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Fs2013 july
1.
Financial Statements For the Period September 1, 2012 ‐ July 31, 2013 For the Meeting of the Board of Trustees ‐ August 8, 2013 for Houston Community College System & Houston Community College Public Facility Corporation
2.
Table of Contents For the Period September 1, 2012 ‐ July 31, 2013 For the Meeting of the Board of Trustees Houston Community College System Memorandum Management Discussion & Analysis Summary HCCS Unrestricted Revenue & Expenditures Exemptions & Waivers Detail 1 4 Fund Balances Balance Sheet By Fund Adjusted Budgets by Division Actual YTD by College Cash Flow Analysis Contact Hours Reimbursement Enrollment Data 5 6 6 7 12 13 Charts Revenue & Expenditure YTD thru July 31, 2013 Revenue and Expenditures with Trendlines Revenue Source Comparison By Year Expenditure Source Comparison By Year 14 15 16 17 Designated Funds Budget Summary / Cash Position 18 Capital Projects & Unexpended Unexpended Plant Fund Projects 2004 CIP Projects 2013 CIP Projects CIP Footnotes CIP Residual Funds 19 20 26 31 32 Plant Fund Maintenance Tax Notes 2006 (Central Utility Plant Project) Maintenance Tax Notes/Sr. Lien Bonds 2008 Maintenance Tax Notes 2010 Maintenance Tax Notes 2011 33 34 36 37 Bonds/Notes Schedule of Bonds & Maintenance Tax Notes 39 Auxiliary Sources and Uses of Auxiliary Funds 41 Restricted Funds Grants, Contracts and Student Aid 43 Position Control 2013 Positions 50 Pos. Control Charts FTE (Full‐Time Equivalent) Monthly Comparison Duplicated Headcount Monthly Comparison Unduplicated Headcount Monthly Comparison 57 66 67
3.
Table of Contents For the Period September 1, 2012 ‐ July 31, 2013 For the Meeting of the Board of Trustees Houston Community College ‐ Public Facility Corporation Statement of Net Assets Statement of Cash Flows (Cash Basis‐ Interim Period) Public Safety Institute Westgate Hayes Road ‐ Alief Project Northline Mall Project PFC 1 PFC 2 PFC 3 PFC 4 PFC 5 PFC 6
4.
MEMORANDUM To: Houston Community College System Board of Trustees From: Renee Byas, Acting Chancellor Date: August 7, 2013 Re: Financial Report for Month Ended July 31, 2013 Enclosed please find the preliminary financial reports for the month ending July 31, 2013 for your review. The financial report is an internal management report submitted to the Board of Trustees to compare actual financial activities to the approved budgets, strategic priorities, and financial policies for the reported fiscal year. Operating Fund net revenue through July 31, 2013 is $281,855,493 which is 1.1% below last year. Expenditures year‐to‐date total $243,561,714 which is 0.2% less than the same time last year, for a net of $38,293,779. The reserves for the month of July 2013 are $60,228,918 or 20.7% of revenues (see page III). Thus, we continue to project a healthy fiscal strength for the college.
5.
Managements Discussion and Analysis Thru July 31, 2013 Total revenues and expenditures by expense type for the Operating Fund for 2012‐2013 are reported on page one, behind the tab Detailed Financial Statements. Highlights of financial activities year‐to‐date are as follows: Revenues State Appropriations received year to date totaled $63,495,699, 0.4% below last year. Total appropriations received are expected to be $70,014,007. This amount was reduced by $218,031 due to a formula reallocation to align with the Legislative Budget Board data and methodology. Ad Valorem Tax collections totaled $104,405,862 year‐to‐date. The year‐to‐date total is 0.1% above last year. The proportion of tax revenue applied to operations decreased this year due to the increase in tax revenue applied to debt service. However, this decrease in tax revenue to operations is offset by the increase in tax revenue due to increases in property valuations. We project total tax revenue for the fiscal year will be $105,811,761. Tuition and Fees net revenue year to date totaled $105,229,822 which is 3.3% lower than the same time last year. Enrollment numbers for Fall 2012 declined 6.5% compared to last year, namely due to a 10% decline in international students compared to last year, Spring enrollment remained flat at 0.3% above the previous year and Summer enrollment shows a 6.6% decrease compared to the previous year. We are projecting tuition and fees revenue to be $105,370,959. Tuition & Fee‐Extended Learning receipts totaled $6,241,171 year to date, 0.74% above last year. Total tuition and fees‐Extended Learning at fiscal year end are expected to be $6,287,729. Total revenue collections, net of exemptions and waivers, totaled $281,855,493 year‐to‐date. This is a 1.1% decrease below last year. Expenditures Total Salaries are $148,766,993 year‐to‐date, 2.6% above the previous year, namely due to the 2% salary increases. Total salaries at year end are expected to be $163,283,858. Benefits costs totaled $14,751,325 year‐to‐date, 20% above last year. This increase is due namely to the reduction in the state's contribution to TRS and ORP and an increase in health insurance premiums. Total benefits at fiscal year end are expected to be $18,152,880. Rental and Leases expenses totaled $2,159,748 year‐to‐date, which is 48.8% below the previous year. The decrease is due to the completion of IT projects. Total expenses at year end are projected to be $2,831,514. Insurance/Risk Management payments totaled $6,519,897 year‐to‐date, 7.1% above last year. The increase is due to an increase in insurance premiums. Total expenses for the year are expected to be within budget at $6,871,709. Contract Services expense totaled $18,327,458 year‐to‐date, 10% above last year. The increase is mainly due to IT hiring temporary personnel for projects, additional security staff at the District and using contract interpreters to fill the personnel shortages. Fiscal year end expenses are projected to be $24,368,462. Utilities costs totaled $7,063,294 year‐to‐date. We will continue to monitor these costs. Total utilities cost at fiscal year end is projected to $8,490,022. i
6.
