3. UCI Equipment Management Topics
• Control from Acquisition to Disposition
• Capital Equipment
• Kuali CAM –Capital Asset Management
• Surplus Management – Reuse Resell
Recycle Surplus Materials
• Faculty Separates – Sell Surplus
Materials to Another University
• Surplus Policies Procedures & Pickup Form
• Peter’s Exchange Surplus Warehouse
4. Control Capital Equipment
• Capital Equipment - Useful Life $5000+
• Review Acquisitions
• Assign Property ID Numbers & Tags
• Reconcile Equipment Ledgers & Value
• Add & Maintain Inventory Records
• Distribute Physical Inventory Lists
• Audited by Federal State External Auditor
• Self Assessment – Statistical Sampling
• Control Equipment Disposition
5.
6. Disposition Process Steps (Department)
• Prompt Reporting Excess Materials
• Equipment or Supplies – Any Cost
• Free Up Lab/Office Space
• Turn-in Inventory Documentation
• Submit Surplus Pickup Form
• Compensated with Most of Proceeds
7.
8. Disposition Process Steps (Central office)
• Transport to UCI Surplus Warehouse
• Physically Review for Usability
• Evaluate Equipment Market Value
• List Usable Items at Website
• Reuse by UCI Departments First
• General Public Sale - 3 Set Receipts
• Stimulate the Prompt Reporting Excess
Materials by Distributing Most Proceeds
9.
10.
11. Disposition Process Steps – Faculty Separation
• Notify Equipment Management
When Faculty Separates = Big $$
• Provide a Surplus Materials List for
Evaluation of Market Value
• Leave Surplus Items at Department
12. Disposition Process Steps (Central office)
• UCI Departmental Reuse First
• Evaluate Equipment Market Value
• Submit Invoice to New Institution
• Receive Full Payment
• New Institution Pays Shipping
• Stimulate the Prompt Reporting Excess
Materials by Distributing Most Proceeds
13. Benefits
• Free Up Storage Spaces for Excess Materials
• Compensate Departments Most of Proceeds
• Reuse of Usable Assets
• Resell or Recycle Scrap Items
• Sell Metal Scrap @ $175 /Gross Ton
• Recycle E-waste
• Conserve Resources
• Protect Environment
• Reduced 234 Tons Waste to Landfill
• Boost the Public Image – A Double Win!
