#NoMeetings - #CAS2022
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Tired of too many meetings? We can work better. #NoMeetings is a proposal to work with fewer and more efficient meetings in a distributed async teams world. This is a PDF version of the #NoMeetings talk from Conferencia Agile Spain 2022 (#CAS2022), 11th November.
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#NoMeetings - #CAS2022
- 1. Work with fewer and more efficient meetings in a distributed async teams world by Javier Rubio nomeetings.work
- 2. Is this a meeting? Before we start. Sync time 2+ people
- 3. Too many meetings Ineffective meetings The meeting's struggle Frustration Unproductive feeling “When do I work?”
- 4. ⇒ No agenda or objectives ⇒ #NoMeetings ⇒ Strict timeboxing ⇒ Mindful of trade-offs: who should attend? State of the art Before During After ⇒ Focus & respect ⇒ Meeting notes / minutes ⇒ Follow-up
- 6. Organization’s culture Why? Transparency Aligned autonomy Sense & Respond Enablers Mutual confidence
- 9. Inventorize your meetings Starts reflection Helps seeing the whole Systemic retrospectives KPIs
- 10. Meeting types Status update Informative Figuring things out / idea ripening Decision-making Learning Collaborative work / co-creation Social Goal-driven
- 11. Meeting types Status update Informative Figuring things out Decision-making Learning Collaborative work Social Goal-driven Daily, weekly All-hands Product Refinement Strategy, product proposal Trainings, capacity buildings Pairing, mob programming Offsites, team building, 1-to-1 Sales and Support calls Examples
- 12. Discuss moving to async Status update Informative Figuring things out / idea ripening Decision-making Learning Collaborative work / co-creation Social Goal-driven
- 13. #NoMeetings #Example How we do it at Quaderno Status update Informative Figuring things out Decision-making Learning Collaborative work Social Goal-driven Async-backed Async Async + Sync Async + In person offsites for strategy Async-backed Async + Sync Sync + In person sync Async + Sync
- 14. Meeting notes sent 24h+ before Everyone documents before and during Sender facilitates Introducing “async-backed” Content known in advance Fastens the meeting Many topics solved async, before the meeting
- 15. How we do it at Quaderno
- 16. Knowledge Management is crucial
- 17. “When to have a meeting” from quaderno.io internal handbook How we do it at Quaderno
- 18. Meeting types Status update Informative Figuring things out Decision-making Learning Collaborative work Social Goal-driven Goal-driven Sales and Support teams are the only ones who have received formal training to improve their meetings and related skills.
- 19. Different meetings require different skill sets. And skills are trainable! Collaboration skills
- 21. Allows for pause & reflect. It's more inclusive. Written communication Collaboration skills Be concise Start by practicing summarizing Think of information structure
- 22. Thinking traps and biases: ⇒ Groupthinking ⇒ Echo chamber ⇒ Loudest voice ⇒ Halo Effect ⇒ Recency bias Decision making Collaboration skills
- 23. Mindsets ● Systems Thinking ● Theory of complexity Decision making Collaboration skills Tools ● CLD's (Causal Loop Diagrams) ● Cynefin framework
- 24. The martial arts path to mastery Shu Ha Ri
- 25. Decision making Generative decision process by Samantha Slade Collaboration skills
- 26. Learning Most effective science-based learning strategies by www.learningscientists.org Collaboration skills
- 27. Last but not least…
- 28. Live-chat: all-day meeting Tweak noise vs. transparency Working Agreements Company-wide, per team, situational Image credit: https://m.signalvnoise.com/is-group-chat-making-you-sweat/
- 29. Don’t let tools model your behaviour Model your tools nomeetings.work
- 30. nomeetings.work