Managements Discussion and Analysis Thru July 31, 2013 Instructional and Other Materials expenses totaled $5,448,881 year‐to‐date, which is 29% above last year. COMPASS Internet Units, TCCTA Adobe Master Collection and additional support for Moodlerooms, Inc contributed to the increase. Expenses in this area are projected to be $9,485,879. Capital Outlay expenses totaled $3,080,913 year‐to‐date. Expenditures are projected to $6,479,509. Transfers/Debt activities totaled $28,330,519 year‐to‐date, a 28.2% decrease compared to last year. The decrease is due to a transfer in FY2012 to purchase the Westheimer/Eldridge land. Items in this expense category include all student revenue bond payments, transfers for scholarship matching funds, and transfers to the Unexpended Plant Fund. Total expenses are expected to be $35,304,211. Total operating fund expenditures year‐to‐date total $243,561,714, a 0.2% decrease below last year. Budget Priorities funding allocated for the year are detailed below through July 31, 2013. Contingency/Budget Priority Funding $ 11,372,376 Expense: Position Management 6,095,773 Capital Outlay & Equipment 305,625 Other Total Contingency/Budget Priorities 3,823,632 10,225,030 $ 1,147,346 Grants The college has received $1,243,264 in new grant awards since the beginning of the current fiscal year. Budget expenditures for grant‐funded projects so far this year total $14,721,637. Total grant awards (federal, state & private) year‐to‐date total, $46,486,081. Unexpended Plant Fund Cash Position ‐ The use of the Unexpended Plant Fund Excluding 2004 CIP for deferred maintenance projects was discontinued in FY 2009. All deferred maintenance expense is captured in the operating account. See page 18 for prior year encumbrances. Unexpended Plant Fund Projects include current construction, deferred maintenance, and property acquisition projects for a budget of $47,180,067. Funds for these projects are 100% committed. See page 19 for more details. The 2004 CIP budgets are $263,779,995 and are 100% committed. The spending categories in the schedule have now been revised for more ease of reference to the Board approved budget. Please see page 20 for the summary and pages 21 through 25 for details. The 2013 CIP budgets are $425,137,284 and are 2.6% committed to‐date. Please see page 26 for the summary and pages 27 through 30 for details. The Maintenance Tax Note 2006 tracks the financial progress of the Central Utility Plant. Commitments year‐to‐ date total $12.5 million, 99.87% of budget. See page 33 for the details. ii
7.
Managements Discussion and Analysis Thru July 31, 2013 Public Facility Corporation The Public Facility Corporation tracks the progress of the PFC ‐ Public Safety Institute, Katy Campus (Westgate), Alief and Northline Mall deferred maintenance, new construction and renovation projects. Expenditures year‐to‐ date total $100.8 million, 98.7% of budget. See pages PFC 1‐6 for details. Balance Sheet – Operating Fund Cash and Investments Cash Investments Total July 2013 July 2012 $ 95,843,934 18,781,770 $ 114,625,704 $ 78,064,707 7,984,305 $ 86,049,012 Fund Balance Audited Fund Balance, August 31, 2012 Projected Revenue @ 08/31/2013 Total Projected Revenue $ 66,664,585 290,517,678 $ 357,182,263 Projected Expenses @ 08/31/2013 FY 2012 Purchase Order Roll Total Projected Expenses @ 08/31/2013 $ 286,369,094 2,395,994 $ 288,765,088 Ending Fund Balance (Beg. Fund Balance + Revenue ‐ Expenses) $ 68,417,175 Required Reserve for FY 2013 (11% Projected Revenues) $ 31,956,945 Added Reserves $ 36,460,230 Additional Expenditures Funded From Reserves: Reimbursement to State for Insurance Lump Sum Bonus Total Expenses Paid From Reserves Budget (8,100,000) (1,800,000) $ (9,900,000) Added Reserves Required Reserve for FY 2013 (11% Projected Revenues) Current Reserves % of Total Operating Revenue Expense to Date ‐ 1,711,743 $ 1,711,743 Balance (8,100,000) (88,257) (8,188,257) $ 28,271,973 $ 31,956,945 $ 60,228,918 20.7% The projected reserves at July 31, 2013 of $60,228,918 is an estimate at this time and represents 20.7% of expected general fund revenue for this fiscal year, which is within our financial stability policy requiring us to maintain a fund balance of 9% ‐11% of general fund revenues as of August 31. iii
8.
HOUSTON COMMUNITY COLLEGE 2012‐2013 Revenues & Expenditures HCCS CURRENT UNRESTRICTED YTD Adjusted Budget REVENUES State Appropriations Ad Valorem Taxes Tuition, Net Fees Other Local Income* Tuition & Fee, Net ‐‐ Extended Learning Grant Revenue YTD Actuals Thru July 31, 2013 YTD Actuals Thru July 31, 2012 Actuals % 2012‐2013 Inc/(Dec) Inc/(Dec)YTD vs. PriorYTD vs. 2011‐2012 Projected Actuals 2012‐2013 Projected 2012‐2013 Projected 2012‐ 2013 Inc/(Dec) vs. Inc/(Dec) vs. Adj Adj Budget % Budget $ 70,232,038
$ 63,495,699 $ 63,779,106 $ (283,407) 102,195,871 104,405,862 104,341,537 64,325 43,067,676 40,158,942 41,978,987 (1,820,045) 71,520,739 65,070,880 66,790,991 (1,720,111) 2,517,960 2,020,706 1,399,374 621,332 6,188,581 6,241,171 6,195,087 46,084 ‐0.44% 0.06% ‐4.34% ‐2.58% 44.40% 0.74% $ 70,014,007 $ (218,031) 105,811,761 3,615,890 40,216,106 (2,851,570) 65,154,853 (6,365,886) 2,517,960 ‐ 6,287,729 99,148 ‐0.31% 3.54% ‐6.62% ‐8.90% 0.00% 1.60% 434,410 462,232 462,356 (124) 281,855,493 284,947,439 (3,091,946) ‐0.03% 515,262 80,852 ‐1.09% $ 290,517,678 $ (5,639,597) 18.61% ‐1.90% Total Revenues 296,157,275 1 EXPENSES Faculty‐FT Faculty‐PT Librarian/Counselor‐FT Librarian/Counselor‐PT Staff‐FT Staff‐PT Sub‐total Salaries Employee Benefits Supplies Gen Exp Travel Marketing Costs Rental & Leases Insurance/Risk Mgmt Contract Services Utilities Other Departmental Expenses Instructional & Other Materials Maintenance & Repair Transfers/Debt Contingency Capital Outlay Total Expenses REVENUES H/(L) Vs EXPENSES 53,987,382 31,277,914 4,830,690 858,739 66,155,644 10,180,997 167,291,366 18,152,880 6,123,125 1,064,640 1,766,634 2,831,514 6,872,206 24,368,462 12,899,947 2,082,970 9,485,879 1,537,173 35,304,211 (4,802,111) 11,178,379 296,157,275 0 50,991,693 49,784,819 1,206,874 27,138,113 26,787,552 350,561 4,393,852 5,417,691 (1,023,839) 555,892 508,023 47,870 59,195,927 56,076,984 3,118,943 6,491,516 6,432,874 58,642 148,766,993 145,007,943 3,759,051 14,751,325 12,295,929 2,455,396 4,660,200 4,398,092 262,109 777,330 696,397 80,932 1,299,364 936,196 363,168 2,159,748 4,214,401 (2,054,653) 6,519,897 6,088,158 431,739 18,327,458 16,631,834 1,695,623 7,063,294 6,556,434 506,860 1,697,014 1,243,446 453,568 5,448,881 4,225,807 1,223,075 678,779 671,517 7,262 28,330,519 39,467,200 (11,136,682) ‐ ‐ ‐ 3,080,913 1,567,921 1,512,992 243,561,714 244,001,274 (439,560) 38,293,779 40,946,165 (2,652,386) * Includes interest & dividends income, fines & penalties and parking fines 2.42% 1.31% ‐18.90% 9.42% 5.56% 0.91% 2.59% 19.97% 5.96% 11.62% 38.79% ‐48.75% 7.09% 10.20% 7.73% 36.48% 28.94% 1.08% ‐28.22% 0.00% 96.50% ‐0.18% 53,987,382 ‐ 31,212,804 (65,110) 4,731,891 (98,799) 852,907 (5,832) 64,928,910 (1,226,734) 7,569,964 (2,611,033) 163,283,858 (4,007,508) 18,152,880 ‐ 5,416,838 (706,287) 1,030,126 (34,514) 1,466,130 (300,504) 2,831,514 ‐ 6,871,709 (497) 24,368,462 ‐ 8,490,022 (4,409,925) 1,863,291 (219,679) 9,485,879 ‐ 1,324,665 (212,508) 35,304,211 ‐ ‐ 4,802,111 6,479,509 (4,698,870) 286,369,094 (9,788,181) 4,148,584 4,148,584 0.00% ‐0.21% ‐2.05% ‐0.68% ‐1.85% ‐25.65% ‐2.40% 0.00% ‐11.53% ‐3.24% ‐17.01% 0.00% ‐0.01% 0.00% ‐34.19% ‐10.55% 0.00% ‐13.82% 0.00% ‐100.00% ‐42.04% ‐3.31%
9.
