http://www.womackcompany.com/7-keys/ For more ways to be more productiv

1. OPTIMIZING YOUR TIME
AND FOCUS
Presented by:
Jason W. Womack
805-798-1362
Jason@WomackCompany.com

3. Mastering
Workplace Performance
Optimizing Your
Time and Focus
presented by:
Jason W. Womack, MEd, MA
Jason@WomackCompany.com
Mobile: 805-798-1362

4. PRODUCTIVITY
MEANS...
Please list THREE
(3) words to describe
“Productivity” on
Page 1.

5. PRODUCTIVITY
MEANS...
Please list THREE
(3) words to describe
“Productivity” on
Page 1.

6. Time Management
The Myth ...

16. text
(805) 798-1362
Jason@WomackCompany.com

17. WHAT DOES
“Workflow” mean?

21. Page
9

22. Time Management
The Goal

27. Page
196

28. YOU’RE UP...
Maximize your productivity
Be, work and live at your best
Achieve greater and more
rewarding results

29. Resources See
Quality Hear
Principles Practice
Performance Utilize
Productivity Improve
Opportunities Being
Priorities Managing
Team Taking
Organization Work
Behaviors Live
Systems Have
Improvement Synchronize
Seminar Design
Sustainable Leading
Vision Resulting
Role Coach

30. WORD TO IDENTIFY A
CLASS OF THINGS
NOUN
design
vision
process

31. WORD TO DESCRIBE
AN ACTION
VERB
action
task
delegate

35. 1

36. 1

37. 2

38. 2

39. 3

40. 3

42. Time
1

43. TIME
96
15-minute blocks
- sleep
- commute
- meals
- everything else

46. Time
1
2 Energy

47. ENERGY

48. THIS INCLUDES BOTH
mental AND physical energy

49. THE BRAIN
Functions
intellect
memory
comprehension

50. THE BODY
Composition
water
nutrients
bone

51. Time
1
Focus 3 2 Energy

52. FOCUS
the center of interest or activity
an act of concentrating interest or
activity on something

53. MultiTasking is
easy!

54. Just focus on the
colors…one at a time,
and please say them
out loud.

55. XXXXX

56. XXXXX

57. XXXXX

58. XXXXX

59. XXXXX

60. XXXXX

61. MultiTasking is easy!
Just focus on the
colors…one at a time,
please say them out
loud.

62. YELLOW

63. RED

64. BLUE

65. BLACK

66. GREEN

67. ORANGE

68. YELLOW

71. Time
1
Focus 3 2 Energy
4
Ecosystem

72. ECOSYSTEM
Ecosystem: a biological community
of interacting organisms and their
physical environment

76. How it works...
•Ecosystem
•Focus
•Energy
•Time

77. How it works...
•Ecosystem
•Focus
•Energy
•Time

78. How it works...
•Ecosystem
•Focus
•Energy
Please turn to Page 8
•Time and write things you
know need your
time, energy or
focus.

89. OPTIMIZING YOUR TIME
AND FOCUS
Presented by:
Jason W. Womack
805-798-1362
Jason@WomackCompany.com

90. Please take out your
BlackBerry / iPhone ...

91. Open to a NEW email message

92. In the body of that message,
type the word:
cant (just like that)
Press the space bar...

93. What happened?

94. cant became can’t

95. o = (805) 640-6401
m = (805) 798-1362
u = 020 8144 7000
olda = (600 word email about
how to maximize the Microsoft
Outlook Dashboard I write
about)

