (In Case of Korea) 3. Acronym
  3. 3. Ⅰ. Background (1/2) Government of developing countries is trying to achieve “Knowledge based Economy” from its “Agriculture based Economy” thru National Economic Development Plan with various projects including “E-Government and E-Governance”. Agriculture Based Economy Knowledge Based Economy By 2030 NEDP III NEDP I NEDP II NEDP IV E-Government and E-Governance Education Human Resource Development Infrastructure, Equipment and Content Economic Development Social Development Private Sector Development Rural and Community Access Legal, Regulatory and Institutional provisions National Security Law and order
  4. 4. Ⅰ. Background (2/2) “E-Government & E-Governance” is the key project among other various projects because it will play a brain role for other projects. E-Government & E-Governance Education Human Resource Development Infrastructur e, Equipment & Content Economic Development National Security Law & Order Social Development Private Sector Development Rural & Community Access Legal, Regulatory & Institutional
  5. 5. Ⅱ. Introduction – Needs of e-Procurement system e-Procurement system is essential for providing guarantee of fairness & transparency for purchasing quality goods and services needed by government administration. Needs Explanation Pursuit of fairness & transparency • Ensure transparency through e-Procurement system and guarantee fairness by hiring qualified suppliers selected through competition Support of customer-centric procurement administration • Increase the satisfaction of public institutions using e-Procurement system by improving the quality of procured items and widening their selection of items Change in purchase method according to demand purpose • Reduce the time period required for purchase and ensure more administrative responsibility, competition, fairness and transparency Expanded purchase service • Require outsourcing for service & design etc. as one of the core paradigms of procurement administration Global trend toward reinforced e-Procurement • Emerge as a new paradigm drawing attention from world organizations as well as individual countries
  6. 6. Ⅱ. Introduction – Advantages of e-Procurement system e-Procurement system will provide government administration E-Gov. readiness, fairness, transparency, cost reduction, and innovation of purchase process etc. Advantages Explanation E-Government readiness enhancement • Provide opportunities for citizens and businesses to actively participate in knowledge-based economy via e-Procurement system Ensure fairness & transparency on procurement • Ensure transparency through e-Procurement system and guarantee fairness by hiring qualified suppliers selected through competition Reduce procurement cost • Save the cost for the procurement process through applying e-Procurement system via on-line, e.g. Internet, compared to off-line method Innovate procurement process • Upgrade & innovate the purchase process from off-line & face-2-face interaction to on-line (Internet) & no-need-of-face interaction
  7. 7. Ⅲ. Prerequisites For deploying e-Procurement system, there are various prerequisites such as preparation of related law and IT infrastructure and system etc. Prerequisites Required actions Law and legislative provision • Law & legislative provision for applying electronic document & e-signature • Law & legislative provision for e-payment procedure • Amendments of law for procurement process if necessary IT infrastructure and system • IT infrastructure and network environment • e-payment system and bank payment system related issues • National security system and its standardization for encryption and decryption etc. (PKI based certification system)
  8. 8. Ⅳ. Configuration  Conceptual Diagram Certification Authority Institution • Issue Certification • Validity Verification Government • e-Bidding • e-Contract • e-tax-invoice • Monitoring • e-Signature / Verification Provider • e-Bidding • e-contract • e-Tax-invoice issue/Receive • Guide mail / SMS Receive Internet I/F DB e-Signature / Signature Verification Encryption / Decryption e - mail SMS e - mail SMS ERP e–Procurement system Purchase information Process Result Purchase information Process Result Copy Contract Print Tax-Invoice Print e-Procurement System Configuration (PKI based certificate)
  9. 9. Function Other Dept. Purchase Department Provider Provider Management e-Bidding * e-Contract * e-Tax Invoice : Off-line Unapproved Application for registration Submit LoginApproval No Yes Provider Evaluation Construction / Purchase Request Submit estimate Make estimate Notice of tender Opening of estimate Re-bidding Evaluation bidding & Award No Yes Yes Accept Select Provider Check Contract Registration / e-Signature Submit documents Request Contract Internal Approval Make a Contract Check the Document / e-signature Bidding No Issue e-Signature Check e-Tax InvoiceIn Stock / check Make e-Tax Invoice Verification Sign Sending Printe-Tax Invoice Management : On-line e-Procurement flow chart Ⅳ. Configuration * Note) More detail information on e-Bidding* & e-Contract* described following page.
