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Financial Statements
For the Period
September 1, 2012 ‐ February 28, 2013
For the Meeting of the Board of Trustees ‐ March 23, 2013

for
Houston Community College System
&

Houston Community College Public Facility Corporation
Table of Contents
For the Period September 1, 2012 ‐ February 28, 2013
For the Meeting of the Board of Trustees

Houston Community College System
Memorandum

Management Discussion & Analysis

Summary

HCCS Unrestricted Revenue & Expenditures
Exemptions & Wavier Detail
Balance Sheet By Fund  
Adjusted Budgets by Division
Actual YTD by College 
Cash Flow Analysis
Contact Hours Reimbursement
Enrollment Data
Revenue & Expenditure YTD thru February 28, 2013
Revenue and Expenditures with Trendlines
Revenue Source Comparison By Year
Expenditure Source Comparison By Year
Budget Summary / Cash Position

1
3
4
5
5
6
11
12
13
14
15
16
17

Bonds/Notes

Unexpended Plant Fund Projects
2004 CIP Projects
Maintenance Tax Notes 2006 (Central Utility Plant Project)
Maintenance Tax Notes/Sr. Lien Bonds 2008
Maintenance Tax Notes 2010 
Maintenance Tax Notes 2011
Schedule of Bonds & Maintenance Tax Notes

18
19
27
28
30
31
33

Auxiliary

Sources and Uses of Auxiliary Funds

34

Restricted Funds

Grants, Contracts and Student Aid

36

Position Control

2013 Positions

42

Pos. Control Charts

FTE (Full‐Time Equivalent) Monthly Comparison
Duplicated Headcount Monthly Comparison
Unduplicated Headcount Monthly Comparison

48
57
58

Fund Balances

Charts

Designated Funds
Capital Projects &
    Unexpended
    Plant Fund

Houston Community College ‐ Public Facility Corporation
Statement of Net Assets
Statement of Cash Flows  (Cash Basis‐ Interim Period)
Public Safety Institute
Westgate
Hayes Road ‐ Alief Project
Northline Mall Project

PFC 1
PFC 2
PFC 3
PFC 4
PFC 5
PFC 6
MEMORANDUM 
 

To: 

 
       

Houston Community College System  
Board of Trustees 

Via: 

 

Dr. Mary Spangler, Chancellor 

 

 

 

 

From:   
 
 

Dr. Art Tyler, Deputy Chancellor 
Chief Operating Officer 

 

Date:   

March 18, 2013 

 

Re: 
 

Financial Report for Month Ended February 28, 2013 
 

 
 

Enclosed please find the preliminary financial reports for the month ending 
February 28, 2013 for your review.  The financial report is an internal 
management report submitted to the Board of Trustees to compare actual 
financial activities to the approved budgets, strategic priorities, and financial 
policies for the reported fiscal year.   
 

Operating Fund net revenue through February 28, 2013 is $224,311,957 
which is 1.3% below last year.  Expenditures year‐to‐date total $128,474,826 
which is 0.3% less than the same time last year, for a net of $95,837,131. 
 

The reserves for the month of February 2013 are $62,432,031 or 21.4% of 
revenues (see page III).  Thus, we continue to project a healthy fiscal strength 
for the college. 
Managements Discussion and Analysis
Thru February 28, 2013
Total revenues and expenditures by expense type for the Operating Fund for 2012‐2013 are reported on page one, 
behind the tab Detailed Financial Statements. Highlights of financial activities year‐to‐date are as follows:
Revenues


State Appropriations received year to date totaled $30,904,179, 0.4% below last year. Total appropriations 
received are expected to be $70,014,007.  This amount was reduced by $218,031 due to a formula reallocation 
to align with the Legislative Budget Board data and methodology.



Ad Valorem Tax collections totaled $100,178,351 year‐to‐date.  The year‐to‐date total is 0.7% above last year.  
The proportion of tax revenue applied to operations decreased this year due to the increase in tax revenue 
applied to debt service.  However, this decrease in tax revenue to operations is offset by the increase in tax 
revenue due to increases in property valuations. We project total tax revenue for the fiscal year will be 
$105,811,761.



Tuition and Fees net revenue year to date totaled $87,834,053 which is 4.7% lower than the same time last year.  
Enrollment numbers for Fall 2012 declined 6.5% compared to last year.  There is a 10% decline in international 
students compared to last year.  We are projecting tuition and fees revenue to be $107,116,938.  



Tuition & Fee‐Extended Learning receipts totaled $4,035,211 year to date, 5.9% above last year.  Total tuition 
and fees‐Extended Learning at fiscal year end are expected to be $6,435,235.
Total revenue collections, net of exemptions and waivers, totaled $224,311,957 year‐to‐date.  This is a 1.3% 
decrease below last year. 

Expenditures 


Total Salaries are $80,811,303 year‐to‐date, 0.6% above the previous year.  Total salaries at year end are 
expected to be $163,522,011.



Benefits costs totaled $8,874,300 year‐to‐date, 28.9% above last year.  This increase is due namely to  the 
reduction in the state's contribution to TRS and ORP and an increase in health insurance premiums. Total 
benefits at fiscal year end are expected to be $18,159,341.



Rental and Leases expenses totaled $1,290,158 year‐to‐date, which is 57.6% below the previous year.  The 
decrease is due to the completion of IT projects. Total expenses at  year end are projected to be $3,739,652.



Insurance/Risk Management payments totaled $6,518,335 year‐to‐date, 6.3% above last year.  The increase is 
due to an increase in insurance premiums.  Total expenses for the year are expected to be within budget at 
$6,871,709.



Contract Services expense totaled $8,830,666 year‐to‐date, 16.1% above last year.  The increase is mainly due to 
IT hiring temporary personnel for projects, additional security staff at the District and using contract interpreters 
to fill the personnel shortages.  Fiscal year end expenses are projected to be $23,792,760.



Utilities costs totaled $3,531,125 year‐to‐date.   We will continue to monitor these costs.  Total utilities cost at 
fiscal year end is projected to $12,335,836.



Instructional and Other Materials expenses totaled $3,466,703 year‐to‐date, which is 34.7% above last year.  
COMPASS Internet Units, TCCTA Adobe Master Collection and additional support for Moodlerooms, Inc 
contributed to the increase.  Expenses in this area are projected to be $10,733,700.
i
Managements Discussion and Analysis
Thru February 28, 2013


Capital Outlay expenses totaled $4,307,451 year‐to‐date.  Expenditures are projected to $8,453,843.



Transfers/Debt activities totaled $6,384,081 year‐to‐date, a 55.5% decrease compared to last year. The decrease 
is due to a transfer in FY2012 to purchase the Westheimer/Eldridge land.  Items in this expense category include 
all student revenue bond payments, transfers for scholarship matching funds, and transfers to the Unexpended 
Plant Fund.  Total expenses are expected to be $34,091,995.
Total operating fund expenditures year‐to‐date total $128,474,826, a 0.3% decrease below last year.  