96. Jason@WomackCompany.com

98. text
(805) 798-1362
Jason@WomackCompany.com

100. Practice

101. Practice
makes

102. Practice
makes
habit.

103. Comfort doing the same thing
+
Number of Repetitions 1 2 3 4

104. What takes up your time,
energy and focus by mid-
morning most work days?
(Start with the obvious/easy ones!)

106. What tools, systems,
technology, gear do you
use during the work-day?
(Start with the obvious/easy ones!)

108. What do you do regularly
to re-invent and re-engage
with your life and work?
(Start with the obvious/easy ones!)

110. Could
practicing
something
new build a
new habit?

111. If it could,
what habits would
you practice?

112. Our Philosophy of Productivity
Be, work and live
at your 100%
97

114. In order for
you to “be,
work, live”
at your
100%...

115. What will you need
to have done...

116. What will you need
to have done...how
will you need to
have been...

117. 8

118. I am at my best when ...
page 7

119. JASON@WOMACKCOMPANY.COM

126. Set up your
Daily Dashboard...
and review it several times
each day.
www.OutlookDashboard.com

128. Use signatures as templates to
answer frequently asked
questions or provide the same
information to a different group
or person.
Knowledge Base...

130. Please think of one topic/
question you know you type
repeatedly to anyone via e-
mail...

131. Please think of one topic/
question you know you type
repeatedly to anyone via e-
mail...
Directions...
Contact information...
How to...
What are the benefits of...
Where to find the...
etc...

132. Do you have a
signature with just
your contact
information?

133. Do you have a
signature with just
your contact
information?

139. This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.

140. This one “signature” is
1343 words long.
Enough to save me about
_?__ minutes of typing/thinking time.
If I typed 50 words a
minute...
26
minutes!

141. 9

145. www.OutlookDashboard.com

146. www.OutlookDashboard.com

147. www.OutlookDashboard.com

148. www.OutlookDashboard.com

149. www.OutlookDashboard.com

150. www.OutlookDashboard.com

153. CONTROL + SHIFT + M =
A New E-mail Message
(While you’re reviewing your calendar!)

157. For complete directions on
setting up your Outlook
Dashboard…
Please visit:
! www.OutlookDashboard.com
We’ll send the 39-page eBook for free this
week…E-mail to request your own copy!

158. 10

159. 12

160. 126

161. Create (and maintain, and
review!) agendas for people you
meet or speak with regularly
126

162. 127

163. Remember, all of these tips are
method first, technology second...
127

164. Remember, all of these tips are
method first, technology second...
This one tip can save you between
10-50% of the time you spend in
meetings, whether formal and scheduled
or impromptu “in the hallway.”
127

172. RIGHT-CLICK
Hold and Drag to
e-mail the agenda

175. 14

176. Work to Manage
Answer the question:
When am I finished on this?
134

177. Work to Manage
Using your lists of “think about/talk about” and
things to do, please write down several multi-step
outcomes you are managing
Answer the question:
When am I finished on this?
134

179. 15

180. Work to Do
Answer the question:
Where do I start on this?
137

181. Work to Do
Using your list of “think about/talk about” write
down several next actions you need to DO
as soon as possible
Answer the question:
Where do I start on this?
137

183. Important / Urgent
The “Eisenhower Principle”

184. Important / Urgent
The “Eisenhower Principle”
URGENT + NOT URGENT +
IMPORTANT IMPORTANT
URGENT + NOT URGENT +
NOT IMPORTANT NOT IMPORTANT

186. E
F
F
O
R
T
PAYO F F

188. Preparation
Prevention
Values Clarification
Planning
Relationship Building
True Recreation
Empowerment

189. Preparation
Prevention
Values Clarification
Planning
Relationship Building
True Recreation
Empowerment

190. 3 Kinds of Work We Have
145

191. 3 Kinds of Work We Have
Work we have to think about
145

192. 3 Kinds of Work We Have
Work we have to think about
Work to manage over time
145

193. 3 Kinds of Work We Have
Work we have to think about
Work to manage over time
Work to do sooner than later
145

195. Our specialty...the “-ologies”
What makes for a “productive” day?
147

196. Psychology:
What happens when you’re
thinking about working?
148

197. 149

198. Technology:
Wasn’t “gear” supposed to
make life and work easier???
150

199. 151

200. Sociology:
What happens when you sit
down with other people and
try to get things done?
152

201. 153

202. THANK
YOU

203. Mastering
Workplace Performance
presented by:
Jason W. Womack
Jason@WomackCompany.com