1. Project Evaluation
“What is considered Quality for the partnership”
Raftopoulos Dimitris
Strategic Leadership

2. Contents
• Role of the evaluator
• Stages of the project evaluation
• Types of evaluation
• ETM evaluation + quality next steps
• Available tools for evaluation for the ETM
project
Every Trainee Matters | 2010-1-ROI-LE004-0677111

3. Role of the Evaluator
The evaluator must:
• Set the context for open discussion on project performance
• Identify strengths & weaknesses, obstacles to progress
• Make recommendations to continue, modify, and/or delete
• Assures and improves the quality of the project and project
outcomes and of other actors
• Pursues a culture of quality assurance
• Helps quantifying results
• Predicts how the project activities will develop
• Reduces the work of the Final Report
Every Trainee Matters | 2010-1-ROI-LE004-0677111

4. Stages of the project
evaluation 1/3
• Prior to project submission
– agree on the person who will be responsible for
evaluation across the partnership
– agree on the priorities for evaluation
• What are we going to evaluate?
• The processes of the project?
• The outputs of the project?
• The outcomes of the project?
– Develop an evaluation Workplan
Every Trainee Matters | 2010-1-ROI-LE004-0677111

5. Stages of the project
evaluation 2/3
• Start after the project approval
• Make a logical schedule
• Choose evaluation tools carefully structured
and make indicators clear
Available tools for evaluation
Every Trainee Matters | 2010-1-ROI-LE004-0677111

6. Stages of the project
evaluation 3/3
• Use the evidence to implement changes
• Analyse results -if possible at a project meeting
1. What does this mean for the project?
2. What should we do next?
3. How will we manage changes to the project’s workplan?
• Draw attention to the positives as well as challenges
• Adapt: workplan, activities, communication
platforms, management, budgets
• Inform everyone involved -try not to impose!
• Record all reasons for the changes
Every Trainee Matters | 2010-1-ROI-LE004-0677111

7. Types of evaluation
1/2
• Internal Evaluation: performed by staff of
partnership members, preferably directly
involved in the project work
• External Evaluation: performed by an expert
not attached to any of the partnership
members, who has no other task in the
project
Every Trainee Matters | 2010-1-ROI-LE004-0677111

8. Types of Evaluation
2/2
Every Trainee Matters | 2010-1-ROI-LE004-0677111

9. Examples of
evaluation types
Every Trainee Matters | 2010-1-ROI-LE004-0677111

10. ETM evaluation
Quality next steps
• What can we say about the object in our hands?
1. who will be responsible for evaluation across the
partnership
2. agree on the priorities for evaluation
1. What are we going to evaluate?
2. The processes of the project?
3. The outputs of the project?
4. The outcomes of the project?
3. What tools we are going to use for all 3 types of
evaluation

11. Evaluation Plan and
Quality Indicators
Every Trainee Matters | 2010-1-ROI-LE004-0677111

12. Evaluation Plan and
Quality Indicators
Every Trainee Matters | 2010-1-ROI-LE004-0677111

13. 9-10-02-2012 Every Trainee Matters | 2010-1-ROI-LE004-0677111