  10. 10. Purchase Request Check Unit price contract Nullity Bid document Notice of tender Opening of estimate Contract request Make estimate Submit estimate Purchase Information (Contract Information) No Yes No Yes Other departments Purchase department Provider 1 2 3 4 5 6 78 9 1. Other departments request Purchase request to purchase department 2. Check of purchase request 3. Whether unit price contract or not, decide bid or contract request 4. Make the bid document ※ How to bid - nominating competition, general bid, reverse bid private contract ※ How to select successful bidder - minimum, limited minimum, assessment, estimate, private contract 5. Notice of tender / estimate request (e-mail, SMS) 6. Make the estimate according to the notice 7. Submit estimate with e-signature (encrypted) 8. Open the estimate by whom is designated (decrypted) - nullity or selection successful bidder 9. Contract request when successful bidder selected : e-Procurement system : Legacy system  e-Bidding Procedure Ⅳ. Configuration
  11. 11. MRO purchase request Check MRO Nullity Bid document Notice of tender Opening of estimate Contract request Make estimate Submit estimate Purchase Information (Contract Information) No Yes No Yes Other departments Purchase department Provider 1 2 3 5 6 7 89 10 1. Other departments request MRO request to purchase department 2. Check of purchase request 3. Whether MRO or not 4. Whether unit price contract or not, decide bid or contract request 5. Make the bid document ※ How to bid - nominating competition, general bid, reverse bid private contract ※ How to select successful bidder - minimum, limited minimum, assessment, estimate, private contract 6. Notice of tender / estimate request (e-mail, SMS) 7. Make the estimate according to the notice 8. Submit estimate with e-signature (encrypted) 9. Open the estimate by whom is designated (decrypted) - nullity or selection successful bidder 10. Contract request when successful bidder selected : e-Procurement system : Legacy system  MRO Procedure (Market place for frame agreements or unit price) Ⅳ. Configuration Unit price contract Yes4
  12. 12. ProviderContract department Check Check 1 No Yes Information of purchase Make contract Send contract Contract sign Purchase Information Register document Contract sign Contract print 2 3 4 5 6 7 8 9 6 1. Make a contract with the registered standard form 2. Send the contract with e-signature (via e-mail, SMS) 3. Check the content of the contract 4. Register the needed documents (e.g. Guarantee securities) 5. Sign the contract with provider’s e-signature - Use e-mail, SMS to notify the person in charge 6. Check the contract for final confirm and verify the e-signature - No : When e-signature verification failed - Yes : When e-signature verification is successful 7. Head office sign the contract with e-signature after reviewing 8. Send the purchase information to the legacy system 9. Provider prints & reads the final contract : e-Procurement system : Legacy system  e-Contract Procedure Ⅳ. Configuration
  13. 13. Procurement Workflow Web Application Server(Oracle9iAS, iPlanet, Web Logic, JEUS, …)MTS Security [PKI] Web Server( IIS, Apache, iPlanet, …) XML / HTML Supplier (IE 5.5 or Higher) FireWall ASP JSP DCOM Java Beans / Servlet Business Module Container ADO Database Connector Database (Oracle, SQL Server, …) EnterpriseApplicationinterface Legacy System MIS ERP OS(Window 2000 Advanced Server, Solaris, HP – UX)  S/W Configuration Ⅳ. Configuration e-Procurement System S/W Configuration Provider Management e-Bidding e-Contract e-Tax Invoice MRO
  14. 14.  Network Configuration Ⅳ. Configuration e-Procurement System Network Configuration Provider (B)Outside D M Z Inside Provider (A) A person in charge e-Procurement System Server ERP Certification Authority Institution Internet DMZ Management of e-Procurement systemLink of e-Procurement system information 1. Issue Certificate 2. Validation Information 3. Certification Key Information of Bid / Successful bid Management of document Information of Purchase Tax - Invoice Tax – Invoice / Bill Publish / Receipt
  15. 15. Ⅴ. Major Functions Government Inquiry provider Information Request provider Information Approve a provider Info. Approve of certificate Bidding plan Announcement Opening of the estimate Selection of Provider In progress documents Completed document Make a contract In progress documents Completed document User/Authority Management Certificate Management Notice Q & A FAQ Reference room Provider Mgt. e-Bidding e-Contract e-Tax Invoice Management  Government’s side major functions
  16. 16. Provider Own Information Request a modification Submit of certificate Inquiry the Bid Announcement Submit of estimate Inquiry the result of bid In progress documents Completed document Make a contract In progress documents Completed document Notice Q & A FAQ Reference room Provider Info. e-Bidding e-Contract e-Tax Invoice Management  Provider’s side major functions Ⅴ. Major Functions
  17. 17. Function Detail Description e-Bidding • Make bidding plan ‒ Bidding document ‒ Bidding method decision ‒ Winner selection method decision • Manage bidding progress ‒ Inquire tender progress list ‒ Inquire detailed tender progress ‒ Evaluation according to winner selection method ‒ Tender opening , Winner selection / Re-bidding / Nullity • Manage bidding result ‒ Inquire list of bidding result ** Customization work  for interworking with legacy system  for bidding method : Ordinary / Selective / Reverse bidding  for winner selection method : Minimum / Limited minimum / Total assessment / Private contract / Estimate method  Detail function Ⅴ. Major Functions (* Subject to change depends on user’s requirement)
