1. Every Trainee Matters / 2010-1-ROI-LE004-0677111
Every Trainee Matters
Closure Procedure of the project
Prague, 21th – 22th June 2012
Leonardo Da Vinci - Partnership
George Stefas
Strategic Management

2. Every Trainee Matters / 2010-1-ROI-LE004-0677111
Closure of the Project
Final Report
European Shared
Treasures
Supporting documents

3. Section 1

4. Every Trainee Matters / 2010-1-ROI-LE004-0677111
Final Report
• Your National Authority will provide the final report
– Partnerships LdV 1/08/2010 – 31/07/2012
• Obligatory in order to receive the final 20% of the financing amount
• Only grey fields are available
• Differentiations from the application form
• Clear & complete information regarding the execution of the project
• 2 Parts:
– Part A: Is about the whole consortium
– Part B: Is about each individual partner
• Complementarity with Internal evaluation run
• Justification of the mobilities made

5. Every Trainee Matters / 2010-1-ROI-LE004-0677111
Final report
Part A – Common part for all PPs
• Summary (English + local language)
• Outcomes (1 field per outcome)
• European Added value (benefit for the PPs)
• Objectives achievements
• Key competencies
• Horizontal issues
• Workplan & tasks
• Communication & cooperation
• Evaluation

6. Every Trainee Matters / 2010-1-ROI-LE004-0677111
Final Report
Plan B – individual part for each PP
• Participants:
– Staff, trainees, volunteers from the organisation that actively participated to
the project / People with Special Abilities
• Partnership activities
• Impact
» Trainees
» Staff
» Organisation
» Local community
» other
• Dissemination
• Sustainability
• Mobilities (outside of the country, for your organisation only, town not country)
• Lessons learned (problems, obstacles, etc)

7. Every Trainee Matters / 2010-1-ROI-LE004-0677111
Process for Project Closure
Steps for completing the Final Report
• Complete all form (English)
• Validate
• Save form Final Report
• Submit online (requires internet connection)
• Save form again
• Print form
• Signature of the legal representative & Stamp
• Send it by mail/courier to your National Authority, with
supporting documents (see Section 3)

8. Section 2

9. Every Trainee Matters / 2010-1-ROI-LE004-0677111
Basic info
EST
• Link: http://www.europeansharedtreasure.eu/
• Username, password and instruction manual will be
provided by your National Authority
• 2 Parts as well

10. Every Trainee Matters / 2010-1-ROI-LE004-0677111
Part A
Main information
• Partners
• Description
• Thematic area
• Logo
• Responsibility of the Lead partner

11. Every Trainee Matters / 2010-1-ROI-LE004-0677111
Part B
Results
• Individual Results (each partner will provide this information)
• Joint Results (Lead partner will provide this information
– Description (title, description 500 characters, 2 languages: english and local)
– Languages available
– Audience: students, trainers, parents, people with special needs, etc + age
group)
– Type: training material, website, printed material, video, software, etc)
– Availability:
• Not available
• After contacting or ordering
• Link
• Available for download
• Copyright (yes, not, to be paid)

12. Section 3

13. Every Trainee Matters / 2010-1-ROI-LE004-0677111
Supporting Documents
• Copies of airplane tickets + boarding passes
• Receipts of payment for tickets (airplane, train, etc)
• Certificates of participation
• Tax clearance, insurance clearance
• Copy of section V of the Contract (list of the approved partners)
• Cover letter from the responsible manager that certifies that the results of
the project have been uploaded to the EST database (obligatory for Greek
partners, it depends on each PP)
• Copies of the results/deliverables (training portfolio, dissemination
material, DVDs, etc)