Budget Priorities funding allocated for the year are detailed below through February 28, 2013. 
Budgeted

Expensed

Remaining

Contingency/Budget Priorities
Capital Outlay & Equipment

$       6,127,136

$           
292,725

$       
5,834,411

Position Management

          
3,800,000

          
4,995,652

(1,195,652)
        

Other

          
1,445,240

          
3,683,340

        
(2,238,100)

Total Contingency/Budget Priorities

$     
11,372,376

$       8,971,717

$       2,400,659

Grants


The college has received $915,064 in new grant awards since the beginning of the current fiscal year. 



Budget expenditures for grant‐funded projects so far this year total $7,234,718.
Total grant awards (federal, state & private) year‐to‐date total, $44,964,927.

Unexpended Plant Fund  


Cash Position ‐ The use of the Unexpended Plant Fund Excluding 2004 CIP for deferred maintenance projects was 
discontinued in FY 2009.  All deferred maintenance expense is captured in the operating account.  See page 17 
for prior year encumbrances. 



Unexpended Plant Fund Projects include current construction, deferred maintenance, and property acquisition 
projects for a budget of $46,360,432.  Funds for these projects are 100% committed.  See page 18 for more 
details.



The 2004 CIP budgets are $263,779,995 and are 100% committed. The spending categories in the schedule have 
now been revised for more ease of reference to the Board approved budget.  Please see page 19 for the 
summary and pages 21 through 25 for details.



The Maintenance Tax Note 2006 tracks the financial progress of the Central Utility Plant.  Commitments year‐to‐
date total $12.5 million, 99.87% of budget.  See page 27 for the details. 

Public Facility Corporation


The Public Facility Corporation tracks the progress of the PFC ‐ Public Safety Institute, Katy Campus (Westgate), 
Alief and Northline Mall deferred maintenance, new construction and renovation projects.  Expenditures year‐to‐
date total $100.8 million, 98.7% of budget. See pages PFC 1‐6 for details. 
ii
Managements Discussion and Analysis
Thru February 28, 2013

Balance Sheet – Operating Fund   


Cash and Investments
Cash
Investments
    Total



February 2013

February 2012

$        
147,935,464
               
9,983,111
$        
157,918,575

$        
131,187,073
               
1,990,898
$        
133,177,971

Fund Balance
Audited Fund Balance, August 31, 2012
Projected Revenue @ 08/31/2013
Total Projected Revenue

$              
66,664,585
              
292,240,310
$            
358,904,895

Projected Expenses @ 08/31/2013
FY 2012 Purchase Order Roll 
Total Projected Expenses @ 08/31/2013

$            
292,240,310
                   
2,395,994
$            
294,636,304

Ending Fund Balance (Beg. Fund Balance + Revenue ‐ Expenses)

$              
64,268,591

Required Reserve for FY 2013 (11% Projected Revenues)

$              
32,146,434

Added Reserves

$              
32,122,157

Additional Expenditures Funded From Reserves:
FY2012‐2013 Salary Increases
Total Expenses Paid From Reserves

Budget
        (1,836,560)
$      
(1,836,560)

Added Reserves
Required Reserve for FY 2013 (11% Projected Revenues)
Current Reserves
% of Total Operating Revenue

Expense to Date
                          ‐
$                        
‐

 Balance 
                 (1,836,560)
                 (1,836,560)
$              
30,285,597
$              
32,146,434
$              
62,432,031
21.4%

The projected reserves at February 28, 2013 of $62,432,031 is an estimate at this time and represents 21.4% of 
expected general fund revenue for this fiscal year, which is within our financial stability policy requiring us to maintain 
a fund balance of 9% ‐11% of general fund revenues as of August 31.  

iii
HOUSTON COMMUNITY COLLEGE
2012‐2013 Revenues & Expenditures  HCCS CURRENT UNRESTRICTED
g
YTD Adjusted Budget

REVENUES
State Appropriations
Ad Valorem Taxes
Tuition, Net
Fees
Other Local Income*
Tuition & Fee, Net
 ‐‐ Extended Learning
Grant Revenue

YTD Actuals Thru 
February 28, 2013

YTD Actuals Thru 
February 29, 2012

Actuals % 
2012‐2013 Inc/(Dec)  Inc/(Dec)YTD vs. 
PriorYTD
vs. 2011‐2012

Projected Actuals 
2012‐2013

Projected 2012‐2013  Projected 2012‐
2013 Inc/(Dec) vs. 
Inc/(Dec) vs. Adj 
Adj Budget %
Budget

$          70,232,038 $      30,904,179 $      31,042,116 $          (137,937)
          102,195,871      100,178,351        99,504,154             674,198
            43,067,676        34,267,568        35,888,702        (1,621,134)
            71,520,739        53,566,485        56,229,359        (2,662,874)
               
2,517,960           1,090,070              566,781             523,289
               
6,188,581            4,035,211           3,809,697              225,514

‐0.44%
0.68%
‐4.52%
‐4.74%
92.33%
5.92%

$      70,014,007 $           (218,031)
     105,811,761           3,615,890
       41,904,849          (1,162,827)
       65,212,089          (6,308,651)
         2,517,960                       ‐
          6,345,235                156,654

‐0.31%
3.54%
‐2.70%
‐8.82%
0.00%
2.53%

                  434,410               270,092               228,939                 
41,154
      224,311,957       227,269,747          (2,957,789)

17.98%               434,410                         
‐
‐1.30% $    292,240,310 $        (3,916,965)

0.00%
‐1.32%

Total Revenues           296,157,275

1

EXPENSES
Faculty‐FT 
Faculty‐PT
Librarian/Counselor‐FT 
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
     Sub‐total Salaries
Employee Benefits
Supplies Gen Exp
Travel
Marketing Costs
Rental & Leases
Insurance/Risk Mgmt
Contract Services
Utilities
Other Departmental Expenses
Instructional & Other Materials
Maintenance & Repair
Transfers/Debt
Contingency
Capital Outlay
     Total Expenses 
REVENUES H/(L) Vs EXPENSES

            53,336,783
            31,063,281
               
4,875,031
                  841,510
            64,805,268
            10,153,161
          165,075,034
            18,159,341
               
5,728,773
                  971,614
               
1,652,307
               
3,739,652
               
6,871,709
            23,792,760
            12,889,610
               
2,022,985
            11,010,556
               
1,268,509
            34,091,995
             (3,092,761)
            11,975,191
          296,157,275
                              0

       28,370,090        28,077,436             292,653
       14,429,439        14,559,462            (130,024)
          2,494,507          3,126,440            (631,933)
             322,501              265,794               56,707
       31,711,578        30,706,806          1,004,772
          3,483,189          3,601,887            (118,699)
         
80,811,303         80,337,827              473,477
          8,874,300          6,886,968          1,987,332
          2,415,233          2,088,157             327,076
             329,228              309,943               19,285
             610,190              565,342               44,848
          1,290,158          3,039,548        (1,749,390)
          6,518,335          6,132,824             385,511
          8,830,666          7,606,902          1,223,764
          3,531,125          3,433,422               97,703
             870,599              786,621               83,977
          3,466,703          2,573,645             893,057
             235,455              299,381              (63,925)
          6,384,081        14,328,790        (7,944,708)
                          ‐                           ‐                           
‐
          4,307,451              497,409          3,810,042
     128,474,826      128,886,778            (411,952)
       95,837,131        98,382,969        (2,545,838)