HOUSTON COMMUNITY COLLEGE Projected Revenues & Expenditures as of July 31, 2013 Revenue 1% 2% State Appropriations Ad Valorem Taxes 0% Tuition, Net 24% 23% Fees Other Local Income 14% Tuition & Fee, Net ‐‐ Extended Learning Grant Revenue 36% State Appropriations Ad Valorem Taxes Tuition, Net Other Local Income Fees Extended Learning Grant Revenue Total Projected Revenue 70,014,007 105,811,761
40,216,106 65,154,853 2,517,960 6,287,729 515,262 290,517,678 24.1% 36.4% 13.8% 22.4% 0.9% 2.2% 0.2% Expenses Salaries 12% Employee Benefits 24% 57% General & Admin. Expenses 7% Transfers/Debt Salaries Employee Benefits General & Admin. Expenses Transfers/Debt Total Projected Expenses 163,283,858 18,152,880 69,628,145 35,304,211 286,369,094 57% 6% 24% 2 12%
10.
HOUSTON COMMUNITY COLLEGE 2012‐2013 Revenues and Expenditures & Encumbrances HCCS CURRENT UNRESTRICTED Approved Budget EXPENSES Faculty‐FT Faculty‐PT Librarian/Counselor‐FT Librarian/Counselor‐PT Staff‐FT Staff‐PT Sub‐total Salaries 3 53,987,382 31,277,914 4,830,690 858,739 66,155,644 10,180,997 167,291,366 Employee Benefits 18,152,880 Supplies Gen Exp 6,123,125 Travel 1,064,640 Marketing Costs 1,766,634 Rental & Leases 2,831,514 Insurance/Risk Mgmt 6,872,206 Contract Services 24,368,462 Utilities 12,899,947 Other Departmental Expenses 2,082,970 Instructional & Other Materials 9,485,879 Maintenance & Repair 1,537,173 Transfers/Debt 35,304,211 Contingency (4,802,111) Capital Outlay 11,178,379 Total Expenses 296,157,275 Adjusted Budget YTD Actuals Thru July 31, 2013 Total Actuals & Encumbrances Thru Encumbrances Thru July 31, 2013 July 31, 2013 Balance as of July 31, 2013 53,987,382
50,991,693 1,193,923 52,185,616 1,801,766 31,212,804 27,138,113 1,062,574 28,200,687 3,012,117 4,731,891 4,393,852 218,649 4,612,500 119,391 852,907 555,892 108,285 664,178 188,729 64,928,910 59,195,927 3,885,411 63,081,338 1,847,572 7,569,964 6,491,516 1,527,556 8,019,072 (449,108) 163,283,858 148,766,993 7,996,398 156,763,392 6,520,466 18,152,880 14,751,325 1,872 14,753,197 3,399,683 5,416,838 4,660,200 756,638 5,416,838 (0) 1,030,126 777,330 400 777,730 252,396 1,466,130 1,299,364 143,365 1,442,729 23,401 2,831,514 2,159,748 107,565 2,267,313 564,201 6,871,709 6,519,897 ‐ 6,519,897 351,812 24,368,462 18,327,458 4,035,250 22,362,707 2,005,755 8,490,022 7,063,294 41,847 7,105,141 1,384,881 1,863,291 1,697,014 166,277 1,863,291 0 9,485,879 5,448,881 2,508,788 7,957,670 1,528,209 1,324,665 678,779 645,887 1,324,665 (0) 35,304,211 28,330,519 ‐ 28,330,519 6,973,692 ‐ ‐ ‐ ‐ 6,479,509 3,080,913 3,398,596 6,479,509 0 286,369,094 243,561,714 19,802,884 263,364,598 23,004,496 YTD Actuals Thru July 31, 2012 Actuals & Total Actuals & Encumbrances % Encumbrances Thru Encumbrances Thru 2012‐2013 Inc/(Dec) Inc/(Dec)YTD vs. July 31, 2012 vs. 2011‐2012 July 31, 2012 PriorYTD 49,784,819 2,114,695 51,899,514 286,102 26,787,552 1,282,612 28,070,164 130,523 5,417,691 317,483 5,735,174 (1,122,673) 508,023 111,516 619,539 44,639 56,076,984 4,917,579 60,994,563 2,086,775 6,432,874 1,243,784 7,676,658 342,414 145,007,943 9,987,670 154,995,612 1,767,779 12,295,929 6,173 12,302,101 2,451,096 4,398,092 571,212 4,969,304 447,534 696,397 2,342 698,740 78,990 936,196 169,801 1,105,997 336,732 4,214,401 210,309 4,424,710 (2,157,397) 6,088,158 ‐ 6,088,158 431,739 16,631,834 2,422,584 19,054,418 3,308,289 6,556,434 48,000 6,604,434 500,708 1,243,446 61,756 1,305,202 558,089 4,225,807 389,067 4,614,874 3,342,796 671,517 623,457 1,294,974 29,691 39,467,200 ‐ 39,467,200 (11,136,682) ‐ ‐ ‐ 1,567,921 1,300,098 2,868,019 3,611,489 244,001,274 15,792,470 259,793,744 3,570,854 0.55% 0.46% ‐19.58% 7.21% 3.42% 4.46% 1.14% 19.92% 9.01% 11.30% 30.45% ‐48.76% 7.09% 17.36% 7.58% 42.76% 72.44% 2.29% ‐28.22% 0.00% 125.92% 1.37%
11.
