Microsoft Excel2013 training material for beginners with Basic, Intermediate and advanced Levels.

1. MS EXCEL 2013

2. Presenter Note:
Presenter Notes:
The Word Basics presentation is a
preformatted solution designed to help
familiarize you with the word processing
application’s basic functions.

3. What is Excel ?
 Excel 2013 is a spreadsheet program that allows you to store, organize,
and analyze information.
 It features calculation, graphing tools, pivot tables, and a macro
programming language called Visual Basic for Applications.

4. The Excel Cell
 Every worksheet is made up of thousands of rectangles, which are called cells.
 A cell is the intersection of a row and a column.
 Columns are identified by letters (A, B, C), while rows are identified by numbers (1, 2, 3).
 Each cell has its own name—or cell address—based on its column and row.

5. Cell Content
 Cell can contain different types of content, including text, formatting,
formulas and functions.
Text: Cells can contain text, such as letters,
numbers, and dates.
Formatting: Formatting attributes can change
the way letters, numbers, and dates are
displayed.
Formulas and Functions: Cells can contain
formulas and functions that calculate cell values.

6. Worksheet Views
 Excel 2013 has a variety of viewing options.
 You can choose to view any workbook in Normal view, Page Layout view, or Page Break
view.
 To change worksheet views, locate and select the desired worksheet view command in
the bottom-right corner of the Excel window.

7. Formatting Text and Numbers in Cells
 Example: Change the number format for cells to modify the way dates are displayed.

8. Simple Formulas
 Excel uses standard operators for formula such as plus, minus multiplication, division,
exponents.
 Cell Reference: Creating simple formulas in Excel manually, you will use cell addresses to
create a formula. This is known as making a cell reference.
 By combining a mathematical operator with cell references, a variety of simple formulas can
be created.

9. Complex Formula
 A complex formula has more than one mathematical operator.
 When performing mathematical operations in Excel, keep in mind that the standard
order of operations applies.
 Standard order of operations:
 Parenthesis.
 Exponents.
 Multiplication.
 Division.
 Addition.
 Subtraction

10. Insert Function Tool
 Insert function tool is used to ensure a formula is entered with the correct syntax.
 you can select the function that most matches your needs. When the function is highlighted, a
description is shown underneath the function list.
 Select the cell that will contain the function.
 Click the Formulas tab on the Ribbon, then select the Insert Function command.
 The Insert Function dialog box will appear, type a few keywords, then click GO.
 Review the results to find the desired function, then click OK.
 The Function Arguments dialog box will appear, select the field, then enter the desired cell.
 Click OK, the function will be calculated, and the result will appear in the cell.

11. Creating Formulas
 Start Insert Function Tool on cell where we want the total:
 Select the SUM function:
 Select the first cell of the set to add in the first box on the sum function screen.
 Enter subsequent cell values in each box on the sum dialog
 Select them individually, or drag the entire range(A1:A5)
 Press OK for Total cell

12. Intermediate

13. Relative and Absolute Cell References
 There are two types of cell references: Relative and Absolute.
 Relative references: change when a formula is copied to another cell.
 Example: Copy the formula =A1+B1 from row 1 to row 2, the formula will become
=A2+B2
 Absolute References: Absolute references do not change when copied or filled.
 An absolute reference is designated in a formula by the addition of a dollar sign ($).

14. Track Changes
 In Track Changes feature, every cell you edit will be highlighted with a unique border and
indicator.
 To turn on Track Changes:
 From the Review tab, click the Track Changes command, then select Highlight Changes from the
drop-down menu.
 The dialog box will appear, click OK to save your workbook.
 Track Changes will be turned on. A triangle and border color will appear in any cell you edit.

15. Comments
 Sometimes you may want to add a comment to provide feedback instead of editing the
contents of a cell.
 To add a comment:
 Select the cell where you want the comment to appear
 From the Review tab, click the New Comment command.
 A comment box will appear. Type your comment, then click anywhere outside the box to close
the comment.
 The comment will be added to the cell.

16. Macro
What is Macro?
A macro is an action or a set of actions that you can run as many times as you
want. If you have tasks in Microsoft Excel that you do repeatedly, you can
record a macro to automate those tasks. When you create a macro, you are
recording your mouse clicks and keystrokes. After you create a macro, you can
edit it to make minor changes to the way it works.