* Includes interest & dividends income, fines & penalties and parking fines

1.04%
‐0.89%
‐20.21%
21.33%
3.27%
‐3.30%
0.59%
28.86%
15.66%
6.22%
7.93%
‐57.55%
6.29%
16.09%
2.85%
10.68%
34.70%
‐21.35%
‐55.45%
0.00%
765.98%
‐0.32%

       53,336,783                       ‐
       31,063,281                       ‐
         4,875,031                       ‐
             841,510                       ‐
       64,805,268                       ‐
         8,600,138           (1,553,023)
      163,522,011           (1,553,023)
       18,159,341                       ‐
         5,387,680             (341,093)
             971,614                       ‐
         1,466,130             (186,177)
         3,739,652                       ‐
         6,871,709                       ‐
       23,792,760                       ‐
       12,335,836             (553,774)
         1,445,530             (577,455)
       10,733,700             (276,856)
         1,268,509                       ‐
       34,091,995                       ‐
                          ‐           3,092,761
         8,453,843           (3,521,348)
     292,240,310          (3,916,965)
                         0                           0

0.00%
0.00%
0.00%
0.00%
0.00%
‐15.30%
‐0.94%
0.00%
‐5.95%
0.00%
‐11.27%
0.00%
0.00%
0.00%
‐4.30%
‐28.54%
‐2.51%
0.00%
0.00%
‐100.00%
‐29.41%
‐1.32%
HOUSTON COMMUNITY COLLEGE
2012‐2013 Revenues and Expenditures & Encumbrances  HCCS CURRENT UNRESTRICTED

O

g
Approved Budget

EXPENSES
Faculty‐FT 
Faculty‐PT
Librarian/Counselor‐FT 
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
     Sub‐total Salaries

2

             
53,336,783
             
31,063,281
               4,875,031
                  841,510
             
64,805,268
             
10,153,161
          165,075,034
Employee Benefits
             
18,159,341
Supplies Gen Exp
               5,728,773
Travel
                  971,614
Marketing Costs
               1,652,307
Rental & Leases
               3,739,652
Insurance/Risk Mgmt
               6,871,709
Contract Services
             
23,792,760
Utilities
             
12,889,610
Other Departmental Expenses
               2,022,985
Instructional & Other Materials
             
11,010,556
Maintenance & Repair
               1,268,509
Transfers/Debt
             
34,091,995
Contingency
              
(3,092,761)
Capital Outlay
             
11,975,191
     Total Expenses            296,157,275

Adjusted Budget

         
53,313,858
         
30,975,626
           4,843,031
              831,510
         
64,615,884
           9,050,138
      163,630,047
         
18,204,301
           5,387,680
              971,271
           1,466,130
           3,738,794
           6,871,709
         
23,762,625
         
12,335,836
           1,445,530
         
11,004,039
           1,252,399
         
34,018,395
         (2,561,820)
           8,491,374
      290,018,310

YTD Actuals Thru 
February 28, 2013

Total Actuals & 
Encumbrances Thru  Encumbrances Thru 
February 28, 2013
February 28, 2013

Balance as of 
February 28, 2013

       28,370,090          22,910,955        51,281,045           2,032,813
       14,429,439                210,307        14,639,746         16,335,880
          2,494,507            1,959,197           4,453,704               
389,327
             322,501                180,521              503,022               
328,488
       31,711,578          27,823,908        59,535,486           5,080,398
          3,483,189            3,107,729           6,590,918           2,459,220
         80,811,303            56,192,617        
137,003,920          26,626,127
          8,874,300                        863           8,875,163           9,329,138
          2,415,233                793,023           3,208,256           2,179,424
             329,228                             ‐              329,228               
642,043
             610,190                253,273              863,463               
602,667
          1,290,158                710,230           2,000,388           1,738,406
          6,518,335                             ‐           6,518,335               
353,374
          8,830,666            8,884,821        17,715,486           6,047,139
          3,531,125                  35,169           3,566,293           8,769,543
             870,599                146,516           1,017,115               
428,416
          3,466,703            2,636,148           6,102,851           4,901,188
             235,455                338,474              573,929               
678,470
          6,384,081                    7,723           6,391,804         27,626,591
                          ‐
                          ‐          (2,561,820)
          4,307,451            2,187,671           6,495,122           1,996,252
     128,474,826          72,186,526      200,661,352         89,356,958

YTD Actuals Thru 
February 29, 2012

Actuals & 
Total Actuals & 
Encumbrances % 
Encumbrances Thru  Encumbrances Thru  2012‐2013 Inc/(Dec)  Inc/(Dec)YTD vs. 
February 29, 2012
vs. 2011‐2012
February 29, 2012
PriorYTD

       28,077,436        24,596,682        52,674,118         (1,393,073)
       14,559,462          6,402,739        20,962,201         (6,322,456)
         3,126,440          2,639,814          5,766,254         (1,312,550)
             265,794              251,749              517,543              (14,521)
       30,706,806        29,245,760        59,952,566            (417,080)
         3,601,887          3,426,567          7,028,454            (437,536)
         
80,337,827          
66,563,310       146,901,137          (9,897,217)
         6,886,968                  1,970          6,888,938          1,986,226
         2,088,157              548,871          2,637,027             571,229
             309,943                  1,200              311,143               18,085
             565,342              355,768              921,110              (57,647)
         3,039,548              951,343          3,990,891         (1,990,503)
         6,132,824                           ‐          6,132,824             385,511
         7,606,902          7,969,473        15,576,375          2,139,112
         3,433,422              105,086          3,538,508               27,785
             786,621              106,655              893,276             123,838
         2,573,645              927,092          3,500,737          2,602,114
             299,381              275,608              574,988                (1,059)
       14,328,790                  7,723        14,336,513         (7,944,708)
                          ‐
                          ‐                          ‐
             497,409              651,195          1,148,604          5,346,517
     128,886,778        78,465,292      207,352,070         (6,690,718)

‐2.64%
‐30.16%
‐22.76%
‐2.81%
‐0.70%
‐6.23%
‐6.74%
28.83%
21.66%
5.81%
‐6.26%
‐49.88%
6.29%
13.73%
0.79%
13.86%
74.33%
‐0.18%
‐55.42%
0.00%
465.48%
‐3.23%
Exemptions & Waivers
Thur February 28, 2013

Account

FY 2011‐12
Year‐to‐Date 
 End of Year 
Activity thru 
Activity 
2/29/2012

FY 2012‐13
 Year‐to‐Date 
Activity thru 
2/28/2013 

Tuition
Budget:
Adjusted Budget FY 2012‐13
Exemptions & Waivers
Adjusted Budget FY 2012‐13, Net
Revenues Received:
Tuition
Waivers & Exemptions:
Dual Credit
Other
Total Waivers & Exemptions
Total Tuition Revenue, Net

$           43,067,676
              (5,801,782)
$           37,265,894
             
48,824,432              
42,009,255              40,069,351
             (5,170,736)
             (1,693,502)
             (6,864,238)
$          41,960,194

             (4,719,773)
             (1,400,780)
             (6,120,553)
$          35,888,702

              (4,223,235)
              (1,578,547)
              (5,801,782)
$           34,267,569

Tuition ‐ Extended Learning
Budget:
Budget FY 2012‐13
Exemptions & Waivers
Budget FY 2012‐13, Net

$             6,188,581
              (1,180,191)
$             5,008,390

Revenues Received:
Tuition
Waivers & Exemptions:
Corrections
Total EL Tuition Revenue, Net

               8,853,381                5,142,291                5,215,402
            (2,612,080)             (1,332,594)              (1,180,191)
$            6,241,301 $            3,809,697 $             4,035,211

Note:   As of December 31, 2008, the financial statements reflect all expenses incurred for Exemptions and Waivers as net of 
tuition and fee revenue.  Prior to this date Exemptions & Waivers were shown as an expenditure and revenue was shown as 
gross revenue.