Exemptions & Waivers Thur July 31, 2013 FY 2011‐12 Account End of Year Activity Year‐to‐Date Activity thru 7/31/2012 FY 2012‐13 Year‐to‐Date Activity thru 7/31/2013 Tuition Budget: Adjusted Budget FY 2012‐13 Exemptions & Waivers Adjusted Budget FY 2012‐13, Net Revenues Received: Tuition Waivers & Exemptions: Dual Credit Other Total Waivers & Exemptions Total Tuition Revenue, Net $ 43,067,676 (6,798,328) $ 36,269,348 48,824,432 48,860,870 46,957,270 (5,170,736) (1,693,502) (6,864,238) $
41,960,194 (5,193,934) (1,687,950) (6,881,884) $ 41,978,986 (4,819,811) (1,978,517) (6,798,328) $ 40,158,942 Tuition ‐ Extended Learning Budget: Budget FY 2012‐13 Exemptions & Waivers Budget FY 2012‐13, Net $ 6,188,581 (2,150,277) $ 4,038,304 Revenues Received: Tuition Waivers & Exemptions: Corrections Total EL Tuition Revenue, Net 8,853,381 8,520,067 8,391,448 (2,612,080) (2,324,980) (2,150,277) $ 6,241,301 $ 6,195,087 $ 6,241,171 Note: As of December 31, 2008, the financial statements reflect all expenses incurred for Exemptions and Waivers as net of tuition and fee revenue. Prior to this date Exemptions & Waivers were shown as an expenditure and revenue was shown as gross revenue. Exemptions & Waivers Dept of Corrections Dual Credit Waiver $ 2,612,080 $ 2,324,980 $ 2,150,277 5,170,736 5,193,934 4,819,811 Other: Employee Fee Exemptions Firemen Hazelwood Deaf & Blind High Ranking Hi SCH Grad Child of Disabled Vet ETC Nonres Military Per & Dep Emp of State Coll & Univ Nonres Teach/Research Asst Nonres Competitive Scholar Senior Citizens Scholarship Distribution Apprenticeship Waivers Special Fees Waiver HFD A VISA Waiver (Non‐Alien Waiver) Refugee Waiver Foster Children‐Resident Fire Academy Waiver Undocumented Students TX Tomorrow Waiver Peace Officer Exemption Stipends Total Other Exemptions Grand Total Exemptions & Waivers 84,810 42,521 906,036 309,603 868 431 2,390 ‐ 13,905 ‐ 18,730 1,450 (28) 117 1,110 (1,554) 294,543 157 2,171 2,874 13,368 ‐ 1,693,502 $ 9,476,318 4 84,690 42,521 904,271 309,615 868 431 2,390 ‐ 13,905 ‐ 18,447 1,450 (28) 117 1,110 (1,110) 290,703 157 2,171 2,874 13,368 ‐ 1,687,950 $ 9,206,864 69,971 25,475 1,262,519 257,751 2,418 1,686 ‐ 319 10,443 2,301 15,702 ‐ (38) ‐ ‐ (162) 305,407 ‐ ‐ ‐ 14,275 10,450 1,978,517 $ 8,948,605
12.
Houston Community College Balance Sheet By Fund For Month Ended July 31, 2013 CURRENT & LOAN FUNDS PLANT & BOND FUNDS Retirement of Investment in Debt Plant Unrestricted Auxiliary Restricted Total Unexpended Plant Renewal Total Consolidation & Elimination Total All Funds ASSETS Current Assets: Cash & cash equivalents Restricted cash & cash equivalents Short term Investments Accounts/Other receivable (net) Deferred charges Prepaids Total Current Assets $ 95,843,934 ‐ ‐ 23,194,293 1,180,131 24,765 120,243,123 $ 8,873,274 ‐
‐ 1,190,438 393,022 5,058 10,461,792 $ ‐ 12,830,909 ‐ 2,478,998 10,896 ‐ 15,320,803 $ 104,717,208 12,830,909 ‐ 26,863,729 1,584,049 29,823 146,025,718 $ 3,727,350 470,230,704 ‐ ‐ ‐ 881,382 474,839,436 16,001,802 27,240,704 ‐ 585,577 ‐ ‐ 43,828,083 $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ 19,729,152 497,471,408 ‐ 585,577 ‐ 881,382 518,667,519 $ ‐ ‐ ‐ ‐ ‐ ‐ ‐ $ 124,446,360 510,302,317 ‐ 27,449,306 1,584,049 911,205 664,693,237 Non‐current Assets: Deferred charges, net Restricted long‐term investments Long‐term investments Capital Assets, net Total Non‐current Assets ‐ ‐ 18,781,770 ‐ 18,781,770 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 18,781,770 ‐ 18,781,770 ‐ 32,004,457 ‐ 102,951,981 134,956,438 ‐ 2,456,907 ‐ ‐ 2,456,907 ‐ ‐ ‐ 666,951,500 666,951,500 ‐ 34,461,364 ‐ 769,903,481 804,364,845 ‐ ‐ ‐ ‐ ‐ ‐ 34,461,364 18,781,770 769,903,481 823,146,615 Total Assets $ 139,024,893 $ 10,461,792 $ 15,320,803 $ 164,807,488 $ 609,795,874 $ 46,284,990 $ 666,951,500 $ 1,323,032,364 $ ‐ $ 1,487,839,852 LIABILITIES Current Liabilities: Accounts payable Accrued liabilities Compensated absences Funds held for others Deferred revenue Notes payable‐current portion Bonds payable‐current portion Capital lease obligations‐current Total Current