17. Macro
 Before recording the Macro make sure Developer tab is visible on ribbon.
 By default, the Developer tab is not visible, so do the following:
 Click the File tab, click Options and then click the Customize Ribbon category.
 Under Customize the Ribbon, in the Main Tabs list, click Developer, and then click
OK.
 The developer tab will be visible.

18. Macro
 Record Macro:
 In the developer tab click Record Micro.
 Enter the Macro name in Macro name box, shortcut key in shortcut key
box and description in description box, click OK to start recording.
 Perform the actions you want to automate, such as filling the data.
 When you are done, on developer tab click on Stop Recording.

19. Sorting
 You can quickly reorganize a worksheet by sorting your
data.
Types of Sorting:
 Sort Sheet: Organizes all of the data in your worksheet by one
column.
 Sort Range: sorts the data in a range of cells, which can be helpful
when working with a sheet that contains several tables.

20. Sorting
 To sort a Sheet:
 Select a cell in the column you want to sort by.
 Select the Data tab on the Ribbon, then click the Ascending command or the
Descending command.
 The worksheet will be sorted by the selected column.
 To sort a Range:
 Select the cell range you want to sort.
 Select the Data tab on the Ribbon, then click the Sort command.
 The Sort dialog box will appear. Choose the column you want to sort by.
 Decide the sorting order and then click OK.
 The cell range will be sorted by the selected column.

21. Filtering Data
 Filters can be used to narrow down the data in your worksheet.
 In order for filtering to work correctly, your worksheet should include a
header row.
 A drop-down arrow will appear in each header cell, then click to the drop
down arrow for the selected column.
 The filter menu will appear.
 Check the boxes next to the data you want to filter, uncheck all the other box
and then click OK.
 The data will be filtered.

22. Advanced

23. Tables
 Excel includes several tools and predefined table styles, allowing you to
create tables quickly and easily.
 To format data as a table:
 Select the cells you want to format as a table.
 From the Home tab, click the Format as Table command in the Styles group.
 Select a table style from the drop-down menu.
 A dialog box will appear, confirming the selected cell range for the table, click OK.
 The cell range will be formatted in the selected table style.

24. PivotTables
 PivotTables can help make your worksheets more manageable
by summarizing data and allowing you to manipulate it in
different ways.
 They allow users to manipulate data and see it change based
on the way the data is grouped.
 To add or remove data, simply add or remove the field from
the display.

25. PivotTables
 To create a PivotTable:
 Select the table or cells containing the data you want to use.
 From the Insert tab, click the PivotTable command.
 Create PivotTable dialog box will appear. Choose your settings, then click OK.
 A blank PivotTable and Field List will appear.
 In the PivotTable Field List, check the box for each field you want to add.
 The selected fields will be added to one of the four areas below the Field List.
 The PivotTable will calculate and summarize the selected fields

26. PivotTables
 The advantage of a pivot table
is in the manipulation of data.
 Fields in a pivot table can be hidden, added, and
rearranged by any user on the fly using the field list.
 Other data related items are found on the Options tab.
 The Design tab helps with style formatting.

27. Charts
 Charts allow you to illustrate your workbook data graphically,
which makes it easy to visualize comparisons and trends.
 Excel has several different types of charts
 Columns Charts
 Pie Chart
 Line Chart
 Bar Chart
 Area Chart
 Surface Chart

28. Charts
 To Insert Chart
 Select the cells you want to chart, including the column titles
and row labels.
 From the Insert tab, click the desired Chart command.
 Choose the desired chart type from the drop-down menu.
 The selected chart will be inserted in the worksheet.

29. Charts
 While creating and editing charts, you can also move a chart to a
new worksheet .
 Select the chart on the worksheet and select the Move Chart object on the
Design tab of the ribbon.
 Choose a new location for the chart.
 The ability to change the chart type is also available from the ribbon.
 Select the chart and choose Change Chart Type from the ribbons Design tab.
 Select the new chart type you wish to use.
 Charts can also be saved as templates.

30. Thank you