Exemptions & Waivers
Dept of Corrections
Dual Credit Waiver

$             
2,612,080 $             
1,332,594 $             1,180,191
               5,170,736                4,719,773                4,223,235

Other:
Employee Fee Exemptions
Firemen
Hazelwood
Deaf & Blind
High Ranking Hi SCH Grad
Child of Disabled Vet ETC
Nonres Military Per & Dep
Emp of State Coll & Univ
Nonres Teach/Research Asst
Nonres Competitive Scholar
Senior Citizens
Scholarship Distribution
Apprenticeship Waivers
Special Fees Waiver HFD
A VISA Waiver (Non‐Alien Waiver)
Refugee Waiver
Foster Children‐Resident
Fire Academy Waiver
Undocumented Students
TX Tomorrow Waiver
Peace Officer Exemption
Total Other Exemptions
Grand Total Exemptions & Waivers

                    84,810
                    42,521
                  906,036
                  309,603
                          
868
                          
431
                      2,390
                          ‐
                    13,905
                          ‐
                    18,730
                      1,450
                          (28)
                          
117
                      1,110
                     (1,554)
                  294,543
                          
157
                      2,171
                      2,874
                    13,368
               1,693,502
$            9,476,318
3

                    70,324
                    38,544
                  734,547
                  262,912
                          
868
                          
163
                      1,593
                          ‐
                    10,985
                          ‐
                    15,904
                      1,450
                          ‐
                          
117

                  1,110
                     (1,110)
                  248,709
                          
157
                      1,282
                      2,875
                    10,350
               1,400,780
$            7,453,147

                     57,828
                     24,967
                   
973,918
                   
224,814
                       1,984
                       4,510
                           ‐
                          319
                       9,735
                       2,301
                     13,127
                           ‐
                           ‐
                           ‐
                           ‐
                         (162)
                   
253,002
                           ‐
                           ‐
                           ‐
                     12,204
               1,578,547
$             6,981,973
Houston Community College
Balance Sheet By Fund
For Month Ended February 28, 2013
CURRENT & LOAN FUNDS

PLANT & BOND FUNDS
 Retirement of 
Investment in 
Debt 
Plant 

 Unrestricted 

Auxiliary 

Restricted 

Total 

Unexpended 
Plant Renewal 

Total 

Consolidation & 
Elimination 

Total All Funds 

ASSETS
Current Assets:
Cash &  cash equivalents
Restricted cash & cash equivalents
Short term Investments
Accounts/Other receivable (net)
Deferred charges
Prepaids
Total Current Assets

$     147,935,464
                            ‐
                            ‐
         17,842,676
                            ‐
                 26,309
       165,804,449

$        8,371,113
                           ‐
                           ‐
          2,633,956
              669,701
                80,899
        11,755,669

$                         ‐
       10,183,895
                          ‐
       10,446,222
                          ‐
                          ‐
       20,630,117

$     156,306,577
        10,183,895
                           ‐
        30,922,854
              669,701
              107,208
      198,190,235

$         3,395,124
      120,382,912
                           ‐
                62,003
                           ‐
           1,762,224
      125,602,263

        19,335,339
              681,428
                           ‐
              704,873
                           ‐
                           ‐
        20,721,640

$                          ‐
                           ‐
                           ‐
                           ‐
                           ‐
                           ‐
                           ‐

$            22,730,463
           121,064,340
                                ‐
                   766,876
                                ‐
               1,762,224
           146,323,903

$                              ‐
                                ‐
                                ‐
                                ‐
                                ‐
                                ‐
                                ‐

$          179,037,040
           131,248,235
                                ‐
             31,689,730
                   669,701
               1,869,432
           344,514,138

Non‐current Assets:
Deferred charges, net
Restricted long‐term investments
Long‐term investments
Capital Assets, net
Total Non‐current Assets

                            ‐
                            ‐
            
9,983,111
                            ‐
            
9,983,111

                           ‐
                           ‐
                           ‐
                           ‐
                           ‐

                          ‐
                          ‐
                          ‐
                          ‐
                          ‐

                           ‐
                           ‐
           9,983,111
                           ‐
           9,983,111

           3,548,100
           2,779,978
                           ‐
        82,641,149
        88,969,227

                           ‐
           
2,637,883
                           ‐
                           ‐
           
2,637,883

           2,601,880
                           ‐
                           ‐
      655,901,501
      658,503,381

               6,149,980
               5,417,861
                                ‐
           738,542,650
           750,110,491

                                ‐
                                ‐
                                ‐
                                ‐
                                ‐

               6,149,980
               5,417,861
               9,983,111
           738,542,650
           760,093,602

Total Assets

$     175,787,560

$      11,755,669

$      20,630,117

$     208,173,346

$     214,571,490

$      23,359,523

$     658,503,381

$          896,434,394

$                              ‐

$      1,104,607,740

LIABILITIES
Current Liabilities:
Accounts payable
Accrued liabilities
Compensated absences
Funds held for others
Deferred revenue
Notes payable‐current portion
Bonds payable‐current portion
Capital lease obligations‐current
Total Current Liabilities

         11,842,743
               372,279
            
2,351,464
                   3,793
                   3,132
                            ‐
                            ‐
                            ‐
         14,573,411

              209,330
                  6,503
                           ‐
              107,889
              290,454
                           ‐
                           ‐
                           ‐
$            614,176

         4,645,004
                31,449
                          ‐
             601,136
         2,207,973
                          ‐
                          ‐
                          ‐
         7,485,562

        16,697,077
               410,231
           2,351,464
              712,818
           2,501,559
                           ‐
                           ‐
                           ‐
        22,673,149

              656,699
               142,635
                           ‐
              189,209
           1,474,661
                           ‐
                           ‐
                           ‐
           2,463,204

                           ‐
                           ‐
                           ‐
                           ‐
                           ‐
                           ‐
                           ‐
                           ‐
                           ‐

                           ‐
                            ‐
                           ‐
                           ‐
         (1,600,060)
                           ‐
        13,435,000
                           ‐
        11,834,940

                   656,699
                    142,635
                                ‐
                   189,209
                 (125,399)
                                ‐
             13,435,000
                                ‐
             14,298,144

                                ‐
                                 
‐
                                ‐
                                ‐
                                ‐
                                ‐
                                ‐
                                ‐
                                ‐

             17,353,776
                    552,866
               2,351,464
                   902,027
               2,376,160
                                ‐
             13,435,000
                                ‐
             36,971,293

Non‐current Liabilities:
Deposits
Notes payable
Bonds payable
Capital lease obligations
Total Non‐current Liabilities

                            ‐
                            ‐
                            ‐
                            ‐
                            ‐