Liabilities 7,865,774 174,310 2,351,464 ‐ 20,571,984 ‐ ‐ ‐ 30,963,532 233,291 ‐ ‐ 107,889 609,907 ‐ ‐ ‐ $ 951,087 1,099,291 24,809 ‐ 520,271 745,439 ‐ ‐ ‐ 2,389,810 9,198,356 199,119 2,351,464 628,160 21,927,330 ‐ ‐ ‐ 34,304,429 336,442 2,719 ‐ 189,209 1,599,275 ‐ ‐ ‐ 2,127,645 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ (1,600,060) ‐ ‐ ‐ (1,600,060) 336,442 2,719 ‐ 189,209 (785) ‐ ‐ ‐ 527,585 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 9,534,798 201,838 2,351,464 817,369 21,926,545 ‐ ‐ ‐ 34,832,014 Non‐current Liabilities: Deposits Notes payable Bonds payable Capital lease obligations Total Non‐current Liabilities ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 139,850,892 465,221,463 ‐ 605,072,355 ‐ ‐ 27,838,473 ‐ 27,838,473 ‐ 37,761,145 294,379,496 104,429,832 436,570,472 ‐ 177,612,037 787,439,431 104,429,832 1,069,481,300 ‐ ‐ ‐ ‐ ‐ ‐ 177,612,037 787,439,431 104,429,832 1,069,481,300 Total Liabilities $ 30,963,532 $ 951,087 $ 2,389,810 $ 34,304,429 $ 607,200,000 $ 27,838,473 $ 434,970,412 $ 1,070,008,885 $ ‐ $ 1,104,313,311 66,664,585 11,747,296 9,080,325 87,492,206 3,738,684 10,061,216 235,429,798 249,229,698 ‐ 336,721,904 41,396,777 (2,236,591) 3,850,668 39,160,186 3,850,668 5 Fund Balance‐ August 31, 2012 Audited Revenues Over Expenditures Unrestricted Restricted Net Investment in Plant Total Fund Balances Total Liabilities & Fund Balances $ 108,061,362 $ 9,510,705 $ 12,930,993 $ 139,024,894 $ 10,461,792 $ 15,320,803 39,160,186 3,850,668 3,793,784 (1,142,808) 8,385,302 (3,448,710) 3,793,784 $ 130,503,060 $ 2,595,876 $ 18,446,518 $ 231,981,088 $ 253,023,482 $ ‐ $ 383,526,542 $ 164,807,489 $ 609,795,874 $ 46,284,991 $ 666,951,500 $ 1,323,032,367 $ ‐ $ 1,487,839,852
13.
HOUSTON COMMUNITY COLLEGE 2012‐2013 Expenditures YTD Adjusted Budget by Division % of Adjusted Budget INSTRUC‐ TION INFO TECH STUDENT SUCCESS SYSTEM HCCS 298,180 734,509
344,733 24,373 4,459,620 346,124 6,207,539 ‐ 233,604 115,467 ‐ 3,738 ‐ 153,483 ‐ 206,286 1,050,421 6,460 ‐ ‐ 12,945 7,989,943 ‐ ‐ ‐ ‐ 6,751,801 207,010 6,958,811 ‐ 347,149 71,905 2,000 23,760 676 2,931,844 1,400,000 230,771 5,297,020 13,234 ‐ ‐ 1,462,738 18,739,908 ‐ ‐ 86,986 92,536 4,363,568 418,130 4,961,220 ‐ (28,606) 37,256 ‐ 2,486 ‐ 56,383 ‐ 275,759 260,273 2,614 494,389 6,202 56,016 6,123,992 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 18,152,876 1,780,545 ‐ ‐ ‐ 6,870,393 6,183,813 9,904,207 411,216 ‐ 2,519 27,169,796 (4,897,655) 4,114,236 69,691,946 53,987,382 31,277,914 4,830,690 858,739 66,155,644 10,180,997 167,291,366 18,152,880 6,123,125 1,064,640 1,766,634 2,831,514 6,872,206 24,368,462 12,899,947 2,082,970 9,485,879 1,537,173 35,304,211 (4,802,111) 11,178,379 296,157,275 INSTRUC‐ TION INFO TECH STUDENT SUCCESS SYSTEM HCCS 148,745 370,730 333,874 3,279 4,030,539 173,918 5,061,085 ‐ 200,548 92,759 ‐ 2,234 ‐ 110,659 ‐ 169,684 628,129 6,459 ‐ ‐ 6,160 6,277,718 ‐ ‐ ‐ ‐ 5,954,840 115,978 6,070,819 ‐ 159,877 42,173 ‐ 17,347 ‐ 1,619,200 1,125,248 144,099 2,658,052 8,394 ‐ ‐ 566,844 12,412,053 ‐ ‐ 74,312 30,354 3,944,599 184,404 4,233,669 ‐ 122,594 27,344 ‐ 2,415 ‐ 49,548 ‐ 181,745 236,395 2,198 494,389 ‐ 386 5,350,683 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 14,751,322 1,477,690 ‐ ‐ ‐ 6,519,144 5,006,820 5,339,103 401,481 ‐ ‐ 20,201,510 ‐ ‐ 53,697,069 50,991,693 27,138,113 4,393,852 555,892 59,195,927 6,491,516 148,766,993 14,751,325 4,660,200 777,330 1,299,364 2,159,748 6,519,897 18,327,458 7,063,294 1,697,014 5,448,881 678,779 28,330,519 ‐ 3,080,913 243,561,714 20.94% 11.14% 1.80% 0.23% 24.30% 2.67% 61.08% 6.06% 1.91% 0.32% 0.53% 0.89% 2.68% 7.52% 2.90% 0.70% 2.24% 0.28% 11.63% 0.00% 1.26% 100.00% 88.16% 88.74% 89.76% 90.91% 88.54% 83.35% 81.42% 77.33% 77.20% 0.00% 78.57% 66.23% 87.37% 77.05% 82.24% 2,685,943 2,630,554 1,786,220 2,237,276 2,418,999 1,536,560 8,392,914 ‐ 1,712,225 6,327,855 773,309 15,994,877 52,595,561 3,069,451 3,029,377 100.00% CENTRAL EXPENSES Faculty‐FT Faculty‐PT Librarian/Counselor‐FT Librarian/Counselor‐PT Staff‐FT Staff‐PT Sub‐total Salaries Employee Benefits Supplies Gen Exp Travel