  18. 18. Function Detail Description e-Contract • Manage contract form ‒ Contract form Registration / Modification / Deletion • Make standard contract • Manage contract progress / completion / statistic ** Customization work  for interworking with legacy system  for standard contract HTML + 2D Barcode & Copy detector  for ordinary contract and for standard contract template generation work etc. e-Tax Invoice • Manage buying tax invoice ‒ Making / Modification / Deletion for reverse issuing invoice ‒ Making / Modification / Deletion for issuing invoice • Manage selling tax invoice ‒ Making / Modification / Deletion for issuing invoice ** Customization work  for interworking with legacy system  for summation list print & file download etc.  Detail function Ⅴ. Major Functions (* Subject to change depends on user’s requirement)
  19. 19. Ⅵ. Investment Cost Analysis Subsystem Items Description Costs Remarks e-Procurement subsystem S/W Package / Customization • e-Procurement Package / DB, WAS, Web server • legacy system interworking & customization Including customization costs H/W, N/W • DB server, Application server, Interface server, Web server, PC • SAN switch, Storage, Router, Fire Wall, L4Switch Maintenance • Shall be determined after discussion Training Consulting • Installation, On-site Training Sub total Certification subsystem S/W Package • PKI Package / DB, WAS, Web server H/W, N/W • DB server, Application server, Interface server, Web server, PC • SAN switch, Storage, Router, Fire Wall, L4Switch Maintenance • Shall be determined after discussion Training & Consulting • Installation, On-site Training & Consulting Sub total Total  Estimated initial investment UNIT : USD (* Subject to change depends on user’s requirement)
  20. 20. Ⅶ. Conclusion After implementing and deploying of e-Procurement system, government administration will be capable of improving the E-Gov. readiness, transparency & fairness, efficiency, effectiveness, cost reduction and accountability of government. • Procurement system with e -signature & e-document • MRO market place & portal role • Partial interworking with major authorities • Procurement system with upgraded e-signature & e-document • Advanced procurement system for most of products, services & construction etc. • Complete interworking with all authorities After deploying e-Procurement system In the future
  21. 21. Appendix 1. System Components Subsystem Items Description e-Procurement subsystem S/W Package • e-Procurement Package / • DB, WAS, Web server H/W, N/W • DB server, Application server, Interface server, Web server, PC • SAN switch, Storage • Router, Fire Wall, L4Switch Certification subsystem S/W Package • PKI Package / DB, WAS, Web server H/W, N/W • DB server, Application server, Interface server, Web server, PC • SAN switch, Storage • Router, Fire Wall, L4Switch (* Subject to change depends on user’s requirement)
  22. 22. Appendix 2. Related Laws (In Republic of Korea)  e-Signature Law e-Signature Law Article 2 [Definition] The definition of the term in this law as follows. ① e-document is the in the form of electronic information which is stored, transmitted or received by data processing system. ② e-signature is the in the form of electronic information to verify signer and to show that the signer is signing relevant e-document which is attached or logically combined. Article 3 [e-signature’s force] ② According to the Article 1, in the case of having e-signature, relevant e-signature is one’s sign or one’s sign with name of the e-document then it is considered that the e-document is not changed after that is signed. Article 5 [e-document’s force] e-document’s force as a document is not denied in any other law, except there is special rule, with the reason which is written in the form of the electronic type. Article 6 [e-signature’s force] ② According to the Article 16, e-signature certified by security authority can be shown as one’s sign or one’s sign with name except another law has the Article which is denied the effect.
  23. 23.  e-Trading Basic Law e-Trading Basic Law Article 8 [Electronic document storage] In case the electronic document follows each rules below, it shall have the same effect with storing that electronic document for the Article 8 (Electronic document storage). • To read the content of the electronic document • To be saved or be re-produced with the form of when the electronic document is written or transmitted / received • To save the writer, the receiver and the time of transmitting & receiving, in case those kinds of information are included Appendix 2. Related Laws (In Republic of Korea)
  24. 24.  Acronym • ADO : Active Data Object • ASP : Active Server Page • DCOM : Distributed Common Object Model • DMZ : De-Militarized Zone • e-Document : Electronic Document • e-Government : Electronic Government • e-Procurement : Electronic Procurement • e-Signature : Electronic Signature • ERP : Enterprise Resource Planning • HTML : Hyper Text Markup Language • IIS : Internet Information Service • JSP : JAVA Server Page • MIS : Management Information System • MRO : Maintenance Repair Operation • MTS : Microsoft Transaction Server • NEDP : National Economic Development Plan • PKI : Public Key Infrastructure • XML : eXtensible Markup Language Appendix 3. Acronym

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