                           ‐
                           ‐
                           ‐
                           ‐
                           ‐

                          ‐
                          ‐
                          ‐
                          ‐
                          ‐

                           ‐
                           ‐
                           ‐
                           ‐
                           ‐

                           ‐
      139,850,892
        61,575,522
                           ‐
      201,426,414

                           ‐
                           ‐
           
1,279,420
                           ‐
           
1,279,420

                           ‐
        37,761,145
      270,416,919
      108,309,832
      416,487,895

                                ‐
           177,612,037
           333,271,860
           108,309,832
           619,193,729

                                ‐
                                ‐
                                ‐
                                ‐
                                ‐

                                ‐
           177,612,037
           333,271,860
           108,309,832
           619,193,729

Total Liabilities

$       14,573,411

$            614,176

$        7,485,562

$       22,673,149

$     203,889,618

$        1,279,420

$     428,322,835

$          633,491,873

$                              ‐

$          656,165,019

         66,664,585

        11,747,296

           
9,080,325

         87,492,206

            
3,738,684

        10,061,216

       235,429,798

            249,229,698

                                 
‐

            336,721,904

         94,549,564

            (605,802)
         4,064,230

        93,943,762
           4,064,230

   

      4 

 Fund Balance‐ 
August 31, 2012 Audited 
Revenues Over Expenditures
     Unrestricted
     Restricted
     Net Investment in Plant

Total Fund Balances
 Total Liabilities &  Fund Balances 

 

 

$     161,214,149

$      11,141,494

$      13,144,555

$     175,787,560

$      11,755,670

$      20,630,117

             93,943,762
               4,064,230
             13,712,825

           6,943,190

        12,018,887

         (5,249,252)

             13,712,825

$     185,500,198

$       10,681,874

$      22,080,103

$     230,180,546

$          262,942,523

$                              ‐

$          448,442,721

$     208,173,347

$     214,571,490

$      23,359,523

$     658,503,381

$          896,434,396

$                              ‐

$      1,104,607,740
HOUSTON COMMUNITY COLLEGE
2012‐2013 Expenditures
YTD Adjusted Budget by Division
 % of 
Adjusted 
Budget 

 INSTRUC‐
TION 

 INFO
TECH 

 STUDENT 
SUCCESS 

 SYSTEM 

 HCCS 

          323,794
          787,594
          340,010
            19,773
      4,293,666
          357,097
      6,121,934
                  ‐
          190,173
            83,076
                  ‐
              3,750
                  ‐
          201,933
                  ‐
          186,835
      1,076,605
            10,072
                  ‐
            47,500
              1,089
      7,922,967

                  ‐
                  ‐
                  ‐
                  ‐
      6,641,796
          207,010
      6,848,806
                  ‐
          240,843
            85,507
              2,000
          854,317
                 676
      2,332,128
      1,400,000
          254,397
      6,660,625
              9,770
                  ‐
            50,000
          759,565
    19,498,634

                  ‐
                  ‐
            85,746
          110,536
      4,329,461
          416,130
      4,941,873
                  ‐
           (20,446)
            32,701
                  ‐
              9,721
                  ‐
            31,883
                  ‐
          142,791
          279,092
              2,614
          494,389
            38,697
              1,873
      5,955,188

                  ‐
                  ‐
                  ‐
                  ‐
                  ‐
                  ‐
                  ‐
    18,159,337
      1,784,217
                  ‐
                  ‐
                  ‐
      6,870,085
      5,958,103
      9,904,207
          411,216
                  ‐
              2,519
    25,957,580
     (3,585,921)
      4,243,116
    69,704,459

      53,336,783
      31,063,281
        4,875,031
           841,510
      64,805,268
      10,153,161
    165,075,034
      18,159,341
        5,728,773
           971,614
        1,652,307
        3,739,652
        6,871,709
      23,792,760
      12,889,610
        2,022,985
      11,010,556
        1,268,509
      34,091,995
       (3,092,761)
      11,975,191
    296,157,275

 INSTRUC‐
TION 

 INFO
TECH 

 STUDENT 
SUCCESS 

 SYSTEM 

 HCCS 

            81,817
          178,498
          178,703
                  ‐
      2,090,616
            72,553
      2,602,187
                  ‐
          102,360
            44,071
                  ‐
                 597
                  ‐
          112,787
                  ‐
            89,812
          401,199
              4,853
                  ‐
                  ‐
                  ‐
      3,357,866

                  ‐
                  ‐
                  ‐
                  ‐
      3,231,753
            54,448
      3,286,201
                  ‐
            50,059
            20,552
                  ‐
              4,947
                  ‐
          591,706
          656,338
            61,687
      2,019,541
              3,885
                  ‐
                  ‐
          162,940
      6,857,855

                  ‐
                  ‐
            41,269
            25,938
      2,110,303
          104,633
      2,282,143
                  ‐
            55,832
            14,897
                  ‐
              2,415
                  ‐
            29,076
                  ‐
            36,096
          231,101
                  ‐
                  ‐
                  ‐
                  ‐
      2,651,561

                  ‐
                  ‐
                  ‐
                  ‐
                  ‐
                  ‐
                  ‐
      8,874,297
          924,001
                  ‐
                  ‐
                  ‐
      6,518,335
      2,906,580
      2,578,773
          291,850
                  ‐
                  ‐
      3,846,078
                  ‐
                  ‐
    25,939,913

      28,370,090
      14,429,439
        2,494,507
           322,501
      31,711,578
        3,483,189
      80,811,303
        8,874,300
        2,415,233
           329,228
           610,190
        1,290,158
        6,518,335
        8,830,666
        3,531,125
           870,599
        3,466,703
           235,455
        6,384,081
                    ‐
        4,307,451
    128,474,826

22.08%
11.23%
1.94%
0.25%
24.68%
2.71%
62.90%
6.91%
1.88%
0.26%
0.47%
1.00%
5.07%
6.87%
2.75%
0.68%
2.70%
0.18%
4.97%
0.00%
3.35%
100.00%

47.17%
47.07%
43.91%
50.66%
47.32%
46.07%
43.18%
44.47%
45.25%
50.00%
42.38%
35.17%
44.53%
37.21%
43.38%
     13,565,955      14,047,138      14,571,890      14,166,225       8,120,411       7,108,209       7,296,427       3,060,934     21,420,152              51,054       4,565,101     12,640,779       3,303,627     43,764,546     167,682,449

100.00%

 CENTRAL 
EXPENSES
Faculty‐FT 
Faculty‐PT
Librarian/Counselor‐FT 
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
     Sub‐total Salaries
Employee Benefits
Supplies Gen Exp
Travel
Marketing Costs
Rental & Leases
Insurance/Risk Mgmt
Contract Services
Utilities
Other Departmental Expenses
Instructional & Other Materials
Maintenance & Repair
Transfers/Debt
Contingency
Capital Outlay
Total Budget

INSTITU‐
TIONAL 
DEPUTY CHAN‐ EFFECTIVE‐
NESS 
CELLOR 

 NORTH
WEST 

 NORTH
EAST 

 SOUTH
WEST 

 SOUTH EAST 

     10,224,009
        
4,777,739
        
1,079,064
             97,030
        
5,509,934
1,949,207
        
     23,636,983
                   ‐
           236,353
           102,315
             49,979
             31,920
                  794
           320,835
               5,025
             82,625
           478,678
           138,595
                   ‐
                  250
           591,832
     25,676,184