Marketing Costs Rental & Leases Insurance/Risk Mgmt Contract Services Utilities Other Departmental Expenses Instructional & Other Materials Maintenance & Repair Transfers/Debt Contingency Capital Outlay Total Budget INSTITU‐ TIONAL DEPUTY CHAN‐ EFFECTIVE‐ NESS* CELLOR NORTH WEST NORTH EAST SOUTH WEST SOUTH EAST 10,363,292 4,799,369 936,418 95,927 5,724,016 1,942,575 23,861,597 ‐ 361,979 92,592 43,979 31,920 794 269,304 3,331 40,065 492,070 143,433 ‐ 50 579,366 25,920,480 10,323,252 6,308,299 1,133,600 194,185 4,684,151 1,669,471 24,312,958 ‐ 407,181 116,844 47,528 127,089 245 282,236 ‐ 46,820 343,476 48,060 845,619 3,854 325,007 26,906,917 7,506,187 4,115,361 942,795 119,380 4,879,110 788,382 18,351,215 ‐ 226,699 30,428 56,696 1,310,622 ‐ 40,260 4,600 42,491 168,636 56,993 5,636,142 12,500 297,973 26,235,255 12,224,453 5,771,364 768,653 214,206 5,759,968 1,595,118 26,333,762 4 328,232 51,327 39,443 540,876 98 26,707 ‐ 28,721 285,643 24,563 1,155,001 ‐ 118,059 28,932,436 4,948,893 3,851,946 529,552 83,152 3,908,827 1,197,805 14,520,175 ‐ 288,341 29,915 79,482 41,484 ‐ 177,893 ‐ 41,488 95,494 21,372 ‐ 11,632 275,868 15,583,144 COLEMAN EXTENDED LEARNING CHAN‐ CELLOR 5,961,943 2,033,783 85,066 34,980 2,426,599 389,771 10,932,142 ‐ 347,473 123,558 32,472 483,719 ‐ 343,590 ‐ 130,696 357,808 83,949 ‐ 5,860 592,573 13,433,840 2,358,182 3,662,833 2,887 ‐ 3,799,680 795,822 10,619,404 ‐ 253,016 93,526 405,734 28,952 ‐ 363,063 ‐ 52,742 997,675 159,700 ‐ ‐ 44,634 13,018,446 ‐ ‐ ‐ ‐ 4,587,175 282,854 4,870,029 ‐ 380,601 159,329 171,085 59,022 ‐ 535,819 ‐ 388,668 113,714 1,265 ‐ 35,000 62,350 6,776,882 3,000 450 ‐ ‐ 14,811,129 547,935 15,362,514 ‐ 1,196,911 142,493 888,215 177,846 ‐ 13,004,067 1,587,809 187,247 23,649 973,011 3,264 20,446 3,236,614 36,804,086 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 18.23% 10.56% 1.63% 0.29% 22.34% 3.44% 56.49% 6.13% 2.07% 0.36% 0.60% 0.96% 2.32% 8.23% 4.36% 0.70% 3.20% 0.52% 11.92% ‐1.62% 3.77% 100.00% 6 YTD Actuals by Division CENTRAL EXPENSES Faculty‐FT Faculty‐PT Librarian/Counselor‐FT Librarian/Counselor‐PT Staff‐FT Staff‐PT Sub‐total Salaries Employee Benefits Supplies Gen Exp Travel Marketing Costs Rental & Leases Insurance/Risk Mgmt Contract Services Utilities Other Departmental Expenses Instructional & Other Materials Maintenance & Repair Transfers/Debt Contingency Capital Outlay Total Expense % of Adjusted Budget by Division Remaining Balance NORTH WEST NORTH EAST SOUTH WEST SOUTH EAST COLEMAN EXTENDED LEARNING CHAN‐ CELLOR 9,884,791 4,240,049 867,672 57,569 5,150,398 1,117,465 21,317,944 ‐ 230,917 53,782 26,753 31,898 509 177,084 3,330 33,207 393,581 49,193 ‐ ‐ 532,830 22,851,029 9,805,240 5,598,686 978,073 141,587 4,159,543 1,152,832 21,835,961 ‐ 300,435 100,915 41,966 64,052 245 154,412 ‐ 37,807 291,556 18,437 845,382 ‐ 186,371 23,877,540 6,962,205 3,536,382 854,409 113,094 4,257,319 628,299 16,351,709 ‐ 196,355 23,239 49,689 904,100 ‐ 37,433 3,200 34,130 125,458 33,508 5,634,237 ‐ 156,252 23,549,312 11,635,232 5,141,864 707,054 153,545 5,190,498 1,062,641 23,890,835 3 244,506 41,300 35,483 503,073 ‐ 25,565 ‐ 21,090 266,966 17,563 1,155,000 ‐ 100,496 26,301,882 4,712,386 3,598,783 499,402 36,363 3,527,340 818,808 13,193,082 ‐ 197,496 22,898 43,339 32,380 ‐ 106,452 ‐ 28,652 64,351 7,408 ‐ ‐ 100,867 13,796,924 5,573,648 1,645,692 76,168 20,101 2,202,609 241,605 9,759,822 ‐ 210,877 87,277 28,485 386,624 ‐ 294,402 ‐ 104,265 202,839 37,079 ‐ ‐ 84,895 11,196,564 2,266,522 3,005,478 2,886 ‐ 3,449,942 586,057 9,310,884 ‐ 198,730 61,768 169,345 12,995 ‐ 93,797 ‐ 40,914 569,729 109,937 ‐ ‐ 31,348 10,599,447 ‐ ‐ ‐ ‐ 3,970,750 124,686 4,095,436 ‐ 279,535 141,668 135,006 38,145 ‐ 176,439 ‐ 343,316 ‐ 724 ‐ ‐ 30,053 5,240,322 *As of June 2013 Institutional Effectiveness is combine with Instruction INSTITU‐ TIONAL DEPUTY CHAN‐ EFFECTIVE‐ NESS* CELLOR 2,925 450 ‐ ‐ 13,357,550 284,822 13,645,747 ‐ 840,641 82,205 769,298 164,484 ‐ 10,475,646 592,412 156,621 11,827 387,879 ‐ ‐ 1,284,412 28,411,172 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ % of Actuals
14.