     10,167,313
        
6,329,732
        
1,115,400
           194,185
        
4,542,246
        
1,672,318
     24,021,194
                   ‐
           365,781
             93,362
             46,485
           136,822
                   ‐
           302,988
                   ‐
             45,133
           392,225
             33,839
           845,619
             20,384
           234,111
     26,537,943

        
7,400,874
        
4,075,911
           921,929
           119,380
        
4,798,017
           743,949
     18,060,060
                   ‐
           199,402
             34,046
             99,559
        
1,312,100
                   ‐
             65,005
               4,600
             42,030
           156,279
             49,797
        
5,636,142
             47,410
           271,550
     25,977,980

     12,084,048
       5,783,823
           731,058
           194,206
       5,706,843
       1,578,188
     26,078,166
                       4
           260,238
             65,132
             36,566
           541,503
                  154
             40,985
                   ‐
             43,300
           338,425
             36,869
       1,155,001
               2,621
           115,059
     28,714,023

      4,872,675
      3,804,931
          514,757
            73,152
      3,839,520
      1,249,828
    14,354,863
                  ‐
          258,116
            52,257
            73,207
            41,484
                  ‐
          145,194
                  ‐
          131,339
            74,404
            15,772
                  ‐
            40,000
          226,558
    15,413,194

 COLEMAN 

 EXTENDED 
LEARNING 

 CHAN‐
CELLOR 

      5,895,933
      1,831,174
            84,180
            33,248
      2,420,100
          413,922
    10,678,557
                  ‐
          354,833
            88,215
            38,323
          508,719
                  ‐
          348,092
                  ‐
          115,635
          360,400
            86,074
                  ‐
            42,080
          559,924
    13,180,852

      2,368,137
      3,672,377
              2,887
                  ‐
      3,711,801
          728,620
    10,483,822
                  ‐
          219,027
            89,555
          382,284
            36,105
                  ‐
          357,814
                  ‐
            54,771
      1,025,445
          158,950
                  ‐
                  ‐
            33,459
    12,841,232

                  ‐
                  ‐
                  ‐
                  ‐
      3,665,042
          275,749
      3,940,791
                  ‐
          318,592
          132,509
            81,220
            24,980
                  ‐
          513,843
                  ‐
          318,903
            36,261
              1,265
                  ‐
            83,000
            61,150
      5,512,514

                  ‐
                  ‐
                  ‐
                  ‐
    15,244,734
          561,143
    15,805,877
                  ‐
       
1,321,644
          112,939
          842,684
          238,231
                  ‐
    13,173,957
       
1,575,778
          194,010
          132,117
          722,373
              3,264
          121,218
       
4,875,905
    39,119,997

                   ‐
                   ‐
                   ‐
                   ‐
           102,108
                   ‐
           102,108
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
           102,108

18.01%
10.49%
1.65%
0.28%
21.88%
3.43%
55.74%
6.13%
1.93%
0.33%
0.56%
1.26%
2.32%
8.03%
4.35%
0.68%
3.72%
0.43%
11.51%
‐1.04%
4.04%
100.00%

  5 

YTD Actuals by Division

 CENTRAL 
EXPENSES
Faculty‐FT 
Faculty‐PT
Librarian/Counselor‐FT 
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
     Sub‐total Salaries
Employee Benefits
Supplies Gen Exp
Travel
Marketing Costs
Rental & Leases
Insurance/Risk Mgmt
Contract Services
Utilities
Other Departmental Expenses
Instructional & Other Materials
Maintenance & Repair
Transfers/Debt
Contingency
Capital Outlay
Total Expense
% of Adjusted 
Budget by Division
Remaining Balance

 NORTH
WEST 

 NORTH
EAST 

 SOUTH
WEST 

 SOUTH EAST 

 COLEMAN 

 EXTENDED 
LEARNING 

 CHAN‐
CELLOR 

        
5,519,229
        
2,276,290
           532,378
             33,274
        
2,698,193
           616,079
     11,675,444
                   ‐
           101,395
             22,974
               3,470
             31,318
                   ‐
             32,099
               1,168
             16,052
           169,653
             17,551
                   ‐
                   ‐
             39,107
     12,110,229

        
5,429,222
        
3,004,165
           556,255
             78,037
        
2,176,894
           632,077
     11,876,651
                   ‐
           115,375
             35,738
             21,679
             38,091
                   ‐
             29,026
                   ‐
             19,324
             96,426
               2,370
           221,329
                   ‐
             34,795
     12,490,805

        
3,896,531
        
1,955,910
           472,949
             60,516
        
2,313,389
           333,108
        
9,032,402
                   ‐
           106,412
               8,522
             14,290
           481,555
                   ‐
             18,617
               1,300
             12,480
             47,040
             14,097
        
1,651,966
                   ‐
             17,410
     11,406,090

       6,451,855
       2,825,807
           380,700
             82,229
       2,757,712
           579,883
     13,078,186
                       3
           120,980
             20,678
             23,637
           400,639
                   ‐
             13,165
                   ‐
             14,594
           156,410
               1,960
           664,709
                   ‐
             52,838
     14,547,798

      2,618,103
      1,807,280
          298,190
            28,174
      1,868,923
          438,204
      7,058,873
                  ‐
            99,618
            10,242
            20,738
            10,143
                  ‐
            43,752
                  ‐
            11,883
            22,526
              4,272
                  ‐
                  ‐
            10,738
      7,292,783

      3,123,812
          775,097
            31,177
            14,334
      1,194,977
          133,589
      5,272,985
                  ‐
          107,616
            30,253
            17,664
          203,855
                  ‐
          269,540
                  ‐
            28,965
            81,039
            17,880
                  ‐
                  ‐
            42,846
      6,072,643

      1,249,520
      1,606,392
              2,886
                  ‐
      1,823,124
          291,714
      4,973,636
                  ‐
          107,904
            36,505
            74,612
              4,782
                  ‐
            23,968
                  ‐
            30,348
          234,377
            30,697
                  ‐
                  ‐
            27,977
      5,544,806

                  ‐
                  ‐
                  ‐
                  ‐
      1,817,574
            60,058
      1,877,632
                  ‐
          125,165
            63,275
            64,244
              5,068
                  ‐
            89,875
                  ‐
          198,082
                  ‐
                 678
                  ‐
                  ‐
            27,561
      2,451,580

INSTITU‐
TIONAL 
DEPUTY CHAN‐ EFFECTIVE‐
NESS 
CELLOR 
                  ‐
                  ‐
                  ‐
                  ‐
       
7,577,066
          166,844
       
7,743,910
                  ‐
          398,516
            21,521
          369,857
          106,748
                  ‐
       
4,670,476
          293,546
            59,427
              7,390
          137,214
                  ‐
                  ‐
3,891,240
       
    17,699,845

                   ‐
                   ‐
                   ‐
                   ‐
             51,054
                   ‐
             51,054
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
                   ‐
             51,054

 % of 
Actuals 
Houston Community College
Cash Flow Analysis ‐ Monthly Percentage of Budget Used
FY2013 vs. FY2012

Oct.

Nov.

Dec.

Jan.

Feb.

Central                                 FY2013

Sept.
8.77%

17.29%

26.04%

33.04%

39.26%

47.17%

                                              FY2012

8.89%

17.89%

27.03%

35.01%

41.49%

49.28%

Northwest                          FY2013

8.26%

17.69%

26.42%

33.44%

38.94%

47.07%

                                              FY2012

8.55%

18.72%

27.39%

33.69%

38.31%

46.70%

Northeast                           FY2013

6.80%

19.95%

27.15%

32.73%

37.67%

6.70%

20.76%

27.75%

33.82%

40.16%

46.70%

Southwest                          FY2013

8.59%

19.46%

28.35%

35.52%

42.81%

May

June

July 

Aug.

58.01%

66.97%

74.34%

81.43%

88.98%

94.59%

55.31%

66.77%

74.43%

81.57%

89.43%

95.09%

53.35%

76.04%

82.19%

88.46%

94.27%

98.45%

58.38%

71.97%

79.03%

85.23%

92.21%

96.87%

57.90%

67.21%

74.92%

81.69%

89.81%

95.46%

55.02%

63.80%

71.21%

79.83%

87.22%

93.29%

53.07%

60.96%

69.35%

76.72%

84.68%

91.63%

53.37%

61.08%

68.18%

74.82%

81.30%

89.24%

45.34%

51.71%

59.06%

69.23%

76.82%

80.46%

52.82%

59.23%

67.73%

76.94%

85.77%

94.82%

52.10%

59.22%

65.59%

72.63%

82.25%

89.27%

64.92%

71.03%

76.35%

82.70%

88.44%

99.49%

56.63%

65.19%

72.58%

80.37%

90.28%

98.41%

43.39%

63.98%

68.16%

71.84%

79.45%

88.27%

51.63%

65.11%

71.48%

77.90%

85.35%

91.73%

50.66%

                                              FY2012

8.58%

19.19%

28.11%

36.68%

43.63%

50.96%

Southeast                            FY2013
                                              FY2012

7.94%

16.74%

25.87%

33.20%

39.17%

47.32%

8.68%

17.97%

27.56%

35.39%

41.33%

49.39%

Coleman                              FY2013
                                              FY2012

6

Apr.

43.91%

                                              FY2012

Mar.

8.06%

17.28%

24.93%

31.55%

37.77%

46.07%

8.26%

17.29%

25.18%

32.46%

39.63%

47.52%

Extended Learning            FY2013
                                              FY2012

7.79%

15.60%

23.76%

31.35%

35.83%

43.18%

7.97%

15.68%

23.55%

30.39%

37.09%

45.43%

Chancellor                           FY2013
                                              FY2012

7.14%

13.81%

24.51%

30.61%

37.97%

44.47%

8.66%

16.11%

23.27%

30.27%

39.34%

45.84%

Deputy Chancellor             FY2013
                                              FY2012

4.52%

10.80%

17.79%

31.74%

38.89%

45.25%

4.52%

10.28%

16.85%

22.58%

31.70%

38.52%

Institute Effectiveness      FY2013
                                              FY2012

8.33%

16.67%

25.00%

33.33%

41.67%

50.00%

5.76%

15.21%

22.37%

29.85%

38.13%

45.15%

Instruction                          FY2013
                                              FY2012

6.55%

15.59%

22.53%

28.70%

33.58%

42.38%

6.73%

16.23%

22.67%

28.96%

35.81%

42.78%

Info Tech                              FY2013
                                              FY2012

5.56%

12.11%

16.63%

20.99%

29.10%

35.17%

20.14%

33.96%

40.28%

45.47%

52.99%

59.23%

Student Success                 FY2013
                                              FY2012

7.33%

14.68%

23.02%

30.31%

40.96%

44.53%

8.33%

15.89%

23.44%

30.58%

40.76%

48.76%

System                                 FY2013
                                              FY2012

12.41%

18.87%

22.34%

27.24%

33.14%

37.21%

22.23%

25.94%

29.46%

32.09%

36.45%

39.69%

Total HCCS                           FY2013
                                              FY2012

8.55%

16.77%

23.49%

30.55%

36.88%

43.38%

12.05%

20.09%

26.81%

32.55%

38.82%

45.08%
Central College
Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used
Adjusted Budget 
FY2012

EXPENSES
Faculty‐FT 
Faculty‐PT
Librarian/Counselor‐FT 
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
     Sub‐total Salaries

         11,530,237
            
3,648,664
            
1,079,656
                 90,023
            
5,346,590
            
1,851,606
         23,546,776
Employee Benefits
                        
‐
Supplies Gen Exp
               225,732
Travel
               102,733
Marketing Costs
                 51,979
Rental & Leases
                 80,498
Insurance/Risk Mgmt
                       794
Contract Services
               328,983
Utilities
                        
‐
Other Departmental Expenses
                 83,704
Instructional & Other Materials
               451,212
Maintenance & Repair
               119,984
Transfers/Debt
                        
‐
Contingency
                   3,140
Capital Outlay
               118,876
     Total Expenses           25,114,411

YTD Actuals Thru 
February 29, 2012 % of Budget Used

        6,119,581
        1,830,502
           539,794
             22,532
        2,650,930
           685,026
      11,848,366
                    ‐
             77,947
             39,748
             19,653
             45,500
                    ‐
             94,895
                    ‐
             12,654
           182,015
             20,299
                    ‐
                    ‐
             35,567
      12,376,645

53.07%
50.17%
50.00%
25.03%
49.58%
37.00%
50.32%
                 ‐
34.53%
38.69%
37.81%
56.52%
0.00%
28.84%
                 ‐
15.12%
40.34%
16.92%
                 ‐
0.00%
29.92%
49.28%

Adjusted Budget 
FY2013

        10,224,009
          4,777,739
          1,079,064
                97,030
          5,509,934
          1,949,207
        23,636,983
                       
‐
              236,353
              102,315
                49,979
                31,920
                      794
              320,835
                  5,025
                82,625
              478,678
              138,595
                       
‐
                      250
              591,832
        25,676,184

YTD Actuals Thru 
February 28, 2013 % of Budget Used

         5,519,229
         2,276,290
            532,378
               
33,274
         2,698,193
            616,079
       11,675,444
                     ‐
            101,395
               
22,974
                 3,470
               
31,318
                     ‐
               
32,099
                 1,168
               
16,052
            169,653
               
17,551
                     ‐
                     ‐
               
39,107
       
12,110,229

53.98%
47.64%
49.34%
34.29%
48.97%
31.61%
49.39%
                  ‐
42.90%
22.45%
6.94%
98.11%
0.00%
10.00%
0.00%
19.43%
35.44%
12.66%
                       ‐
                       ‐
6.61%
47.17%

Northwest College
Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used
Adjusted Budget 
FY2012

EXPENSES
Faculty‐FT 
Faculty‐PT
Librarian/Counselor‐FT 
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
     Sub‐total Salaries

         10,673,442
            
4,822,701
            
1,067,207
               145,675
            
4,019,933
            
1,444,583
         22,173,541
Employee Benefits
                        
‐
Supplies Gen Exp
               269,875
Travel
                 86,464
Marketing Costs
                 41,349
Rental & Leases
               128,563
Insurance/Risk Mgmt
                         15
Contract Services
               288,873
Utilities
                        