Houston Community College Cash Flow Analysis ‐ Monthly Percentage of Budget Used FY2013 vs. FY2012 Oct. Nov. Dec. Jan. Feb. Mar. Apr. May June July Central FY2013 Sept. 8.77% 17.29% 26.04% 33.04% 39.26% 47.17% 57.14% 65.82% 73.39% 80.26% 88.16% FY2012 8.89% 17.89% 27.03% 35.01% 41.49% 49.28% 58.01% 66.97% 74.34% 81.43% 88.98% Northwest FY2013 8.26% 17.69% 26.42% 33.44% 38.94% 47.07% 55.52% 66.24% 73.83% 80.69% 8.55% 18.72% 27.39% 33.69% 38.31% 46.70% 55.31% 66.77% 74.43% 81.57% 89.43% Northeast FY2013 6.80% 19.95% 27.15% 32.73% 37.67% 43.91% 50.45% 72.27% 78.06% 83.73% 89.76% FY2012 6.70% 20.76% 27.75% 33.82% 40.16% 46.70% 53.35% 76.04% 82.19% 88.46% 94.27% 94.59% 88.74% FY2012 Aug. Southwest FY2013 8.59% 19.46% 28.35% 35.52% 42.81% 50.66% 58.75% 69.07% 76.64% 83.33% 8.58% 19.19% 28.11% 36.68% 43.63% 50.96% 58.38% 71.97% 79.03% 85.23% 92.21% Southeast FY2013 FY2012 7.94% 16.74% 25.87% 33.20% 39.17% 47.32% 56.36% 65.24% 73.23% 80.28% 88.54% 8.68% 17.97% 27.56% 35.39% 41.33% 49.39% 57.90% 67.21% 74.92% 81.69% 89.81% Coleman FY2013 FY2012 8.06% 17.28% 24.93% 31.55% 37.77% 46.07% 53.62% 60.80% 67.75% 75.25% 83.35% 8.26% 17.29% 25.18% 32.46% 39.63% 47.52% 55.02% 63.80% 71.21% 79.83% 87.22% 98.45% 90.91% FY2012 95.09% 7 Extended Learning FY2013 FY2012 7.79% 15.60% 23.76% 31.35% 35.83% 43.18% 50.20% 58.35% 65.86% 73.65% 15.68% 23.55% 30.39% 37.09% 45.43% 53.07% 60.96% 69.35% 76.72% 84.68% Chancellor FY2013 FY2012 7.14% 13.81% 24.51% 30.61% 37.97% 44.47% 51.04% 57.47% 63.05% 70.54% 16.11% 23.27% 30.27% 39.34% 45.84% 53.37% 61.08% 68.18% 74.82% 81.30% Deputy Chancellor FY2013 FY2012 4.52% 10.80% 17.79% 31.74% 38.89% 45.25% 43.00% 54.57% 62.02% 67.90% 77.20% 4.52% 10.28% 16.85% 22.58% 31.70% 38.52% 45.34% 51.71% 59.06% 69.23% 76.82% Institute Effectiveness* FY2013 FY2012 8.33% 16.67% 25.00% 33.33% 41.67% 50.00% 58.33% 66.67% 75.00% 0.00% 0.00% 5.76% 15.21% 22.37% 29.85% 38.13% 45.15% 52.82% 59.23% 67.73% 76.94% 85.77% Instruction FY2013 FY2012 6.55% 15.59% 22.53% 28.70% 33.58% 42.38% 49.16% 55.69% 63.65% 71.13% 78.57% 6.73% 16.23% 22.67% 28.96% 35.81% 42.78% 52.10% 59.22% 65.59% 72.63% 82.25% 93.29% 77.33% 8.66% 95.46% 81.42% 7.97% 96.87% Info Tech FY2013 FY2012 Student Success FY2013 FY2012 System FY2013 FY2012 Total HCCS FY2013 FY2012 5.56% 12.11% 16.63% 20.99% 29.10% 35.17% 39.77% 47.07% 54.83% 60.15% 33.96% 40.28% 45.47% 52.99% 59.23% 64.92% 71.03% 76.35% 82.70% 88.44% 7.33% 14.68% 23.02% 30.31% 40.96% 44.53% 49.81% 58.28% 65.57% 72.81% 15.89% 23.44% 30.58% 40.76% 48.76% 56.63% 65.19% 72.58% 80.37% 90.28% 80.46% 94.82% 89.27% 87.37% 8.33% 89.24% 66.23% 20.14% 91.63% 12.41% 18.87% 22.34% 27.24% 33.14% 37.21% 42.87% 66.35% 70.66% 72.23% 25.94% 29.46% 32.09% 36.45% 39.69% 43.39% 63.98% 68.16% 71.84% 79.45% 8.55% 16.77% 23.49% 30.55% 36.88% 43.38% 49.23% 63.07% 69.69% 75.04% 82.24% 12.05% 20.09% 26.81% 32.55% 38.82% 45.08% 51.63% 65.11% 71.48% 77.90% 85.35% 98.41% 77.05% 22.23% 99.49% *As of June 2013 Institutional Effectiveness is combine with Instruction 88.27% 91.73%
15.
Central College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Adjusted Budget FY2012 EXPENSES Faculty‐FT Faculty‐PT Librarian/Counselor‐FT Librarian/Counselor‐PT Staff‐FT Staff‐PT Sub‐total Salaries 10,353,763 4,897,846 1,079,656 88,599 5,334,062 1,848,246 23,602,172 Employee Benefits ‐ Supplies Gen Exp 282,165 Travel 103,094 Marketing Costs 59,243 Rental & Leases 80,498 Insurance/Risk Mgmt 794 Contract Services 268,280 Utilities ‐ Other Departmental Expenses 59,311 Instructional & Other Materials 474,133 Maintenance & Repair 155,115 Transfers/Debt ‐ Contingency ‐ Capital Outlay 114,409 Total Expenses 25,199,214 YTD Actuals Thru 7/31/2012 % of Budget Used 9,866,559
4,321,147 979,062 44,814 4,834,291 1,215,526 21,261,400 ‐ 198,112 68,928 36,246 71,500 444 214,381 ‐ 21,825 394,907 65,651 ‐ ‐ 89,641 22,423,035 95.29% 88.23% 90.68% 50.58% 90.63% 65.77% 90.08% ‐ 70.21% 66.86% 61.18% 88.82% 55.97% 79.91% ‐ 36.80% 83.29% 42.32% ‐ 0.00% 78.35% 88.98% Adjusted Budget FY2013 10,363,292 4,799,369 936,418 95,927 5,724,016 1,942,575 23,861,597 ‐ 361,979 92,592 43,979 31,920 794 269,304 3,331 40,065 492,070 143,433 ‐ 50 579,366 25,920,480 YTD Actuals Thru 7/31/2013 % of Budget Used 9,884,791 4,240,049 867,672 57,569 5,150,398 1,117,465 21,317,944 ‐ 230,917 53,782 26,753 31,898 509 177,084 3,330 33,207 393,581 49,193 ‐ ‐ 532,830 22,851,029 95.38% 88.35% 92.66% 60.01% 89.98% 57.52% 89.34% ‐ 63.79% 58.09% 60.83% 99.93% 64.05% 65.76% 0.00% 82.88% 79.98% 34.30% ‐ ‐ 91.97% 88.16% Northwest College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Adjusted Budget FY2012 EXPENSES Faculty‐FT Faculty‐PT Librarian/Counselor‐FT Librarian/Counselor‐PT Staff‐FT Staff‐PT Sub‐total Salaries 9,652,013 5,867,925 1,039,104 145,675 3,961,874 1,439,139 22,105,730 Employee Benefits ‐ Supplies Gen Exp 277,848 Travel 91,102 Marketing Costs 43,145 Rental & Leases 118,687 Insurance/Risk Mgmt 15 Contract Services 284,020 Utilities ‐ Other Departmental Expenses 47,541 Instructional & Other Materials 226,057 Maintenance & Repair 25,520 Transfers/Debt 883,899 Contingency 5,407 Capital Outlay 145,126 Total Expenses 24,254,097 YTD Actuals Thru 7/31/2012 % of Budget Used 9,133,477 5,161,350 958,024 121,693 3,581,502 1,050,390 20,006,437 ‐ 166,606 71,971 30,393 44,078 ‐ 186,657 ‐ 29,265 169,903 18,906 878,970 ‐ 88,386 21,691,573 8 94.63% 87.96% 92.20% 83.54% 90.40% 72.99% 90.50% ‐ 59.96% 79.00% 70.44% 37.14% 0.00% 65.72% ‐ 61.56% 75.16% 74.08% 99.44% 0.00% 60.90% 89.43% Adjusted Budget FY2013 10,323,252 6,308,299 1,133,600 194,185 4,684,151 1,669,471 24,312,958 ‐ 407,181 116,844 47,528 127,089 245 282,236 ‐ 46,820 343,476 48,060 845,619 3,854 325,007 26,906,917 YTD Actuals Thru 7/31/2013 % of Budget Used 9,805,240 5,598,686 978,073 141,587 4,159,543 1,152,832 21,835,961 ‐ 300,435 100,915 41,966 64,052 245 154,412 ‐ 37,807 291,556 18,437 845,382 ‐ 186,371 23,877,540 94.98% 88.75% 86.28% 72.91% 88.80% 69.05% 89.81% ‐ 73.78% 86.37% 88.30% 50.40% 0.00% 54.71% 0.00% 80.75% 84.88% 38.36% ‐ ‐ 57.34% 88.74%
16.
Northeast College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Adjusted Budget FY2012 EXPENSES Faculty‐FT Faculty‐PT Librarian/Counselor‐FT Librarian/Counselor‐PT Staff‐FT Staff‐PT Sub‐total Salaries 6,933,487 3,960,168 1,067,762 118,806 4,574,777 713,488 17,368,488 Employee Benefits ‐ Supplies Gen Exp 289,705 Travel 32,839 Marketing Costs 54,559 Rental & Leases 1,296,974 Insurance/Risk Mgmt ‐ Contract Services 29,798 Utilities 3,800 Other Departmental Expenses 39,617 Instructional & Other Materials 139,321 Maintenance & Repair 54,912 Transfers/Debt 5,640,942 Contingency 11,607 Capital Outlay 46,000 Total Expenses 25,008,562 YTD Actuals Thru 7/31/2012 % of Budget Used 6,576,622
3,697,973 992,165 100,290 4,148,483 578,450 16,093,983 ‐ 274,688 23,785 49,150 1,242,595 ‐ 26,376 2,850 30,909 106,467 44,563 5,639,337 ‐ 40,317 23,575,018 94.85% 93.38% 92.92% 84.41% 90.68% 81.07% 92.66% ‐ 94.82% 72.43% 90.09% 95.81% ‐ 88.52% 75.00% 78.02% 76.42% 81.15% 99.97% 0.00% 87.65% 94.27% Adjusted Budget FY2013 7,506,187 4,115,361 942,795 119,380 4,879,110 788,382 18,351,215 ‐ 226,699 30,428 56,696 1,310,622 ‐ 40,260 4,600 42,491 168,636 56,993 5,636,142 12,500 297,973 26,235,255 YTD Actuals Thru 7/31/2013 % of Budget Used 6,962,205 3,536,382 854,409 113,094 4,257,319 628,299 16,351,709 ‐ 196,355 23,239 49,689 904,100 ‐ 37,433 3,200 34,130 125,458 33,508 5,634,237 ‐ 156,252 23,549,312 92.75% 85.93% 90.63% 94.73% 87.26% 79.69% 89.10% ‐ 86.61% 76.37% 87.64% 68.98% ‐ 92.98% 0.00% 80.32% 74.40% 58.79% ‐ ‐ 52.44% 89.76% Southwest College Detail Cash Flow Analysis ‐ Monthly Percentage of Budget Used Adjusted Budget FY2012 EXPENSES Faculty‐FT Faculty‐PT Librarian/Counselor‐FT Librarian/Counselor‐PT Staff‐FT Staff‐PT Sub‐total Salaries 12,219,531 6,227,997 1,262,189 192,494 5,176,829 1,555,994 26,635,033 Employee Benefits ‐ Supplies Gen Exp 290,852 Travel 52,626 Marketing Costs 45,952 Rental & Leases 754,003 Insurance/Risk Mgmt 56 Contract Services 46,109 Utilities ‐ Other Departmental Expenses 29,122 Instructional & Other Materials 214,430 Maintenance & Repair 27,935 Transfers/Debt 2,484,173 Contingency 7,024 Capital Outlay 96,837 Total Expenses 30,684,152 YTD Actuals Thru 7/31/2012 % of Budget Used 11,561,888 5,688,057 1,183,728 149,677 4,725,099 1,228,556 24,537,005 ‐ 203,391 34,144 34,796 671,412 56 35,437 ‐ 21,315 173,255 19,420 2,484,044 ‐ 80,554 28,294,828 9 94.62% 91.33% 93.78% 77.76% 91.27% 78.96% 92.12% ‐ 69.93% 64.88% 75.72% 89.05% ‐ 76.85% ‐ 73.19% 80.80% 69.52% 99.99% 0.00% 83.18% 92.21% Adjusted Budget FY2013 12,224,453 5,771,364 768,653 214,206 5,759,968 1,595,118 26,333,762 4 328,232 51,327 39,443 540,876 98 26,707 ‐ 28,721 285,643 24,563 1,155,001 ‐ 118,059 28,932,436 YTD Actuals Thru 7/31/2013 % of Budget Used 11,635,232 5,141,864 707,054 153,545 5,190,498 1,062,641 23,890,835 3 244,506 41,300 35,483 503,073 ‐ 25,565 ‐ 21,090 266,966 17,563 1,155,000 ‐ 100,496 26,301,882 95.18% 89.09% 91.99% 71.68% 90.11% 66.62% 90.72% ‐ 74.49% 80.47% 89.96% 93.01% 0.00% 95.72% ‐ 73.43% 93.46% 71.50% 100.00% #DIV/0! 85.12% 90.91%
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