‐
Other Departmental Expenses
                 39,224
Instructional & Other Materials
               202,801
Maintenance & Repair
                 23,737
Transfers/Debt
               883,899
Contingency
                 11,667
Capital Outlay
               141,708
     Total Expenses           24,291,716

YTD Actuals Thru 
February 29, 2012 % of Budget Used

        5,568,614
        2,169,972
           506,968
             58,278
        1,896,414
           565,784
      10,766,031
                    ‐
             51,020
             29,265
             19,133
             33,189
                    ‐
           106,212
                    ‐
             14,712
             50,823
                2,914
           242,943
                    ‐
             27,781
      11,344,023
7

52.17%
44.99%
47.50%
40.01%
47.18%
39.17%
48.55%
                 ‐
18.91%
33.85%
46.27%
25.82%
0.00%
36.77%
                 ‐
37.51%
25.06%
12.28%
27.49%
0.00%
19.60%
46.70%

Adjusted Budget 
FY2013

        10,167,313
          6,329,732
          1,115,400
              194,185
          4,542,246
          1,672,318
        24,021,194
                       
‐
              365,781
                93,362
                46,485
              136,822
                       
‐
              302,988
                       
‐
                45,133
              392,225
                33,839
              845,619
                20,384
              234,111
        26,537,943

YTD Actuals Thru 
February 28, 2013 % of Budget Used

         5,429,222
         3,004,165
            556,255
               
78,037
         2,176,894
            632,077
       11,876,651
                     ‐
            115,375
               
35,738
               
21,679
               
38,091
                     ‐
               
29,026
                     ‐
               
19,324
               
96,426
                 2,370
            221,329
                     ‐
               
34,795
       
12,490,805

53.40%
47.46%
49.87%
40.19%
47.93%
37.80%
49.44%
                  ‐
31.54%
38.28%
46.64%
27.84%
0.00%
9.58%
0.00%
42.82%
24.58%
7.00%
                       ‐
                       ‐
14.86%
47.07%
Northeast College
Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used
Adjusted Budget 
FY2012

EXPENSES
Faculty‐FT 
Faculty‐PT
Librarian/Counselor‐FT 
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
     Sub‐total Salaries

            
7,931,442
            
2,957,397
            
1,100,054
               109,648
            
4,575,119
               701,846
         17,375,506
Employee Benefits
                        
‐
Supplies Gen Exp
               295,644
Travel
                 33,784
Marketing Costs
                 46,417
Rental & Leases
            
1,256,225
Insurance/Risk Mgmt
                        
‐
Contract Services
                 46,654
Utilities
                   4,600
Other Departmental Expenses
                 43,848
Instructional & Other Materials
               140,734
Maintenance & Repair
                 51,352
Transfers/Debt
            
5,640,942
Contingency
                 33,706
Capital Outlay
                 48,101
     Total Expenses           25,017,513

YTD Actuals Thru 
February 29, 2012 % of Budget Used

        4,196,122
        1,643,612
           556,975
             45,531
        2,274,075
           315,231
        9,031,547
                    ‐
           127,993
             10,316
             15,907
           655,972
                    ‐
             14,947
                   950
             12,996
             59,522
             37,727
        1,697,155
                    ‐
             16,954
      11,681,987

52.90%
55.58%
50.63%
41.52%
49.71%
44.91%
51.98%
                 ‐
43.29%
30.54%
34.27%
52.22%
                 ‐
32.04%
20.65%
29.64%
42.29%
73.47%
30.09%
0.00%
35.25%
46.70%

Adjusted Budget 
FY2013

          7,400,874
          4,075,911
              921,929
              119,380
          4,798,017
              743,949
        18,060,060
                       
‐
              199,402
                34,046
                99,559
          1,312,100
                       
‐
                65,005
                  4,600
                42,030
              156,279
                49,797
          5,636,142
                47,410
              271,550
        25,977,980

YTD Actuals Thru 
February 28, 2013 % of Budget Used

         3,896,531
         1,955,910
            472,949
               
60,516
         2,313,389
            333,108
         9,032,402
                     ‐
            106,412
                 8,522
               
14,290
            481,555
                     ‐
               
18,617
                 1,300
               
12,480
               
47,040
               
14,097
         1,651,966
                     ‐
               
17,410
       
11,406,090

52.65%
47.99%
51.30%
50.69%
48.22%
44.78%
50.01%
                  ‐
53.37%
25.03%
14.35%
36.70%
                  ‐
28.64%
0.00%
29.69%
30.10%
28.31%
                       ‐
                       ‐
6.41%
43.91%

Southwest College
Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used
Adjusted Budget 
FY2012

EXPENSES
Faculty‐FT 
Faculty‐PT
Librarian/Counselor‐FT 
Librarian/Counselor‐PT
Staff‐FT
Staff‐PT
     Sub‐total Salaries

         13,511,520
            
4,892,625
            
1,397,239
               202,844
            
5,147,869
            
1,522,012
         26,674,108
Employee Benefits
                        
‐
Supplies Gen Exp
               251,146
Travel
                 63,821
Marketing Costs
                 36,760
Rental & Leases
               778,102
Insurance/Risk Mgmt
                       154
Contract Services
                 45,414
Utilities
                        
‐
Other Departmental Expenses
                 42,578
Instructional & Other Materials
               219,207
Maintenance & Repair
                 30,175
Transfers/Debt
            
2,484,173
Contingency
                 14,861
Capital Outlay
                 89,000
     Total Expenses           30,729,499

YTD Actuals Thru 
February 29, 2012 % of Budget Used

        7,233,120
        2,698,354
           755,124
             83,005
        2,656,299
           734,115
      14,160,018
                    ‐
             87,719
             17,887
             24,293
           526,684
                    ‐
             18,356
                    ‐
             15,227
             89,032
                8,037
           687,010
                    ‐
             25,379
      15,659,642
8

53.53%
55.15%
54.04%
40.92%
51.60%
48.23%
53.09%
                 ‐
34.93%
28.03%
66.08%
67.69%
                 ‐
40.42%
                 ‐
35.76%
40.62%
26.64%
27.66%
0.00%
28.52%
50.96%

Adjusted Budget 
FY2013

        12,084,048
          5,783,823
              731,058
              194,206
          5,706,843
          1,578,188
        26,078,166
                          4
              260,238
                65,132
                36,566
              541,503
                      154
                40,985
                       
‐
                43,300
              338,425
                36,869
          1,155,001
                  2,621
              115,059
        28,714,023

YTD Actuals Thru 
February 28, 2013 % of Budget Used

         6,451,855
         2,825,807
            380,700
               
82,229
         2,757,712
            579,883
       13,078,186
                         3
            120,980
               
20,678
               
23,637
            400,639
                     ‐
               
13,165
                     ‐
               
14,594
            156,410
                 1,960
            664,709
                     ‐
               
52,838
       
14,547,798

53.39%
48.86%
52.08%
42.34%
48.32%
36.74%
50.15%
                  ‐
46.49%
31.75%
64.64%
73.99%
0.00%
32.12%
                  ‐
33.70%
46.22%
5.31%
57.55%
0.00%
45.92%
50.66%
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